Robert Half
Description We are looking for a dedicated Executive Assistant to join our team in San Francisco, California, within the Financial Services industry. In this Contract to permanent position, you will play a pivotal role in ensuring seamless office operations and providing high-level administrative support to the Managing Partner and the team. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities effectively. Responsibilities:
- Serve as the primary receptionist, handling incoming calls and overseeing general office needs.
- Manage calendars, coordinate schedules, prepare meeting materials, and arrange travel plans.
- Provide administrative support to the Managing Partner, including scheduling and expense reporting.
- Process expense reports using Expensify and maintain accurate records.
- Ensure the office is well-stocked with supplies, groceries, and handle mailing and shipping requirements.
- Organize and maintain conference rooms and common areas to uphold a detail-oriented environment.
- Collaborate with IT teams and external vendors, including HR and benefits providers, to address operational needs.
- Assist with Salesforce system maintenance and updates to support team operations.
- Coordinate the planning and execution of firm events, including annual investor meetings.
- Outstanding interpersonal and communication skills, both written and verbal.
- Proven ability to manage diverse tasks and prioritize effectively in a fast-paced environment.
- Strong organizational abilities and exceptional time management skills.
- Keen attention to detail and accuracy in all responsibilities.
- Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
- Experience coordinating travel arrangements and managing executive calendars.
- Ability to work collaboratively with internal teams and external vendors. TalentMatch®