Invited
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Office Manager/Bookkeeper (Centre)
role at
Invited
Invited is the largest owner and operator of private clubs nationwide, with 130+ country clubs, city clubs, and athletic clubs. Our clubs offer first‑class amenities, including championship golf courses, modern workspaces, handcrafted cuisine, resort‑style pools, state‑of‑the‑art racquet facilities, fitness centers, and more. Come be a part of this incredible and inclusive team at Invited.
Job Summary The Office Manager supports daily administrative operations of the club, supervises the Administrative Assistant, manages office supplies, and coordinates office activities to support the club’s management team. Key responsibilities include overseeing payroll processing, accounts payable and receivable, budget tracking, financial reporting, compliance with company policies, record maintenance, and member inquiries.
Day‑to‑Day Responsibilities
Perform daily accounting duties, including revenue reconciliation, cash deposit activities, and member billing.
Ensure accuracy and compliance with Invited’s accounting standards.
Handle vendor reconciliations and oversee the member billing dispute process.
Review membership applications for completeness and compliance with program/legal requirements.
Support payroll compliance, including commission calculations, employee file updates, and status changes.
Assist with monthly accounts payable closing accruals and provide support for weekly and monthly compliance reporting.
Support department heads with employee onboarding, I‑9 processing, and maintaining accurate employee records. Assist with general payroll and benefits‑related inquiries.
Gain proficiency in all general accounting functions through cross‑training within the Accounting department.
Report any operational issues or discrepancies to supervisors promptly to ensure smooth department functioning and compliance.
Additional Duties
Assist others as needed and take on additional tasks assigned by management.
Follow all company, club, and department policies, procedures, and instructions.
Maintain a high level of professionalism and a commitment to excellence in interactions with members, colleagues, and staff.
Follow safe working practices, ensuring compliance with safety guidelines and encouraging others to do the same.
Take the initiative in personal and professional growth and maintain any required certifications relevant to your role.
Address and resolve challenges using available resources, working with regional and corporate teams to support club operations.
Attend daily briefings and actively engage in required activities to stay informed and contribute to the team’s success.
Required Qualifications
High school diploma or equivalent.
A minimum of 2 years of accounting experience or equivalent.
Preferred Qualifications
Prior supervisory experience is preferred.
Proficient computer use with strong knowledge of spreadsheet software.
Strong communication and supervisory skills are essential.
Proven ability to handle highly confidential information with discretion.
Physical Requirements
Must be able to stand, walk, and perform physical activities for extended periods.
Ability to work in varying temperatures and environments, with potential exposure to dust, fumes, or gases.
Capable of climbing ladders, squatting, kneeling, reaching, grasping, twisting, bending, and folding/unfolding as required.
Able to lift, carry, push, and pull up to 10 lbs. occasionally.
Effective communication skills, including talking and hearing, with sufficient visual acuity.
Primary Tools/Equipment
Computer
Keyboard
Telephone
Copier
General office supplies
Work Schedule
Attendance requirements as outlined on the weekly schedule.
Additional hours required to meet position deadlines, including weekends and/or holidays.
Benefits
Medical, dental, and vision coverage
Life insurance
Short‑term and long‑term disability insurance
401(k) retirement savings plan
Generous paid time off and leave programs (time off as required by applicable law is also provided for part‑time team members)
Equal Employment Opportunity Invited is an Equal Employment Opportunity Employer. The job posting outlines the general requirements for this position and is not a comprehensive list of duties, responsibilities, or requirements. Additional duties not mentioned here may be assigned as needed to ensure the smooth operation of the Club.
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Office Manager/Bookkeeper (Centre)
role at
Invited
Invited is the largest owner and operator of private clubs nationwide, with 130+ country clubs, city clubs, and athletic clubs. Our clubs offer first‑class amenities, including championship golf courses, modern workspaces, handcrafted cuisine, resort‑style pools, state‑of‑the‑art racquet facilities, fitness centers, and more. Come be a part of this incredible and inclusive team at Invited.
Job Summary The Office Manager supports daily administrative operations of the club, supervises the Administrative Assistant, manages office supplies, and coordinates office activities to support the club’s management team. Key responsibilities include overseeing payroll processing, accounts payable and receivable, budget tracking, financial reporting, compliance with company policies, record maintenance, and member inquiries.
Day‑to‑Day Responsibilities
Perform daily accounting duties, including revenue reconciliation, cash deposit activities, and member billing.
Ensure accuracy and compliance with Invited’s accounting standards.
Handle vendor reconciliations and oversee the member billing dispute process.
Review membership applications for completeness and compliance with program/legal requirements.
Support payroll compliance, including commission calculations, employee file updates, and status changes.
Assist with monthly accounts payable closing accruals and provide support for weekly and monthly compliance reporting.
Support department heads with employee onboarding, I‑9 processing, and maintaining accurate employee records. Assist with general payroll and benefits‑related inquiries.
Gain proficiency in all general accounting functions through cross‑training within the Accounting department.
Report any operational issues or discrepancies to supervisors promptly to ensure smooth department functioning and compliance.
Additional Duties
Assist others as needed and take on additional tasks assigned by management.
Follow all company, club, and department policies, procedures, and instructions.
Maintain a high level of professionalism and a commitment to excellence in interactions with members, colleagues, and staff.
Follow safe working practices, ensuring compliance with safety guidelines and encouraging others to do the same.
Take the initiative in personal and professional growth and maintain any required certifications relevant to your role.
Address and resolve challenges using available resources, working with regional and corporate teams to support club operations.
Attend daily briefings and actively engage in required activities to stay informed and contribute to the team’s success.
Required Qualifications
High school diploma or equivalent.
A minimum of 2 years of accounting experience or equivalent.
Preferred Qualifications
Prior supervisory experience is preferred.
Proficient computer use with strong knowledge of spreadsheet software.
Strong communication and supervisory skills are essential.
Proven ability to handle highly confidential information with discretion.
Physical Requirements
Must be able to stand, walk, and perform physical activities for extended periods.
Ability to work in varying temperatures and environments, with potential exposure to dust, fumes, or gases.
Capable of climbing ladders, squatting, kneeling, reaching, grasping, twisting, bending, and folding/unfolding as required.
Able to lift, carry, push, and pull up to 10 lbs. occasionally.
Effective communication skills, including talking and hearing, with sufficient visual acuity.
Primary Tools/Equipment
Computer
Keyboard
Telephone
Copier
General office supplies
Work Schedule
Attendance requirements as outlined on the weekly schedule.
Additional hours required to meet position deadlines, including weekends and/or holidays.
Benefits
Medical, dental, and vision coverage
Life insurance
Short‑term and long‑term disability insurance
401(k) retirement savings plan
Generous paid time off and leave programs (time off as required by applicable law is also provided for part‑time team members)
Equal Employment Opportunity Invited is an Equal Employment Opportunity Employer. The job posting outlines the general requirements for this position and is not a comprehensive list of duties, responsibilities, or requirements. Additional duties not mentioned here may be assigned as needed to ensure the smooth operation of the Club.
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