Osborn Engineering
Project Assistant
Osborn Engineering is a fully integrated, multi-disciplined design firm that uses a specialized team approach to engineering projects. These teams are comprised of a staff of professionals that provide designs for all phases of a wide range of projects, including civil, structural, mechanical, electrical, plumbing, fire protection, life safety, technology engineering, transportation, and commissioning. As an employee‑owned firm, each Osborn employee is committed to team‑based, quality‑focused project delivery, ensuring that each project is completed with pride. Essential Qualifications
A minimum of three years of previous work experience within a construction management or engineering firm is highly preferred. Must be able to manage time effectively and work independently. Advanced computer knowledge required. Expertise with Microsoft Office products (Word, Excel, PowerPoint, Outlook, etc.) required. Experience with Deltek Vision is preferred. Must have a valid driver's license. Responsibilities
Manpower/Utilization Tracking and Reporting
Manage reporting software to monitor and estimate project manpower/utilization weekly. Run weekly backlog reports in Deltek, update backlog reports, notify groups when complete. Coordinate with PMs to input projected staffing hours. Attend biweekly managers’ meeting. Monitor Outlook vacation/travel calendars.
Performance and Accountability Reporting (PAR) / Financial Reports
Generate project revenue reports by PM weekly. Notify PMs when reports are generated. Monitor/analyze reports for outliers/red flags. Coordinate with Divisional Directors and Associate Directors to organize and review business performance, including preparation for strategic planning initiatives.
Project Management Involvement / Coordination
Execute contracts/agreements on behalf of Principal in Charge and coordinate with clients and sub‑consultant. Co‑ordinate Deltek billing with PM & Accounting. Assist PMs with project coordination. Regularly attend internal/external project meetings – work with PM to compile meeting agendas, update action log, record minutes. Monitor and report proposal requests. Monitor and report potential change orders; track pending approval ASRs. Format/compile comment response letters and disposition letters for various projects. Set‑up/format business‑specific opportunity tracking spreadsheets for PMs.
Project Assistance
Construction Administration Coordination – log-in all shop drawings and RFIs, track status and provide reminders of pending due dates, log‑out and file responses, issue RFI responses to client and/or PM, upload to 3rd‑party file‑sharing site if needed. Specifications – edit and format specifications to meet project requirements, update table of contents, headers and footers as needed, quality control of appearance of formatted specs, compile PDFs of completed specs to issue to clients. Accounting operational project and lead tracking – create project opportunities within Deltek, coordinate information with PM and Accounting.
Accounting Functions within PAL Role
Request/coordinate with Accounting Dept. to obtain Certificates of Insurance, BWC certificates, W‑9 forms, etc., when needed. Invoicing Assistance – liaison between PM & Accounting, coordinate with PM and accounting. Track, record, organize, file invoices. Assist project managers with reviews of draft invoices. Coordinate with Accounting regarding invoices, including clients with special invoicing requirements. Collections/AR – monitor invoice status.
BD/Leads tracking – work with Divisional Directors and Associate Directors to develop and maintain BD/Leads tracking documentation. Office Administration
Order office supplies and complete general office operation administration services, including preparation of proposals, secure visitor entry, and general administration for office team members.
Additional Information
Reliable Team player Self‑starter Positive attitude Strong work ethic Critical thinker Detail oriented Innovative Good communicator We can offer you a challenging career with one of the Nation's best‑known and most diverse consultants. Attractive profit sharing and stock ownership programs supplement our competitive salary and benefits package. All job offers will be contingent on passing a background check. Drug testing may be required for certain clients. Osborn Engineering will only contact qualified applicants. EEO
Osborn Engineering is an equal‑opportunity employer. All job and hiring activities are conducted in compliance with applicable EEO laws. NOTE TO RECRUITERS: Osborn Engineering does not currently accept unsolicited resumes through or from search firms or recruiters. If you wish to be considered in the future for our list of approved recruiters, please send an e‑mail to HR@osborn‑eng.com. All resumes sent directly to management will not be considered. Location: Cincinnati, OH – Salary: $59,000.00–$63,000.00
#J-18808-Ljbffr
Osborn Engineering is a fully integrated, multi-disciplined design firm that uses a specialized team approach to engineering projects. These teams are comprised of a staff of professionals that provide designs for all phases of a wide range of projects, including civil, structural, mechanical, electrical, plumbing, fire protection, life safety, technology engineering, transportation, and commissioning. As an employee‑owned firm, each Osborn employee is committed to team‑based, quality‑focused project delivery, ensuring that each project is completed with pride. Essential Qualifications
A minimum of three years of previous work experience within a construction management or engineering firm is highly preferred. Must be able to manage time effectively and work independently. Advanced computer knowledge required. Expertise with Microsoft Office products (Word, Excel, PowerPoint, Outlook, etc.) required. Experience with Deltek Vision is preferred. Must have a valid driver's license. Responsibilities
Manpower/Utilization Tracking and Reporting
Manage reporting software to monitor and estimate project manpower/utilization weekly. Run weekly backlog reports in Deltek, update backlog reports, notify groups when complete. Coordinate with PMs to input projected staffing hours. Attend biweekly managers’ meeting. Monitor Outlook vacation/travel calendars.
Performance and Accountability Reporting (PAR) / Financial Reports
Generate project revenue reports by PM weekly. Notify PMs when reports are generated. Monitor/analyze reports for outliers/red flags. Coordinate with Divisional Directors and Associate Directors to organize and review business performance, including preparation for strategic planning initiatives.
Project Management Involvement / Coordination
Execute contracts/agreements on behalf of Principal in Charge and coordinate with clients and sub‑consultant. Co‑ordinate Deltek billing with PM & Accounting. Assist PMs with project coordination. Regularly attend internal/external project meetings – work with PM to compile meeting agendas, update action log, record minutes. Monitor and report proposal requests. Monitor and report potential change orders; track pending approval ASRs. Format/compile comment response letters and disposition letters for various projects. Set‑up/format business‑specific opportunity tracking spreadsheets for PMs.
Project Assistance
Construction Administration Coordination – log-in all shop drawings and RFIs, track status and provide reminders of pending due dates, log‑out and file responses, issue RFI responses to client and/or PM, upload to 3rd‑party file‑sharing site if needed. Specifications – edit and format specifications to meet project requirements, update table of contents, headers and footers as needed, quality control of appearance of formatted specs, compile PDFs of completed specs to issue to clients. Accounting operational project and lead tracking – create project opportunities within Deltek, coordinate information with PM and Accounting.
Accounting Functions within PAL Role
Request/coordinate with Accounting Dept. to obtain Certificates of Insurance, BWC certificates, W‑9 forms, etc., when needed. Invoicing Assistance – liaison between PM & Accounting, coordinate with PM and accounting. Track, record, organize, file invoices. Assist project managers with reviews of draft invoices. Coordinate with Accounting regarding invoices, including clients with special invoicing requirements. Collections/AR – monitor invoice status.
BD/Leads tracking – work with Divisional Directors and Associate Directors to develop and maintain BD/Leads tracking documentation. Office Administration
Order office supplies and complete general office operation administration services, including preparation of proposals, secure visitor entry, and general administration for office team members.
Additional Information
Reliable Team player Self‑starter Positive attitude Strong work ethic Critical thinker Detail oriented Innovative Good communicator We can offer you a challenging career with one of the Nation's best‑known and most diverse consultants. Attractive profit sharing and stock ownership programs supplement our competitive salary and benefits package. All job offers will be contingent on passing a background check. Drug testing may be required for certain clients. Osborn Engineering will only contact qualified applicants. EEO
Osborn Engineering is an equal‑opportunity employer. All job and hiring activities are conducted in compliance with applicable EEO laws. NOTE TO RECRUITERS: Osborn Engineering does not currently accept unsolicited resumes through or from search firms or recruiters. If you wish to be considered in the future for our list of approved recruiters, please send an e‑mail to HR@osborn‑eng.com. All resumes sent directly to management will not be considered. Location: Cincinnati, OH – Salary: $59,000.00–$63,000.00
#J-18808-Ljbffr