Ohio Staffing
Executive Assistant Position
We are looking for a skilled Executive Assistant to join our team on a contract basis in Hilliard, Ohio. In this role, you will provide comprehensive administrative support to senior executives, ensuring smooth daily operations and effective communication. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.
Responsibilities:
- Manage and maintain executive calendars, scheduling appointments and coordinating meetings.
- Arrange and oversee travel plans, including booking flights, accommodations, and transportation.
- Prepare and distribute meeting agendas, minutes, and other relevant documentation.
- Handle incoming telephone calls, ensuring inquiries are addressed or directed appropriately.
- Provide support during executive meetings by taking accurate notes and summarizing key points.
- Utilize Microsoft Office tools such as Word, Excel, and Outlook to create reports and manage correspondence.
- Organize and maintain files and records to ensure easy access and retrieval.
- Assist with typing tasks, maintaining a high level of accuracy and speed.
- Coordinate and communicate with internal teams to ensure alignment on schedules and priorities.
- Perform other administrative duties as required to support executive functions.
Requirements:
- Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
- Strong typing skills with a speed of 45-60 words per minute.
- Demonstrated ability to manage complex calendars and travel arrangements.
- Excellent verbal and written communication skills.
- Experience handling multi-line phone systems and managing high volumes of inbound calls.
- Ability to take accurate meeting notes and distribute minutes promptly.
- Exceptional organizational skills and attention to detail.