City of Miami Springs
EXECUTIVE ASSISTANT TO THE CITY MANAGER
City of Miami Springs, Florida, New York, United States
OPEN UNTIL FILLED
Provides advanced executive-level administrative, financial, and project support to the City Manager’s Office. Serves as a key operational and administrative partner to the City Manager and Assistant City Manager, ensuring the efficient functioning of the office.
Responsibilities
Provide advanced administrative support to the City Manager and Assistant City Manager, including calendar coordination, correspondence, document preparation, and meeting logistics.
Assist the City Manager and Assistant City Manager with a wide variety of City projects, initiatives, and special assignments.
Maintain regular office hours to support the daily operations of the City Manager’s Office.
Handle sensitive and confidential information with discretion and professionalism.
Prepare executive correspondence, reports, presentations, and briefing materials.
Track expenditures, process invoices, and reconcile City Manager's Office accounts in coordination with the Finance Department.
Manage purchasing requests, procurement documentation, and vendor coordination for the Office.
Assist with payroll, timekeeping, and leave reporting for the City Manager’s Office.
Serve as a liaison with Human Resources and Finance regarding payroll, personnel transactions, and related administrative matters.
Serve as an administrative liaison between the City Manager’s Office and City Council members as directed.
Develop, monitor, and maintain the City Manager’s Office operating budget.
Assist with the preparation and distribution of City Council agenda materials, reports, and supporting documentation.
Coordinate responses to inquiries and requests involving City Council offices.
Conduct research, compile data, and prepare summaries or recommendations as requested.
Coordinate interdepartmental projects and follow up on action items to ensure timely completion.
Work collaboratively with the City’s Public Information Officer on communications related to the City Manager’s Office.
Support special events and initiatives involving the City Manager’s Office.
Perform related duties as assigned.
Qualifications
Associate's degree or 60 college credits from an accredited institution of higher learning; Bachelor’s degree preferred.
Three (3) to five (5) years of progressively responsible administrative, executive support, or financial experience.
Experience in a municipal or public-sector environment preferred.
Application Instructions Applicants should fully detail their work experience on the application form or risk disqualification. Applicants are also required to upload a current resume summarizing their relevant work experience, education, and qualifications.
This is a full‑time position with benefits. The regular work schedule is Monday through Friday, 8:00 a.m. to 4:45 p.m. The position is covered under the City of Miami Springs General Employees’ Pension Plan, which requires a mandatory pre‑tax employee contribution. The contribution rate fluctuates annually and is 5.87% for Fiscal Year 2025–26. Salary placement will be based on experience, qualifications, internal equity, and prior compensation.
Veterans' Preference points are awarded in accordance with F.S. 295.07. If Veterans' Preference is being claimed, it must be indicated on the application form, and proper documentation, such as form DD‑214 (Member 4), should be uploaded and submitted with the application.
Applicants must provide a valid email address in order to receive notices of required testing and eligibility. Applications/resumes submitted for City employment are public records governed by Florida law. No faxed or emailed applications will be accepted. Prior to employment, candidates will be required to pass a criminal background check, physical, and drug screening.
Equal Opportunity Statement The City of Miami Springs is an equal opportunity employer and does not discriminate on the basis of gender, race, color, marital status, age, religion, national origin, disability, veteran status, or sexual orientation. Individuals with disabilities who need reasonable accommodation in the recruitment and/or selection process should submit their request to the Human Resources Department.
Alcohol/Drug‑Free Workplace The City of Miami Springs is an alcohol/drug‑free workplace.
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Responsibilities
Provide advanced administrative support to the City Manager and Assistant City Manager, including calendar coordination, correspondence, document preparation, and meeting logistics.
Assist the City Manager and Assistant City Manager with a wide variety of City projects, initiatives, and special assignments.
Maintain regular office hours to support the daily operations of the City Manager’s Office.
Handle sensitive and confidential information with discretion and professionalism.
Prepare executive correspondence, reports, presentations, and briefing materials.
Track expenditures, process invoices, and reconcile City Manager's Office accounts in coordination with the Finance Department.
Manage purchasing requests, procurement documentation, and vendor coordination for the Office.
Assist with payroll, timekeeping, and leave reporting for the City Manager’s Office.
Serve as a liaison with Human Resources and Finance regarding payroll, personnel transactions, and related administrative matters.
Serve as an administrative liaison between the City Manager’s Office and City Council members as directed.
Develop, monitor, and maintain the City Manager’s Office operating budget.
Assist with the preparation and distribution of City Council agenda materials, reports, and supporting documentation.
Coordinate responses to inquiries and requests involving City Council offices.
Conduct research, compile data, and prepare summaries or recommendations as requested.
Coordinate interdepartmental projects and follow up on action items to ensure timely completion.
Work collaboratively with the City’s Public Information Officer on communications related to the City Manager’s Office.
Support special events and initiatives involving the City Manager’s Office.
Perform related duties as assigned.
Qualifications
Associate's degree or 60 college credits from an accredited institution of higher learning; Bachelor’s degree preferred.
Three (3) to five (5) years of progressively responsible administrative, executive support, or financial experience.
Experience in a municipal or public-sector environment preferred.
Application Instructions Applicants should fully detail their work experience on the application form or risk disqualification. Applicants are also required to upload a current resume summarizing their relevant work experience, education, and qualifications.
This is a full‑time position with benefits. The regular work schedule is Monday through Friday, 8:00 a.m. to 4:45 p.m. The position is covered under the City of Miami Springs General Employees’ Pension Plan, which requires a mandatory pre‑tax employee contribution. The contribution rate fluctuates annually and is 5.87% for Fiscal Year 2025–26. Salary placement will be based on experience, qualifications, internal equity, and prior compensation.
Veterans' Preference points are awarded in accordance with F.S. 295.07. If Veterans' Preference is being claimed, it must be indicated on the application form, and proper documentation, such as form DD‑214 (Member 4), should be uploaded and submitted with the application.
Applicants must provide a valid email address in order to receive notices of required testing and eligibility. Applications/resumes submitted for City employment are public records governed by Florida law. No faxed or emailed applications will be accepted. Prior to employment, candidates will be required to pass a criminal background check, physical, and drug screening.
Equal Opportunity Statement The City of Miami Springs is an equal opportunity employer and does not discriminate on the basis of gender, race, color, marital status, age, religion, national origin, disability, veteran status, or sexual orientation. Individuals with disabilities who need reasonable accommodation in the recruitment and/or selection process should submit their request to the Human Resources Department.
Alcohol/Drug‑Free Workplace The City of Miami Springs is an alcohol/drug‑free workplace.
#J-18808-Ljbffr