Vcu Rrtc
Unit:
FM Administration MBU
Department:
FMD Administration
Duties & Responsibilities The VCU Facilities Management Financial Services team is seeking a full‑time Utility Accountant to join our team!
Position Primary Purpose and General Duties The Utility Accountant reports to the Assistant Director of O&M and Utilities for FMD Financial Services and the backup to the accounts payable position. This position is responsible for oversight of all university utility accounting functions. Maintains 833 commercial accounts, assists in the administration of the department budget, provides revenue and expenditure projections, and performs other duties as assigned.
Strong verbal and written communication skills, with the ability to present information clearly and concisely. The ability to work effectively individually and as a member of a team, both remotely and in‑person, and to establish and maintain effective working relationships with internal and external customers.
Responsibilities Vendor Account Management
Maintain and oversee vendor management (setup, updates, termination, and invoice data)
Maintain and oversee commercial meter management
Assist in maintaining fund source changes
Serves as the primary approver for 833 monthly utility invoices
Serves as the liaison between the university and the vendor; works with vendors to enhance payment and reporting processes
Procurement
Serve as a backup reviewer in RealSource for daily invoices and expense transfers
Research and resolve billing discrepancies and notify the supervisor of all issues
Ensure utility invoices are received and paid timely in compliance with the University’s 30-day prompt payment policy
Reporting
Perform monthly reconciliations for all banner indexes and review with the supervisor for approval
Serve as the primary point of contact for faculty and staff for questions on utility transactions and provide a high level of proactive customer service related to fiscal coordination
Report monthly reconciliation between CMMS systems (AiM, RealSource, Banner, SAS)
Submitting a monthly missing invoice report to the supervisor
Change Management
ARMICS - annual review and update
Process Flows - annual review and update
SOPs/Desktop procedures - annual review and update
Makes every reasonable effort to continually improve how the job is performed and increase the quality of service to internal and external customers
Budget Development
Assist in budget development and implementation to include the unavoidable, property on/off‑boarding, and E&G projections
Assist in creating and tracking performance and financial metrics as operational management tools
Sub‑committees and Group Projects
Attend sub‑committee meetings for CMMS procedures as needed
Complete additional tasks assigned by the supervisor
Execute special projects as assigned by the supervisor
Assists with financial audits as needed
Qualifications Minimum Qualifications
Current VCU employee
Experience in accounting, auditing, payable/receivable, and/or reconciling expenditures
Practical knowledge of Generally Accepted Accounting Principles (GAAP)
Experience compiling, analyzing, and presenting reports, budgets, and/or financial information
Excellent attention to detail and the ability to accurately execute financial transactions and review data
Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU
Preferred Qualifications
Bachelor’s degree and 3 to 5 years of experience in an administrative support role, preferably with financial experience or an equivalent combination of education, training, and experience
Preferred experience in AiM, Banner, RealSource, Tableau, and/or other software database programs
Salary Range $60,000 - $66,000
Benefits All full‑time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefits, retirement planning and savings options, tax‑deferred annuity and cash match programs, employee discounts, well‑being resources, abundant opportunities for career development and advancement, and more.
FLSA Exemption Status:
Exempt
Hours per Week:
40
Work Days/Hours:
Monday‑Friday, 8:00am‑4:30pm
Restricted Position:
No
ORP Eligible:
No
Flexible Work Arrangement:
Fully Onsite
University Job Title:
18241N - Financial Analyst 1
#J-18808-Ljbffr
FM Administration MBU
Department:
FMD Administration
Duties & Responsibilities The VCU Facilities Management Financial Services team is seeking a full‑time Utility Accountant to join our team!
Position Primary Purpose and General Duties The Utility Accountant reports to the Assistant Director of O&M and Utilities for FMD Financial Services and the backup to the accounts payable position. This position is responsible for oversight of all university utility accounting functions. Maintains 833 commercial accounts, assists in the administration of the department budget, provides revenue and expenditure projections, and performs other duties as assigned.
Strong verbal and written communication skills, with the ability to present information clearly and concisely. The ability to work effectively individually and as a member of a team, both remotely and in‑person, and to establish and maintain effective working relationships with internal and external customers.
Responsibilities Vendor Account Management
Maintain and oversee vendor management (setup, updates, termination, and invoice data)
Maintain and oversee commercial meter management
Assist in maintaining fund source changes
Serves as the primary approver for 833 monthly utility invoices
Serves as the liaison between the university and the vendor; works with vendors to enhance payment and reporting processes
Procurement
Serve as a backup reviewer in RealSource for daily invoices and expense transfers
Research and resolve billing discrepancies and notify the supervisor of all issues
Ensure utility invoices are received and paid timely in compliance with the University’s 30-day prompt payment policy
Reporting
Perform monthly reconciliations for all banner indexes and review with the supervisor for approval
Serve as the primary point of contact for faculty and staff for questions on utility transactions and provide a high level of proactive customer service related to fiscal coordination
Report monthly reconciliation between CMMS systems (AiM, RealSource, Banner, SAS)
Submitting a monthly missing invoice report to the supervisor
Change Management
ARMICS - annual review and update
Process Flows - annual review and update
SOPs/Desktop procedures - annual review and update
Makes every reasonable effort to continually improve how the job is performed and increase the quality of service to internal and external customers
Budget Development
Assist in budget development and implementation to include the unavoidable, property on/off‑boarding, and E&G projections
Assist in creating and tracking performance and financial metrics as operational management tools
Sub‑committees and Group Projects
Attend sub‑committee meetings for CMMS procedures as needed
Complete additional tasks assigned by the supervisor
Execute special projects as assigned by the supervisor
Assists with financial audits as needed
Qualifications Minimum Qualifications
Current VCU employee
Experience in accounting, auditing, payable/receivable, and/or reconciling expenditures
Practical knowledge of Generally Accepted Accounting Principles (GAAP)
Experience compiling, analyzing, and presenting reports, budgets, and/or financial information
Excellent attention to detail and the ability to accurately execute financial transactions and review data
Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU
Preferred Qualifications
Bachelor’s degree and 3 to 5 years of experience in an administrative support role, preferably with financial experience or an equivalent combination of education, training, and experience
Preferred experience in AiM, Banner, RealSource, Tableau, and/or other software database programs
Salary Range $60,000 - $66,000
Benefits All full‑time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefits, retirement planning and savings options, tax‑deferred annuity and cash match programs, employee discounts, well‑being resources, abundant opportunities for career development and advancement, and more.
FLSA Exemption Status:
Exempt
Hours per Week:
40
Work Days/Hours:
Monday‑Friday, 8:00am‑4:30pm
Restricted Position:
No
ORP Eligible:
No
Flexible Work Arrangement:
Fully Onsite
University Job Title:
18241N - Financial Analyst 1
#J-18808-Ljbffr