Western Wyoming Community College
Textbook Management Specialist (Part Time Benefited)
Western Wyoming Community College, Rock Springs, Wyoming, United States, 82926
EXPECTATIONS AND NATURE OF THE POSITION:
Under direct supervision, the Textbook Management Specialist processes book adoptions, determines the number and mix of new, used and e-textbooks to be purchased and conducts end-of-semester buyback operations. The Textbook Management Specialist prepares wantlists and buyback lists, processes purchase orders for textbooks, reviews and adjusts the open-to-buy calculation, and places textbook orders. The Textbook Management Specialist provides customer service, processes return of damaged or incorrectly shipped books, resolves shortages and overages, prepares shelf tags, monitors expiring invoice returns, oversees the book return process and initiates faculty book adoptions each semester. Is in charge of setting up inclusive access each semester for participating courses and sections.
PRIMARY DUTIES AND RESPONSIBILITIES
Coordinates the processing of textbook and course material orders, sales, buyback and returns in WinPRISM, the computerized college bookstore management system, by:
Opening a new textbook term and request, editing and compiling textbook adoptions submitted by faculty each semester on-line, to departments and/or professors on campus and to distant education sites.
Entering course information based on adoptions and determining order decisions, shelf tags and printed course lists from this information.
Performing physical inventory of textbooks each term.
Making order decisions allocating inventory from previous terms, estimating buyback quantities, creating wholesale want lists, and creating purchase orders for publishers, used book dealers and distributors.
Work with publishers to get the accurate information needed to set up inclusive access in vitalsource connect software. Also, working closely with CTL and vitalsource with making sure everything is working smoothly for instructors and students.
Requesting rental quotes from other wholesalers, consulting with Bookstore Manager to determine textbook rentals, for each term.
Coordinating buyback by setting up buyback session, creating buyback lists, conducting buyback, and closing the buyback session.
Coordinating recycle book shipments after buyback is over.
Receiving, invoicing and posting invoices when textbook orders arrive from publishers, used book dealers and distributors in WinPRISM system. Initiates the payment of invoices in Colleague by creating a requisition.
Returning unsold titles to publishers and wholesalers by creating a credit request, sending merchandise and chargebacks to vendor, and resolving credit request once credit has been received from vendor.
Determining rental titles that will be kept for future semester and return unwanted to wholesalers.
Determine which courses will have the option of e-books or not.
Consults with publisher representatives and online sources for information on availability of titles, edition changes, deadlines, and publication/shipment complications; and informs faculty of any issues. Determines most effective means of obtaining textbooks, whether through publishers, distributors or used book dealers.
Advises and assists faculty and staff members on procedures relative to new and used textbooks, textbook bundles, custom editions, e-books, and digital delivery procurement (inclusive access).
Researches, orders, and receives trade book titles, including books for visiting authors, Western Readers, Speaking of the West and local/faculty authors. Maintains a public interest trade book section to include but not limited to western women, Wyoming plants and animals, Native American stories, cookbooks, children’s books and other western interest titles.
Participates in regional and national NACS (National Association of College Stores) sponsored education seminars. Attends WinPRISM System Management courses as needed.
Fulfill textbook orders for local dual and concurrent high schools.
Performs cash register checkout procedure and helps with daily deposits and troubleshoots problems that may arise with checkout procedure.
Assumes duties of the Bookstore Manager in his/her absence.
Additionally, this individual must understand the comprehensive role of the community college and cooperate and work harmoniously with college personnel and the public.
OTHER DUTIES AND RESPONSIBILITIES The listing of other duties and responsibilities is meant to be representative, not exhaustive.
Assists with annual Bookstore inventory as necessary.
Maintains an inventory of all assigned equipment and supplies, keeping proper records as necessary.
Safeguards institutional physical resources by caring properly for assets assigned to the workstation and by prohibiting unauthorized use.
Performs other duties as required.
Works over the standard 40 hr. work week during rush and buyback.
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Under direct supervision, the Textbook Management Specialist processes book adoptions, determines the number and mix of new, used and e-textbooks to be purchased and conducts end-of-semester buyback operations. The Textbook Management Specialist prepares wantlists and buyback lists, processes purchase orders for textbooks, reviews and adjusts the open-to-buy calculation, and places textbook orders. The Textbook Management Specialist provides customer service, processes return of damaged or incorrectly shipped books, resolves shortages and overages, prepares shelf tags, monitors expiring invoice returns, oversees the book return process and initiates faculty book adoptions each semester. Is in charge of setting up inclusive access each semester for participating courses and sections.
PRIMARY DUTIES AND RESPONSIBILITIES
Coordinates the processing of textbook and course material orders, sales, buyback and returns in WinPRISM, the computerized college bookstore management system, by:
Opening a new textbook term and request, editing and compiling textbook adoptions submitted by faculty each semester on-line, to departments and/or professors on campus and to distant education sites.
Entering course information based on adoptions and determining order decisions, shelf tags and printed course lists from this information.
Performing physical inventory of textbooks each term.
Making order decisions allocating inventory from previous terms, estimating buyback quantities, creating wholesale want lists, and creating purchase orders for publishers, used book dealers and distributors.
Work with publishers to get the accurate information needed to set up inclusive access in vitalsource connect software. Also, working closely with CTL and vitalsource with making sure everything is working smoothly for instructors and students.
Requesting rental quotes from other wholesalers, consulting with Bookstore Manager to determine textbook rentals, for each term.
Coordinating buyback by setting up buyback session, creating buyback lists, conducting buyback, and closing the buyback session.
Coordinating recycle book shipments after buyback is over.
Receiving, invoicing and posting invoices when textbook orders arrive from publishers, used book dealers and distributors in WinPRISM system. Initiates the payment of invoices in Colleague by creating a requisition.
Returning unsold titles to publishers and wholesalers by creating a credit request, sending merchandise and chargebacks to vendor, and resolving credit request once credit has been received from vendor.
Determining rental titles that will be kept for future semester and return unwanted to wholesalers.
Determine which courses will have the option of e-books or not.
Consults with publisher representatives and online sources for information on availability of titles, edition changes, deadlines, and publication/shipment complications; and informs faculty of any issues. Determines most effective means of obtaining textbooks, whether through publishers, distributors or used book dealers.
Advises and assists faculty and staff members on procedures relative to new and used textbooks, textbook bundles, custom editions, e-books, and digital delivery procurement (inclusive access).
Researches, orders, and receives trade book titles, including books for visiting authors, Western Readers, Speaking of the West and local/faculty authors. Maintains a public interest trade book section to include but not limited to western women, Wyoming plants and animals, Native American stories, cookbooks, children’s books and other western interest titles.
Participates in regional and national NACS (National Association of College Stores) sponsored education seminars. Attends WinPRISM System Management courses as needed.
Fulfill textbook orders for local dual and concurrent high schools.
Performs cash register checkout procedure and helps with daily deposits and troubleshoots problems that may arise with checkout procedure.
Assumes duties of the Bookstore Manager in his/her absence.
Additionally, this individual must understand the comprehensive role of the community college and cooperate and work harmoniously with college personnel and the public.
OTHER DUTIES AND RESPONSIBILITIES The listing of other duties and responsibilities is meant to be representative, not exhaustive.
Assists with annual Bookstore inventory as necessary.
Maintains an inventory of all assigned equipment and supplies, keeping proper records as necessary.
Safeguards institutional physical resources by caring properly for assets assigned to the workstation and by prohibiting unauthorized use.
Performs other duties as required.
Works over the standard 40 hr. work week during rush and buyback.
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