Texas A&M University
FBS Analyst II - Contract Specialist
Texas A&M University, College Station, Texas, United States, 77840
**Job Title**FBS Analyst II - Contract Specialist**Agency**Texas A&M University**Department**Department Of Contract Administration**Proposed Minimum Salary**Commensurate**Job Location**College Station, Texas**Job Type**Staff**Job Description****A Glimpse of the Job**The Finance & Business Services Analyst
II – Contract Specialist, under minimal supervision, is responsible for providing contracts support to Texas A&M University, Texas A&M University at Galveston, and Texas A&M University Health Science Center; managing the full lifecycle of contracts for academic, IT, services , and more as well as partnering with campus stakeholders to deliver timely, compliant agreements. **Essential Duties/Tasks** **Accounting / Business Support*** Identifies and resolves outstanding items and implements solutions/communicates actions* Assists with reporting functions* Provides oversight, reviews, and audits requisitions, purchase orders, and contracts**Office / Project Support*** Tracks internal projects, audits, business records, and records management* Oversees or leads a function or serves as a subject matter expert in one or more areas* Research policies, practices, and/or trouble transactions for solutions* Prepares and maintains standard operating procedures and internal resource documents**Contract Administration*** Ensure all agreements comply with Texas statutes, A&M System rules, institutional policies, federal requirements, and best practices for public, higher education contracting* Draft, review, and negotiate contracts, amendments, and change orders; redline terms and conditions to align with state requirements (e.g., sovereign immunity, venue, indemnification limitations, insurance)* Ensure data protection and regulatory clauses for education and research (FERPA, HIPAA/BAA, GLBA, cybersecurity and data-processing addenda for SaaS/IT)* Identify risks within contracts and effectively communicate those risks to stakeholders on campus* Coordinate contract reviews with other campus partners, such as the Division of Risk, Ethics, and Compliance, Technology Services, Office of General Counsel, and others* Maintain accurate records in the contract lifecycle management system; track key dates, deliverables, renewals, and closeouts; support audits and public information requests* Communicate contract status with interested parties* Train and advise campus stakeholders on contract policy, processes, and risk; promote consistent use of templates and standards**What you need to know****Salary:** $55,000**Special Instructions:** A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.**Required Education and Experience*** Bachelor’s degree in accounting, business, or finance, or equivalent combination of education and experience* Two years of related experience. Previous experience in reviewing, negotiating, and awarding contracts for public institutions of higher education within the state of Texas**Preferred Qualifications*** Previous experience in reviewing, negotiating, and awarding contracts for members of The Texas A&M University System**Knowledge, Skills, and Abilities*** Knowledge of word processing, spreadsheet, and database applications* Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP)* Strong verbal and written communication skills* Ability to work independently once given a project* Ability to apply rules and regulations in a complex environment* Ability to multitask and work cooperatively with others* Ability to communicate clearly and effectively to ensure understanding**Other Requirements and Factors*** This position is security sensitive* This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures* All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements**Instructions to Applicants:** *Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.*All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.Equal Opportunity/Veterans/Disability Employer.The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS.The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee.Each member institution provides equal opportunity and access to all students, employees and prospective employees. #J-18808-Ljbffr
II – Contract Specialist, under minimal supervision, is responsible for providing contracts support to Texas A&M University, Texas A&M University at Galveston, and Texas A&M University Health Science Center; managing the full lifecycle of contracts for academic, IT, services , and more as well as partnering with campus stakeholders to deliver timely, compliant agreements. **Essential Duties/Tasks** **Accounting / Business Support*** Identifies and resolves outstanding items and implements solutions/communicates actions* Assists with reporting functions* Provides oversight, reviews, and audits requisitions, purchase orders, and contracts**Office / Project Support*** Tracks internal projects, audits, business records, and records management* Oversees or leads a function or serves as a subject matter expert in one or more areas* Research policies, practices, and/or trouble transactions for solutions* Prepares and maintains standard operating procedures and internal resource documents**Contract Administration*** Ensure all agreements comply with Texas statutes, A&M System rules, institutional policies, federal requirements, and best practices for public, higher education contracting* Draft, review, and negotiate contracts, amendments, and change orders; redline terms and conditions to align with state requirements (e.g., sovereign immunity, venue, indemnification limitations, insurance)* Ensure data protection and regulatory clauses for education and research (FERPA, HIPAA/BAA, GLBA, cybersecurity and data-processing addenda for SaaS/IT)* Identify risks within contracts and effectively communicate those risks to stakeholders on campus* Coordinate contract reviews with other campus partners, such as the Division of Risk, Ethics, and Compliance, Technology Services, Office of General Counsel, and others* Maintain accurate records in the contract lifecycle management system; track key dates, deliverables, renewals, and closeouts; support audits and public information requests* Communicate contract status with interested parties* Train and advise campus stakeholders on contract policy, processes, and risk; promote consistent use of templates and standards**What you need to know****Salary:** $55,000**Special Instructions:** A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.**Required Education and Experience*** Bachelor’s degree in accounting, business, or finance, or equivalent combination of education and experience* Two years of related experience. Previous experience in reviewing, negotiating, and awarding contracts for public institutions of higher education within the state of Texas**Preferred Qualifications*** Previous experience in reviewing, negotiating, and awarding contracts for members of The Texas A&M University System**Knowledge, Skills, and Abilities*** Knowledge of word processing, spreadsheet, and database applications* Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP)* Strong verbal and written communication skills* Ability to work independently once given a project* Ability to apply rules and regulations in a complex environment* Ability to multitask and work cooperatively with others* Ability to communicate clearly and effectively to ensure understanding**Other Requirements and Factors*** This position is security sensitive* This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures* All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements**Instructions to Applicants:** *Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.*All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.Equal Opportunity/Veterans/Disability Employer.The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS.The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee.Each member institution provides equal opportunity and access to all students, employees and prospective employees. #J-18808-Ljbffr