Texas
GENERAL DESCRIPTION:
This position plays a critical behind-the-scenes role in ensuring TPWD employees are paid accurately and on-time while strictly adhering to state and federal requirements. It offers hands-on exposure to statewide payroll systems and cross-agency coordination, making it an excellent opportunity to build foundational experience in public-sector payroll and human resources operations. Under the direction of the Payroll Manager, this position performs routine (journey-level) payroll processing work in the Payroll section of the Human Resources Division. Work involves, but is not limited to: preparing employee payrolls in the Centralized Accounting and Payroll/Personnel System (CAPPS) in compliance with applicable state and federal laws, regulations, policies, and procedures; maintaining payroll records; providing assistance and information; and coordinating with agency staff, third-party vendors, and oversight agencies to ensure accurate and timely payroll operations. Works under close supervision, with minimal latitude for the use of initiative and independent judgment.
ESSENTIAL JOB DUTIES Percentage of Time
Essential Job Duties by Category
40% Assisting with Payroll Tasks and Customer Support Assists with various payroll tasks and provides customer support, including responding to employment and wage verifications; processing prior state service requests; handling incoming mail; assisting with managing payroll inbox; responding to emails; answering questions; calculating and providing payroll and lumpsum estimates; and providing assistance and information to TPWD staff, third-party vendors, and oversight agencies. Assists in distributing tax statements (IRS W-2 and 1095-C).
35% Preparing Payrolls Assists with preparing payroll data for payroll processing, including coordinating and routing payroll actions, notices, documents, etc.; and maintaining appropriate payroll processing controls.
20% Maintaining Payroll Records Assists in maintaining payroll records and data in accordance with applicable state and federal laws, regulations, policies, and procedures, including updating payroll tracking logs; organizing, securing, and retaining records for the required retention period; providing records for audits, oversight reviews, and employee inquiries; and managing records disposition including identifying records eligible for destruction, coordinating approvals, and documenting destruction in accordance with approved records retention schedules.
5% Marginal Job Duties: Performs additional duties as assigned. Complies with Agency, Division and Department rules, regulations, and procedures.
MINIMUM QUALIFICATIONS
Education:
High School Diploma or GED
Experience:
One year experience in payroll, accounting, or financial operations.
Licensure:
Applicant must possess a valid State driver’s license.
Note: Retention of position contingent upon obtaining and maintaining required license.
PREFERRED QUALIFICATIONS
Education:
Graduation from an accredited college or university with a Bachelor’s degree in Accounting, Finance, Business Administration, Business Management, or a closely related field.
Experience:
Experience using the Centralized Accounting and Payroll/Personnel System (CAPPS).
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of state governmental accounting, generally accepted accounting principles and procedures, and governmental regulations applying to accounting records.
Knowledge of office practices.
Knowledge of federal, state, and local laws and regulations governing human resources activities.
Skill in using a computer and applicable software.
Skill in oral and written communication.
Skill in prioritizing and handling multiple tasks.
Skill in problem solving and attention to detail.
Skill in computing data and identifying calculation errors.
Skill in use of standard office equipment and software.
Skill in using Microsoft Office Suite, Virtual meeting platforms (MS Teams, Zoom, Webex, etc.) and/or Adobe products.
Ability to maintain confidential and sensitive information.
Ability to review payroll accounting records.
Ability to communicate effectively.
Ability to plan and organize workload tasks to meet deadlines.
Ability to establish and maintain effective working relationships with applicants, employees, and the public.
WORKING CONDITIONS Required to work 8 hours per day, 5 days per week. May be required to work overtime, holidays, weekends, and hours other than regularly scheduled with supervisor approval. May be required to operate a state vehicle. Required to travel 5% with possible overnight stays. Required to conform to dress and grooming standards, work rules and safety procedures. Required to follow non-smoking policy in all state buildings and vehicles.
TPWD IS AN EQUAL OPPORTUNITY EMPLOYER
NEED HELP? Watch our VIDEO ON HOW TO APPLY FOR JOBS
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This position plays a critical behind-the-scenes role in ensuring TPWD employees are paid accurately and on-time while strictly adhering to state and federal requirements. It offers hands-on exposure to statewide payroll systems and cross-agency coordination, making it an excellent opportunity to build foundational experience in public-sector payroll and human resources operations. Under the direction of the Payroll Manager, this position performs routine (journey-level) payroll processing work in the Payroll section of the Human Resources Division. Work involves, but is not limited to: preparing employee payrolls in the Centralized Accounting and Payroll/Personnel System (CAPPS) in compliance with applicable state and federal laws, regulations, policies, and procedures; maintaining payroll records; providing assistance and information; and coordinating with agency staff, third-party vendors, and oversight agencies to ensure accurate and timely payroll operations. Works under close supervision, with minimal latitude for the use of initiative and independent judgment.
ESSENTIAL JOB DUTIES Percentage of Time
Essential Job Duties by Category
40% Assisting with Payroll Tasks and Customer Support Assists with various payroll tasks and provides customer support, including responding to employment and wage verifications; processing prior state service requests; handling incoming mail; assisting with managing payroll inbox; responding to emails; answering questions; calculating and providing payroll and lumpsum estimates; and providing assistance and information to TPWD staff, third-party vendors, and oversight agencies. Assists in distributing tax statements (IRS W-2 and 1095-C).
35% Preparing Payrolls Assists with preparing payroll data for payroll processing, including coordinating and routing payroll actions, notices, documents, etc.; and maintaining appropriate payroll processing controls.
20% Maintaining Payroll Records Assists in maintaining payroll records and data in accordance with applicable state and federal laws, regulations, policies, and procedures, including updating payroll tracking logs; organizing, securing, and retaining records for the required retention period; providing records for audits, oversight reviews, and employee inquiries; and managing records disposition including identifying records eligible for destruction, coordinating approvals, and documenting destruction in accordance with approved records retention schedules.
5% Marginal Job Duties: Performs additional duties as assigned. Complies with Agency, Division and Department rules, regulations, and procedures.
MINIMUM QUALIFICATIONS
Education:
High School Diploma or GED
Experience:
One year experience in payroll, accounting, or financial operations.
Licensure:
Applicant must possess a valid State driver’s license.
Note: Retention of position contingent upon obtaining and maintaining required license.
PREFERRED QUALIFICATIONS
Education:
Graduation from an accredited college or university with a Bachelor’s degree in Accounting, Finance, Business Administration, Business Management, or a closely related field.
Experience:
Experience using the Centralized Accounting and Payroll/Personnel System (CAPPS).
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of state governmental accounting, generally accepted accounting principles and procedures, and governmental regulations applying to accounting records.
Knowledge of office practices.
Knowledge of federal, state, and local laws and regulations governing human resources activities.
Skill in using a computer and applicable software.
Skill in oral and written communication.
Skill in prioritizing and handling multiple tasks.
Skill in problem solving and attention to detail.
Skill in computing data and identifying calculation errors.
Skill in use of standard office equipment and software.
Skill in using Microsoft Office Suite, Virtual meeting platforms (MS Teams, Zoom, Webex, etc.) and/or Adobe products.
Ability to maintain confidential and sensitive information.
Ability to review payroll accounting records.
Ability to communicate effectively.
Ability to plan and organize workload tasks to meet deadlines.
Ability to establish and maintain effective working relationships with applicants, employees, and the public.
WORKING CONDITIONS Required to work 8 hours per day, 5 days per week. May be required to work overtime, holidays, weekends, and hours other than regularly scheduled with supervisor approval. May be required to operate a state vehicle. Required to travel 5% with possible overnight stays. Required to conform to dress and grooming standards, work rules and safety procedures. Required to follow non-smoking policy in all state buildings and vehicles.
TPWD IS AN EQUAL OPPORTUNITY EMPLOYER
NEED HELP? Watch our VIDEO ON HOW TO APPLY FOR JOBS
#J-18808-Ljbffr