Safe Horizon
Program Assistant - Domestic Violence Shelter, Willow
Safe Horizon, New York, New York, us, 10261
Program Assistant - Domestic Violence Shelter, Willow
Safe Horizon is looking for a Program Assistant to provide administrative support within our Domestic Violence Shelter program. The Program Assistant will work closely with shelter staff, residents, and partners to ensure smooth day‑to‑day operations.
Summary The Program Assistant is responsible for the administrative support and clerical tasks within the department or program. The role may involve overall site support or direct support for members of management.
Essential Job Functions
Greets visitors and acts as a receptionist for the department or site.
Answers and directs telephone calls, faxes, and mail directed to the department or site.
Monitors the dwelling vacancy, offline and maintenance bulletin board.
Posts vacancies to the Safe Horizon Hotline SORTS WEB computer system.
Oversees daily HRA attendance sheets and census reports; completes nightly call list and dwelling updates.
Orders, organizes, and distributes office supplies.
Accepts and distributes residents mail.
Coordinates set‑up and staffing of events including holiday, workshops, press, donor, and general meetings.
Utilizes and/or maintains a HRA SORTS WEB database.
Acts as liaison with other departments for purchasing supplies, processing paperwork, and obtaining necessary sign‑off on documents.
Schedules and coordinates both internal and external meetings.
Processes payment requests, monitors department spending and budgets.
Maintains resource materials, completes data entry and runs reports for mailing and letters.
Writes, proofreads, distributes and files correspondence, reports, memoranda and other documents.
Other program‑related clerical duties as necessary.
Knowledge and Skills: Required
Proficiency in Microsoft Excel, Outlook, and PowerPoint.
Excellent budgeting and spreadsheet skills.
Excellent writing, communication, and organizational skills.
Internet research.
Ability to work independently and contribute as an integral part of a team.
Flexibility and the ability to work with accuracy under pressure in a deadline‑driven multi‑task environment are crucial.
High school diploma/GED and three years of related experience or associate degree and one year of related experience.
Technology Statement Applicants may be responsible for providing the equipment and tools they need to work remotely as required, such as access to a computer, internet service, and phone service. Safe Horizon will discuss potential solutions with candidates and may assist where needed and agreed to in advance.
Compensation & Benefits
Hourly Wage: $23.08 - $25.38.
Full‑time Hours: 35 Hours per week.
Vacation Time, Paid Sick Time, Holidays, Medical, Dental, Vision, 403(b) Retirement Plan, Company Life Insurance, Medical/Dependent Care Flexible Spending Accounts, Tuition Assistance Program, Commuter Benefits Program, Gym Reimbursement, Parental Leave, Employee Learning Center.
Equal Opportunity Employer Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Safe Horizon is required to notify all applicants of their rights pursuant to federal employment laws.
Application & Additional Information AmeriCorps, Peace Corps and other national service alumni are encouraged to apply. Please follow this link to view complete EEO Law and complaint filing information: Know Your Rights: Workplace discrimination is illegal.
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Summary The Program Assistant is responsible for the administrative support and clerical tasks within the department or program. The role may involve overall site support or direct support for members of management.
Essential Job Functions
Greets visitors and acts as a receptionist for the department or site.
Answers and directs telephone calls, faxes, and mail directed to the department or site.
Monitors the dwelling vacancy, offline and maintenance bulletin board.
Posts vacancies to the Safe Horizon Hotline SORTS WEB computer system.
Oversees daily HRA attendance sheets and census reports; completes nightly call list and dwelling updates.
Orders, organizes, and distributes office supplies.
Accepts and distributes residents mail.
Coordinates set‑up and staffing of events including holiday, workshops, press, donor, and general meetings.
Utilizes and/or maintains a HRA SORTS WEB database.
Acts as liaison with other departments for purchasing supplies, processing paperwork, and obtaining necessary sign‑off on documents.
Schedules and coordinates both internal and external meetings.
Processes payment requests, monitors department spending and budgets.
Maintains resource materials, completes data entry and runs reports for mailing and letters.
Writes, proofreads, distributes and files correspondence, reports, memoranda and other documents.
Other program‑related clerical duties as necessary.
Knowledge and Skills: Required
Proficiency in Microsoft Excel, Outlook, and PowerPoint.
Excellent budgeting and spreadsheet skills.
Excellent writing, communication, and organizational skills.
Internet research.
Ability to work independently and contribute as an integral part of a team.
Flexibility and the ability to work with accuracy under pressure in a deadline‑driven multi‑task environment are crucial.
High school diploma/GED and three years of related experience or associate degree and one year of related experience.
Technology Statement Applicants may be responsible for providing the equipment and tools they need to work remotely as required, such as access to a computer, internet service, and phone service. Safe Horizon will discuss potential solutions with candidates and may assist where needed and agreed to in advance.
Compensation & Benefits
Hourly Wage: $23.08 - $25.38.
Full‑time Hours: 35 Hours per week.
Vacation Time, Paid Sick Time, Holidays, Medical, Dental, Vision, 403(b) Retirement Plan, Company Life Insurance, Medical/Dependent Care Flexible Spending Accounts, Tuition Assistance Program, Commuter Benefits Program, Gym Reimbursement, Parental Leave, Employee Learning Center.
Equal Opportunity Employer Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Safe Horizon is required to notify all applicants of their rights pursuant to federal employment laws.
Application & Additional Information AmeriCorps, Peace Corps and other national service alumni are encouraged to apply. Please follow this link to view complete EEO Law and complaint filing information: Know Your Rights: Workplace discrimination is illegal.
#J-18808-Ljbffr