Xcentech Computers LLC
Billing and Accounting Coordinator
Xcentech Computers LLC, Tucson, Arizona, United States, 85718
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Xcentech Computers LLC is a boutique consulting company based in central Tucson, Arizona. Known for a commitment to quality and innovation, the company specializes in providing comprehensive solutions tailored to meet the needs of businesses and individuals. With a focus on exceptional customer service and cutting‑edge technology, Xcentech Computers LLC has established a strong 21‑year reputation in the industry.
Founded in 2004, we have quickly grown to serve various industries including medical offices, hospitality, restaurants, manufacturing, laboratories, medical research, construction, automotive repair, and more. Our name harkens back to our origins as a tech firm, but we have grown into far more than just tech. We proudly offer consulting related to business operations, HIPAA compliance, HR‑related matters, financial compliance and analysis, security operations, and long‑term business planning, including exit planning and multiple streams of income for founders. Owing to our unique approach and vast capability landscape, Xcentech fosters a collaborative and supportive work environment, offering opportunities for growth and skill development.
Role Description This is a full‑time on‑site role based in Tucson, AZ, for a Billing and Accounting Coordinator. The position involves managing billing and invoicing processes, preparing and maintaining financial statements, and ensuring accurate journal entries. Responsibilities also include assisting with financial reporting, analyzing financial data, and supporting overall accounting operations to ensure compliance and efficiency. The ideal candidate will collaborate closely with the management teams to maintain accurate records and optimize financial operations.
Common Daily Tasks
Check e‑mail and sort financial items (bills, invoices, payment requests, bank inquiries)
Help gather necessary data for quoting team
Facilitate orders for the team
Process tickets with billable time and items (approve and post)
Create invoices and sync from Autotask to QuickBooks Online
Send invoices and keep track of aged accounts (A/R)
Process vendor bills and pay outstanding liabilities (A/P)
Process payroll, including the generation of checks
Maintain living documents for various intersecting roles and procedures
Communicate with project coordinator and management with regard to vendors, government agencies, tax authorities, financial institutions, or legal requests
Act as liaison between management and the corporate CPA as needed
Visit the bank to drop off deposits and withdraw funds as needed
Assist with projects as needed, including client financial research/bookkeeping
Overall Position Goals
Daily updates to management and team as requested
Ensure communication between clients and the team for all things financial
Ensure timely payments to our vendors
Ensure timely payments from our customers
Ensure accurate accounting of all money‑related items
Act as the financial face of the company to all outside parties
Qualification MUST Haves
Excellent communication and interpersonal skills
Strong problem‑solving abilities and attention to detail
Proficiency in understanding and analyzing financial statements
Strong analytical skills and understanding of financial principles
Experience with accounting tasks, including maintaining accurate financial records
Organizational skills, and a high level of accuracy
Experience with QuickBooks Online and Microsoft Office Suite
Ability to work on‑site in Tucson, AZ, and collaborate effectively with team members
Qualification NICE to Haves
Experience with or understanding of IT terms/concepts
Experience with or understanding of business terms/concepts
The Catch? You will need to be a self‑starter. We are 1000% serious about this one. If you are the kind to stop and read all the directions first, this may be the perfect place for you. If you cannot move forward without the directions, this is not the place for you. You will need to be good at juggling, an independent thinker, and able to fill in the blanks when given partial direction. You will need to be comfortable pivoting in the middle of a task and still maintain accuracy with all tasks. If you like step‑by‑step procedures, know that you will get some and you will be helping to create the rest. You must know how to laugh at yourself both with and without us helping. Memes are required reading most days. You may be invited to pass a phone interview with the founder's sister. She can tell.
What We Can Promise You
There is no box to get in the way of solid ideas
Every day is a new adventure
We value feedback and communication
We value effort, honesty, and flexibility over attempted perfection
Freedom from corporate micromanagement while being expected to uphold high standards for quality and results
You will have the opportunity to grow with us in this exciting new phase of a veteran Tucson company
You will have flexibility to be autonomous and to make mistakes
Medical – Platinum PPO
Vision
401(k)
10 Paid Holidays, including Birthday
$20‑23/hr DOE
Seniority level
Entry level
Employment type
Full‑time
Job function
Accounting/Auditing and Finance
Industries: IT Services and IT Consulting
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Get AI-powered advice on this job and more exclusive features.
Xcentech Computers LLC is a boutique consulting company based in central Tucson, Arizona. Known for a commitment to quality and innovation, the company specializes in providing comprehensive solutions tailored to meet the needs of businesses and individuals. With a focus on exceptional customer service and cutting‑edge technology, Xcentech Computers LLC has established a strong 21‑year reputation in the industry.
Founded in 2004, we have quickly grown to serve various industries including medical offices, hospitality, restaurants, manufacturing, laboratories, medical research, construction, automotive repair, and more. Our name harkens back to our origins as a tech firm, but we have grown into far more than just tech. We proudly offer consulting related to business operations, HIPAA compliance, HR‑related matters, financial compliance and analysis, security operations, and long‑term business planning, including exit planning and multiple streams of income for founders. Owing to our unique approach and vast capability landscape, Xcentech fosters a collaborative and supportive work environment, offering opportunities for growth and skill development.
Role Description This is a full‑time on‑site role based in Tucson, AZ, for a Billing and Accounting Coordinator. The position involves managing billing and invoicing processes, preparing and maintaining financial statements, and ensuring accurate journal entries. Responsibilities also include assisting with financial reporting, analyzing financial data, and supporting overall accounting operations to ensure compliance and efficiency. The ideal candidate will collaborate closely with the management teams to maintain accurate records and optimize financial operations.
Common Daily Tasks
Check e‑mail and sort financial items (bills, invoices, payment requests, bank inquiries)
Help gather necessary data for quoting team
Facilitate orders for the team
Process tickets with billable time and items (approve and post)
Create invoices and sync from Autotask to QuickBooks Online
Send invoices and keep track of aged accounts (A/R)
Process vendor bills and pay outstanding liabilities (A/P)
Process payroll, including the generation of checks
Maintain living documents for various intersecting roles and procedures
Communicate with project coordinator and management with regard to vendors, government agencies, tax authorities, financial institutions, or legal requests
Act as liaison between management and the corporate CPA as needed
Visit the bank to drop off deposits and withdraw funds as needed
Assist with projects as needed, including client financial research/bookkeeping
Overall Position Goals
Daily updates to management and team as requested
Ensure communication between clients and the team for all things financial
Ensure timely payments to our vendors
Ensure timely payments from our customers
Ensure accurate accounting of all money‑related items
Act as the financial face of the company to all outside parties
Qualification MUST Haves
Excellent communication and interpersonal skills
Strong problem‑solving abilities and attention to detail
Proficiency in understanding and analyzing financial statements
Strong analytical skills and understanding of financial principles
Experience with accounting tasks, including maintaining accurate financial records
Organizational skills, and a high level of accuracy
Experience with QuickBooks Online and Microsoft Office Suite
Ability to work on‑site in Tucson, AZ, and collaborate effectively with team members
Qualification NICE to Haves
Experience with or understanding of IT terms/concepts
Experience with or understanding of business terms/concepts
The Catch? You will need to be a self‑starter. We are 1000% serious about this one. If you are the kind to stop and read all the directions first, this may be the perfect place for you. If you cannot move forward without the directions, this is not the place for you. You will need to be good at juggling, an independent thinker, and able to fill in the blanks when given partial direction. You will need to be comfortable pivoting in the middle of a task and still maintain accuracy with all tasks. If you like step‑by‑step procedures, know that you will get some and you will be helping to create the rest. You must know how to laugh at yourself both with and without us helping. Memes are required reading most days. You may be invited to pass a phone interview with the founder's sister. She can tell.
What We Can Promise You
There is no box to get in the way of solid ideas
Every day is a new adventure
We value feedback and communication
We value effort, honesty, and flexibility over attempted perfection
Freedom from corporate micromanagement while being expected to uphold high standards for quality and results
You will have the opportunity to grow with us in this exciting new phase of a veteran Tucson company
You will have flexibility to be autonomous and to make mistakes
Medical – Platinum PPO
Vision
401(k)
10 Paid Holidays, including Birthday
$20‑23/hr DOE
Seniority level
Entry level
Employment type
Full‑time
Job function
Accounting/Auditing and Finance
Industries: IT Services and IT Consulting
#J-18808-Ljbffr