TEAM SAN JOSE
Job Description
Job Description
POSITION SUMMARY: The Assistant Production Director supports the Production Director in the strategic and operational management of all technical production activities at the San Jose McEnery Convention Center and South Hall. Acting as the second-in-command, the Assistant Production Director works closely with internal teams, labor unions, clients, and vendors to ensure smooth, professional execution of events. This role provides day-to-day leadership, labor coordination, and client support while helping to manage departmental workflows, budgets, and operational consistency across venues. POSITION RESPONSIBILITIES: Support to the Production Director Serve as the primary deputy to the Production Director, acting on their behalf when needed and ensuring consistent implementation of departmental standards and strategies. Assist in the development and execution of departmental goals, training, and operational improvements. Provide leadership and oversight to production staff during simultaneous events or in the Director’s absence. Event & Production Coordination Lead or support production management for conventions, conferences, corporate meetings, expos, concerts, and theatrical performances. Advance technical production requirements including sound, lighting, video, staging, rigging, streaming, and safety protocols. Participate in site visits, planning meetings, and client walkthroughs, offering production insights and logistical solutions. Ensure accurate and timely updates to Momentus and related event tracking systems. Labor Management Coordinate labor calls with IATSE, Teamsters, and other union partners; ensure labor assignments align with contracts and event needs. Assist in supervising union and non-union crews across multiple venues, maintaining compliance with CBAs and safety policies. Support the review and approval of electronic timecards and labor tracking documentation. Clarify labor jurisdictions when working with general service contractors and other vendors. Client and Vendor Support Act as a key liaison between clients and TSJ’s production, AV, safety, and operations teams. Represent TSJ production in pre-conference calls, site meetings, and onsite support, especially for high-profile events. Facilitate communication and coordination with third-party AV providers, equipment vendors, and city departments. Technical Oversight Support in-house AV systems management, including troubleshooting, maintenance, and coordinating emergency repairs. Assist with evaluating and testing new production equipment; support Director with capital equipment planning and vendor relations. Maintain knowledge of house gear inventory and rental supplements needed for events. Administrative & Financial Responsibilities Assist with budgeting, estimating, and pro forma invoice creation for events. Track vendor invoices, enter cost data into Momentus, and assist with compiling settlement documentation. Comply with safety reporting, injury documentation, and equipment certifications. Contribute to long-term planning and improvement initiatives, including sustainability and modernization efforts. POSITION QUALIFICATIONS & SKILLS: Minimum 5–7 years of experience in event or theatrical production in a convention center, performing arts venue, or multi-use facility. Previous experience working with the International Alliance of Theatrical Stage Employees (IATSE) and Teamsters unions is required. Previous leadership experience including supervision of technical staff and union crews. Strong knowledge of technical production systems including AV, rigging, lighting, and staging. Proven experience managing within the parameters of collective bargaining agreements. Excellent communication, organizational skills. Proficient in Microsoft Office Suite; experience with Momentus,
AutoCAD/Vectorworks,
and CVENT/Social Tables is preferred. Working knowledge of OSHA standards, venue safety protocols, and equipment operation practices. Valid driver’s license and flexibility to work nights, weekends, and holidays. Preferred certifications: OSHA 30, ETCP, or industrial equipment operation (or willingness to obtain). WORK ENVIRONMENT: This is a full-time onsite role and requires frequent physical presence during event buildouts, executions, and load outs across Team San Jose venues. Fast-paced, deadline driven environment with high profile clients and evolving event demands. Team San Jose is an equal opportunity employer.
Job Description
POSITION SUMMARY: The Assistant Production Director supports the Production Director in the strategic and operational management of all technical production activities at the San Jose McEnery Convention Center and South Hall. Acting as the second-in-command, the Assistant Production Director works closely with internal teams, labor unions, clients, and vendors to ensure smooth, professional execution of events. This role provides day-to-day leadership, labor coordination, and client support while helping to manage departmental workflows, budgets, and operational consistency across venues. POSITION RESPONSIBILITIES: Support to the Production Director Serve as the primary deputy to the Production Director, acting on their behalf when needed and ensuring consistent implementation of departmental standards and strategies. Assist in the development and execution of departmental goals, training, and operational improvements. Provide leadership and oversight to production staff during simultaneous events or in the Director’s absence. Event & Production Coordination Lead or support production management for conventions, conferences, corporate meetings, expos, concerts, and theatrical performances. Advance technical production requirements including sound, lighting, video, staging, rigging, streaming, and safety protocols. Participate in site visits, planning meetings, and client walkthroughs, offering production insights and logistical solutions. Ensure accurate and timely updates to Momentus and related event tracking systems. Labor Management Coordinate labor calls with IATSE, Teamsters, and other union partners; ensure labor assignments align with contracts and event needs. Assist in supervising union and non-union crews across multiple venues, maintaining compliance with CBAs and safety policies. Support the review and approval of electronic timecards and labor tracking documentation. Clarify labor jurisdictions when working with general service contractors and other vendors. Client and Vendor Support Act as a key liaison between clients and TSJ’s production, AV, safety, and operations teams. Represent TSJ production in pre-conference calls, site meetings, and onsite support, especially for high-profile events. Facilitate communication and coordination with third-party AV providers, equipment vendors, and city departments. Technical Oversight Support in-house AV systems management, including troubleshooting, maintenance, and coordinating emergency repairs. Assist with evaluating and testing new production equipment; support Director with capital equipment planning and vendor relations. Maintain knowledge of house gear inventory and rental supplements needed for events. Administrative & Financial Responsibilities Assist with budgeting, estimating, and pro forma invoice creation for events. Track vendor invoices, enter cost data into Momentus, and assist with compiling settlement documentation. Comply with safety reporting, injury documentation, and equipment certifications. Contribute to long-term planning and improvement initiatives, including sustainability and modernization efforts. POSITION QUALIFICATIONS & SKILLS: Minimum 5–7 years of experience in event or theatrical production in a convention center, performing arts venue, or multi-use facility. Previous experience working with the International Alliance of Theatrical Stage Employees (IATSE) and Teamsters unions is required. Previous leadership experience including supervision of technical staff and union crews. Strong knowledge of technical production systems including AV, rigging, lighting, and staging. Proven experience managing within the parameters of collective bargaining agreements. Excellent communication, organizational skills. Proficient in Microsoft Office Suite; experience with Momentus,
AutoCAD/Vectorworks,
and CVENT/Social Tables is preferred. Working knowledge of OSHA standards, venue safety protocols, and equipment operation practices. Valid driver’s license and flexibility to work nights, weekends, and holidays. Preferred certifications: OSHA 30, ETCP, or industrial equipment operation (or willingness to obtain). WORK ENVIRONMENT: This is a full-time onsite role and requires frequent physical presence during event buildouts, executions, and load outs across Team San Jose venues. Fast-paced, deadline driven environment with high profile clients and evolving event demands. Team San Jose is an equal opportunity employer.