Executive Assistant Job at Nashville Staffing in Nashville

Executive Assistant Position

We are looking for an experienced Executive Assistant to provide high-level administrative support to leadership within a non-profit organization in Nashville, Tennessee. In this long-term contract position, you will play a pivotal role in ensuring the smooth operation of executive functions, including scheduling, correspondence, and meeting coordination. Your expertise in managing calendars, communication platforms, and timekeeping systems will be essential to the success of this role.

Responsibilities:

• Coordinate and manage executive schedules, including appointments, meetings, and travel arrangements.
• Prepare and organize materials for meetings, including presentations and reports.
• Facilitate effective communication by handling correspondence and maintaining contact lists.
• Organize and conduct conference calls and virtual meetings using Cisco Webex.
• Monitor and manage timekeeping systems such as Kronos to ensure accurate records.
• Utilize Concur for expense reporting and financial processes.
• Handle CRM-related tasks to maintain accurate and up-to-date customer records.
• Collaborate with internal teams and external stakeholders to ensure seamless operations.
• Maintain confidentiality while managing sensitive information.
• Provide general administrative support as needed to optimize executive productivity.

Requirements:

• Proven experience as an Executive Assistant or in a similar role, preferably within the healthcare or financial services industry.
• Proficiency in using Cisco Webex for virtual meetings and collaboration.
• Strong knowledge of timekeeping systems such as Kronos and financial tools like Concur.
• Familiarity with CRM systems and their functions.
• Excellent calendar management skills, ensuring efficient scheduling and prioritization.
• Outstanding communication and interpersonal skills.
• Ability to manage multiple tasks simultaneously while maintaining attention to detail.
• High level of discretion and professionalism when handling confidential information.