Gallivan, White & Boyd, P.A.
Legal Assistant
Gallivan, White & Boyd, P.A., Charlotte, North Carolina, United States, 28245
Legal Assistant (Full-Time, Non-Exempt)
The Legal Assistant is responsible for increasing attorney efficiency and enabling the Firm to provide excellent client service, in accordance with this position description. Structure: The Legal Assistant coordinates office activities for Attorneys, performing a variety of legal assistant duties such as scheduling hearings, preparing legal documents and correspondence, docketing cases, maintaining court dockets and diaries, filing, and providing information and direction to others. The work requires knowledge of legal, clerical, and office practices. Goals: Increase attorney efficiency; enable the Firm to provide excellent client service. Responsibilities
Perform assignments under attorney direction. Organize and analyze information. Organize case files including indexing, reports, charts, and other tabular materials. Cross‑check and validate information. Prepare written reports, correspondence, business letters, minutes, charts, and other documents as directed. Interact with clients and opposing counsel as necessary to effectively perform assigned duties. Handle miscellaneous projects as requested. Assist attorneys in preparation for hearings. Perform all other duties as required. Qualifications
Strong computer skills—experience with Microsoft Office (Word, Outlook, Excel, and PowerPoint). Good oral and written communication. Interpersonal skills—ability to work with many different personalities. Ability to multi‑task. Ability to handle sensitive information confidentially and take proper precautions to protect information electronically and physically. Strong technological skills—ability to electronically organize and manipulate documents, manage calendars, and use case‑management software. Strong organization and prioritization skills. Ability to professionally and effectively communicate both orally and in writing. Perform duties with accuracy, quality, and integrity. Handle simultaneous projects, remaining flexible to last‑minute changes. Work in a team environment while maintaining a pleasant disposition. Work independently while using appropriate discretion to complete projects/assignments as directed. Detail oriented. Thorough knowledge of legal principles, research techniques, legal terminology, and medical terminology. Education & Experience
Associate degree, or equivalent work experience (bachelor’s degree a plus). 1–2 years relevant legal experience to develop necessary knowledge base. Defense litigation experience preferred. Experience with MS Office, Westlaw, case‑management software, and Outlook. Experience with document production/management software. Benefits
401(k) plan. Affordable health, dental, and vision coverage. Life insurance. Critical illness coverage. Health savings account (HSA). Flexible spending accounts (FSA) to offset dependent care and health care expenses. Short‑term and long‑term disability. Teledoc access to a doctor 24/7 by phone or online video. Employee assistance program (EAP). Hybrid schedule (3 days in office, 2 remote) after 60 days of employment. Equal Opportunity Employment
Gallivan, White & Boyd, P.A. is an Equal Opportunity Employer. We are fully committed to the importance of diversity within the legal profession and all workplace environments, and we strongly encourage diverse candidates to apply with the firm. Job Type: Full‑time Experience Required: Microsoft Office – 1 year Work Location: In person
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The Legal Assistant is responsible for increasing attorney efficiency and enabling the Firm to provide excellent client service, in accordance with this position description. Structure: The Legal Assistant coordinates office activities for Attorneys, performing a variety of legal assistant duties such as scheduling hearings, preparing legal documents and correspondence, docketing cases, maintaining court dockets and diaries, filing, and providing information and direction to others. The work requires knowledge of legal, clerical, and office practices. Goals: Increase attorney efficiency; enable the Firm to provide excellent client service. Responsibilities
Perform assignments under attorney direction. Organize and analyze information. Organize case files including indexing, reports, charts, and other tabular materials. Cross‑check and validate information. Prepare written reports, correspondence, business letters, minutes, charts, and other documents as directed. Interact with clients and opposing counsel as necessary to effectively perform assigned duties. Handle miscellaneous projects as requested. Assist attorneys in preparation for hearings. Perform all other duties as required. Qualifications
Strong computer skills—experience with Microsoft Office (Word, Outlook, Excel, and PowerPoint). Good oral and written communication. Interpersonal skills—ability to work with many different personalities. Ability to multi‑task. Ability to handle sensitive information confidentially and take proper precautions to protect information electronically and physically. Strong technological skills—ability to electronically organize and manipulate documents, manage calendars, and use case‑management software. Strong organization and prioritization skills. Ability to professionally and effectively communicate both orally and in writing. Perform duties with accuracy, quality, and integrity. Handle simultaneous projects, remaining flexible to last‑minute changes. Work in a team environment while maintaining a pleasant disposition. Work independently while using appropriate discretion to complete projects/assignments as directed. Detail oriented. Thorough knowledge of legal principles, research techniques, legal terminology, and medical terminology. Education & Experience
Associate degree, or equivalent work experience (bachelor’s degree a plus). 1–2 years relevant legal experience to develop necessary knowledge base. Defense litigation experience preferred. Experience with MS Office, Westlaw, case‑management software, and Outlook. Experience with document production/management software. Benefits
401(k) plan. Affordable health, dental, and vision coverage. Life insurance. Critical illness coverage. Health savings account (HSA). Flexible spending accounts (FSA) to offset dependent care and health care expenses. Short‑term and long‑term disability. Teledoc access to a doctor 24/7 by phone or online video. Employee assistance program (EAP). Hybrid schedule (3 days in office, 2 remote) after 60 days of employment. Equal Opportunity Employment
Gallivan, White & Boyd, P.A. is an Equal Opportunity Employer. We are fully committed to the importance of diversity within the legal profession and all workplace environments, and we strongly encourage diverse candidates to apply with the firm. Job Type: Full‑time Experience Required: Microsoft Office – 1 year Work Location: In person
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