Pillsbury Winthrop Shaw Pittman LLP
Legal Practice Coordinator
Pillsbury Winthrop Shaw Pittman LLP, Houston, Texas, United States, 77246
Legal Practice Coordinator page is loaded## Legal Practice Coordinatorlocations:
Houstontime type:
Full timeposted on:
Posted Yesterdayjob requisition id:
R003135Houston, Texas## **Job Description****Primary Responsibilities*** Provide high-level legal secretarial and administrative support to partners and non-partner attorneys in the Corporate Transactional and Real Estate practice groups. Assignments may change based on business needs.* Manage the full lifecycle of client matters, including processing new client and matter requests, drafting engagement letters, coordinating conflict checks, and maintaining matter records.* Draft, revise, proofread, and format a wide range of legal and administrative documents, including correspondence, memoranda, emails, reports, and transactional materials.* Support real estate and corporate transactions, including assembling and managing closing binder and
tracking executed documents and signatures.* Maintain and manage electronic files and records using the firm’s document and records management systems, ensuring accuracy, organization, and compliance with firm standards.* Review incoming mail and correspondence and route appropriately to attorneys and the firm’s Calendaring/Docketing Department.* Enter attorney time in accordance with firm billing practices and coordinate with billing personnel to ensure timely review and processing of monthly invoices and client bills.* Prepare check requests and coordinate vendor payments as needed.* Assist with travel coordination and process expense reimbursement requests.* Provide backup support to other legal secretaries during planned and unplanned absences.* Exercise sound judgment, discretion, and professionalism while handling highly confidential and sensitive information.* Prioritize workload based on urgency, manage multiple assignments simultaneously, and work effectively in a fast-paced, team-oriented environment.* Demonstrate strong communication skills, poise, and professionalism in interactions with clients, attorneys, and firm staff.* Maintain a positive, proactive, flexible, and collaborative approach to work.* Work overtime as needed and assume additional responsibilities as assigned.## Qualifications* High school diploma required; Bachelor’s degree preferred.* Minimum of 5+ years of administrative support experience, preferably within a legal or professional services environment.* Clear, effective written and verbal communication skills.* Excellent organizational skills with the ability to multitask, prioritize, and meet deadlines in a fast-paced, high-pressure environment.* Strong interpersonal skills and the ability to work effectively with attorneys, clients, and staff at all levels.* Ability to work independently and collaboratively, demonstrating sound judgment and strong problem-solving skills.* Proficiency in computer applications, including Microsoft Office Suite and Adobe Acrobat.* Experience with electronic document management systems, time-entry, and calendaring programs; familiarity with NetDocs and Aderant preferred.Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.If you require an accommodation in order to apply for a position, please contact us at PillsburyWorkday@pillsburylaw.com.### Benefits - Transparency RuleThis
leads to the machine readable files that are made available in response to the federal Transparency in Coverage Rule and includes negotiated service rates and out-of-network allowed amounts between health plans and healthcare providers. The machine-readable files are formatted to allow researchers, regulators and application developers to more easily access and analyze data. #J-18808-Ljbffr
Houstontime type:
Full timeposted on:
Posted Yesterdayjob requisition id:
R003135Houston, Texas## **Job Description****Primary Responsibilities*** Provide high-level legal secretarial and administrative support to partners and non-partner attorneys in the Corporate Transactional and Real Estate practice groups. Assignments may change based on business needs.* Manage the full lifecycle of client matters, including processing new client and matter requests, drafting engagement letters, coordinating conflict checks, and maintaining matter records.* Draft, revise, proofread, and format a wide range of legal and administrative documents, including correspondence, memoranda, emails, reports, and transactional materials.* Support real estate and corporate transactions, including assembling and managing closing binder and
tracking executed documents and signatures.* Maintain and manage electronic files and records using the firm’s document and records management systems, ensuring accuracy, organization, and compliance with firm standards.* Review incoming mail and correspondence and route appropriately to attorneys and the firm’s Calendaring/Docketing Department.* Enter attorney time in accordance with firm billing practices and coordinate with billing personnel to ensure timely review and processing of monthly invoices and client bills.* Prepare check requests and coordinate vendor payments as needed.* Assist with travel coordination and process expense reimbursement requests.* Provide backup support to other legal secretaries during planned and unplanned absences.* Exercise sound judgment, discretion, and professionalism while handling highly confidential and sensitive information.* Prioritize workload based on urgency, manage multiple assignments simultaneously, and work effectively in a fast-paced, team-oriented environment.* Demonstrate strong communication skills, poise, and professionalism in interactions with clients, attorneys, and firm staff.* Maintain a positive, proactive, flexible, and collaborative approach to work.* Work overtime as needed and assume additional responsibilities as assigned.## Qualifications* High school diploma required; Bachelor’s degree preferred.* Minimum of 5+ years of administrative support experience, preferably within a legal or professional services environment.* Clear, effective written and verbal communication skills.* Excellent organizational skills with the ability to multitask, prioritize, and meet deadlines in a fast-paced, high-pressure environment.* Strong interpersonal skills and the ability to work effectively with attorneys, clients, and staff at all levels.* Ability to work independently and collaboratively, demonstrating sound judgment and strong problem-solving skills.* Proficiency in computer applications, including Microsoft Office Suite and Adobe Acrobat.* Experience with electronic document management systems, time-entry, and calendaring programs; familiarity with NetDocs and Aderant preferred.Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.If you require an accommodation in order to apply for a position, please contact us at PillsburyWorkday@pillsburylaw.com.### Benefits - Transparency RuleThis
leads to the machine readable files that are made available in response to the federal Transparency in Coverage Rule and includes negotiated service rates and out-of-network allowed amounts between health plans and healthcare providers. The machine-readable files are formatted to allow researchers, regulators and application developers to more easily access and analyze data. #J-18808-Ljbffr