AllThrive 365
Executive Assistant, C Suite (Hybrid in Phoenix, AZ)
AllThrive 365, Phoenix, Arizona, United States, 85003
Executive Assistant, C Suite (Hybrid in Phoenix, AZ)
3 days ago Be among the first 25 applicants Salary Range:
$47,000.00 To $70,000.00 Annually Position Summary Under the supervision of the President and CEO, the Executive Assistant is a hybrid role working out of the corporate office providing support to the CEO, Board of Directors and Executive Team. The Executive Assistant is responsible for acting with little supervision, anticipating needs, and managing the day-to-day workflow and prioritizing various projects. This role serves as the primary point of contact for internal and external constituencies on all matters pertaining to the AllThrive 365 Management team. The position also serves as a liaison to the board of directors and senior management teams, organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial, mission?driven, results?driven, and community?oriented environment. The Executive Assistant will work independently and with teams on projects, from inception to completion, and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion. The successful candidate will be a highly trusted, organized individual who exercises a great deal of discretion, and has exceptional interpersonal and multi?tasking skills. Essential Functions: % of Time Administrative Duties 100% Communicates directly, and on behalf of the President and CEO, with Board members, donors, AllThrive 365 staff, and others on matters related to CEO's organizational initiatives. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Handles phone, email, and postal inquiries and responds appropriately. Maintains corporate records, licenses and agreements for all entities, ensuring all vested departments are kept apprised of the status. Serves as the liaison to the Board of Directors, maintaining discretion and confidentiality in relationships with all board members. Drafts and edits correspondences, articles, reports and presentations; transcribes meeting notes/minutes. Arranges facilities for all CEO and Executive hosted meetings, assures proper meeting environment, includes technology set?up, refreshments, availability of materials and clean?up of conference rooms. Assists with purchasing and maintaining supplies for the office. Manages tasks to support the work of AllThrive 365 programs and operations and overall mission. Compiles materials for Annual Reports and various questionnaires, ensuring complete inclusion of materials. Works with Corporate Officers to delineate a segregation of duties in support of the Governing Board. Plays a key role in the planning and organization of company?wide events (All Hands Meetings, offsite events). Supports outreach and community development activities, including assisting the coordination of community and fundraising events, serves as an agency representative at community networking functions when needed. Partners with Senior Leadership Team (SLT) for various reports, data, information and requests on behalf of President & CEO. Creates and maintains spreadsheets for leadership (KPIs; goals; documents, forms, PowerPoint presentations and correspondence for executive use and distribution). Supports Mission Advancement and Program Staff regarding submission of governmental grants and contracts for the organization. Coordinates the process and preparation of government grant and contract reports as required by the granting organization. Manages and coordinates the Listen for Good/client satisfaction survey, reporting and action plan process. Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format. Manages Executive Leadership Teams Outlook calendars. Prioritizes meeting requests while troubleshooting conflicts. Arranges for travel when requested. Prepares expense reports and other expenditures for CEO. Prioritizes and manages multiple projects simultaneously. Follows through on issues in a timely manner. Special projects and tasks as assigned, including working collaboratively with staff to assure projects meet deadlines. Promotes ongoing commitment to excellence and continual quality improvement to ensure the highest quality of services to our staff and clients. Manages department within budget constraints. Performs other duties as assigned.
Requirements Bachelor's degree or equivalent years of experience. Must have minimum of three years of experience supporting executive level. Prior experience working in non?profit related experience preferred. Must have valid drivers license with own transportation. Type One fingerprint clearance: Must possess or obtain valid Arizona Department of Public Safety IVP fingerprint clearance card.
Skills Strong work ethic and high level of professionalism, including strict levels of confidentiality. Excellent written and verbal communication skills. Committed to providing excellent customer service always and under all circumstances. Ability and willingness to take initiative and work with other departments to get things done. Advanced organizational skills to manage time, coordinate calendars, prioritize tasks and meet deadlines. Ability to work with minimal daily supervision and manage priorities. Tech savvy with proficiency with computer skills, especially relevant Microsoft Suite Applications. The ability to be discrete to safeguard sensitive or confidential information about their employer and business processes. Ability to be flexible and open to change.
Abilities Willingness and ability to embody AllThrive 365s core values: COMPASSION GROWTH RESILIENCE OPENNESS
Physical Demands Ability to sit for prolonged periods of time, see, hear, speak, and be physically flexible. Ability to lift up to 25 lbs at a time.
Seniority level:
Mid?Senior level Employment type:
Full?time Job function:
Administrative Industries:
Non?profit Organizations Referrals increase your chances of interviewing at AllThrive 365 by 2x. Get notified about new Executive Assistant jobs in
Phoenix, AZ . Phoenix, AZ $70,000.00-$105,000.00 1 day ago #J-18808-Ljbffr
3 days ago Be among the first 25 applicants Salary Range:
$47,000.00 To $70,000.00 Annually Position Summary Under the supervision of the President and CEO, the Executive Assistant is a hybrid role working out of the corporate office providing support to the CEO, Board of Directors and Executive Team. The Executive Assistant is responsible for acting with little supervision, anticipating needs, and managing the day-to-day workflow and prioritizing various projects. This role serves as the primary point of contact for internal and external constituencies on all matters pertaining to the AllThrive 365 Management team. The position also serves as a liaison to the board of directors and senior management teams, organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial, mission?driven, results?driven, and community?oriented environment. The Executive Assistant will work independently and with teams on projects, from inception to completion, and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion. The successful candidate will be a highly trusted, organized individual who exercises a great deal of discretion, and has exceptional interpersonal and multi?tasking skills. Essential Functions: % of Time Administrative Duties 100% Communicates directly, and on behalf of the President and CEO, with Board members, donors, AllThrive 365 staff, and others on matters related to CEO's organizational initiatives. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Handles phone, email, and postal inquiries and responds appropriately. Maintains corporate records, licenses and agreements for all entities, ensuring all vested departments are kept apprised of the status. Serves as the liaison to the Board of Directors, maintaining discretion and confidentiality in relationships with all board members. Drafts and edits correspondences, articles, reports and presentations; transcribes meeting notes/minutes. Arranges facilities for all CEO and Executive hosted meetings, assures proper meeting environment, includes technology set?up, refreshments, availability of materials and clean?up of conference rooms. Assists with purchasing and maintaining supplies for the office. Manages tasks to support the work of AllThrive 365 programs and operations and overall mission. Compiles materials for Annual Reports and various questionnaires, ensuring complete inclusion of materials. Works with Corporate Officers to delineate a segregation of duties in support of the Governing Board. Plays a key role in the planning and organization of company?wide events (All Hands Meetings, offsite events). Supports outreach and community development activities, including assisting the coordination of community and fundraising events, serves as an agency representative at community networking functions when needed. Partners with Senior Leadership Team (SLT) for various reports, data, information and requests on behalf of President & CEO. Creates and maintains spreadsheets for leadership (KPIs; goals; documents, forms, PowerPoint presentations and correspondence for executive use and distribution). Supports Mission Advancement and Program Staff regarding submission of governmental grants and contracts for the organization. Coordinates the process and preparation of government grant and contract reports as required by the granting organization. Manages and coordinates the Listen for Good/client satisfaction survey, reporting and action plan process. Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format. Manages Executive Leadership Teams Outlook calendars. Prioritizes meeting requests while troubleshooting conflicts. Arranges for travel when requested. Prepares expense reports and other expenditures for CEO. Prioritizes and manages multiple projects simultaneously. Follows through on issues in a timely manner. Special projects and tasks as assigned, including working collaboratively with staff to assure projects meet deadlines. Promotes ongoing commitment to excellence and continual quality improvement to ensure the highest quality of services to our staff and clients. Manages department within budget constraints. Performs other duties as assigned.
Requirements Bachelor's degree or equivalent years of experience. Must have minimum of three years of experience supporting executive level. Prior experience working in non?profit related experience preferred. Must have valid drivers license with own transportation. Type One fingerprint clearance: Must possess or obtain valid Arizona Department of Public Safety IVP fingerprint clearance card.
Skills Strong work ethic and high level of professionalism, including strict levels of confidentiality. Excellent written and verbal communication skills. Committed to providing excellent customer service always and under all circumstances. Ability and willingness to take initiative and work with other departments to get things done. Advanced organizational skills to manage time, coordinate calendars, prioritize tasks and meet deadlines. Ability to work with minimal daily supervision and manage priorities. Tech savvy with proficiency with computer skills, especially relevant Microsoft Suite Applications. The ability to be discrete to safeguard sensitive or confidential information about their employer and business processes. Ability to be flexible and open to change.
Abilities Willingness and ability to embody AllThrive 365s core values: COMPASSION GROWTH RESILIENCE OPENNESS
Physical Demands Ability to sit for prolonged periods of time, see, hear, speak, and be physically flexible. Ability to lift up to 25 lbs at a time.
Seniority level:
Mid?Senior level Employment type:
Full?time Job function:
Administrative Industries:
Non?profit Organizations Referrals increase your chances of interviewing at AllThrive 365 by 2x. Get notified about new Executive Assistant jobs in
Phoenix, AZ . Phoenix, AZ $70,000.00-$105,000.00 1 day ago #J-18808-Ljbffr