Facility Services Analyst

* Source and secure competitive pricing and lead times for materials and services required for facility maintenance and engineering projects, leveraging multiple suppliers to ensure best value and delivery performance.* Execute purchase orders (POs) for non-stock materials and critical items, including emergency sourcing for unplanned equipment downtime outside normal operating hours.* Utilize procurement systems (e.g., Coupa, Nextgen) to maintain accurate data entry for materials, suppliers, and transactions; ensure compliance with corporate purchasing policies.* Prepare and distribute spend analysis and procurement reports to support budget tracking, cost control, and continuous improvement initiatives.* Manage Pro-Card transactions, reconcile receipts, and maintain documentation for audit compliance.* Maintain organized records of orders, receipts, and invoices for required retention periods; update daily tracking spreadsheets for visibility and invoicing accuracy.* Coordinate supplier contract administration, including new contract setup, funding adjustments, and updates to ownership and expiration details; maintain contract tracking tools.* Receive and reconcile supplier invoices, resolve discrepancies, and follow up on past-due items to ensure timely payment and accurate financial reporting.* Update CMMS work order status for jobs awaiting materials or services; monitor and expedite overdue deliveries to minimize operational impact.* Collaborate with shipping/receiving teams to locate incoming materials and manage returns or warranty claims with suppliers.* Partner with corporate purchasing, logistics, and technical support teams to resolve procurement issues and expedite urgent orders.* Support CMMS administration, including user access management, asset data entry, preventive maintenance menu updates, and asset lifecycle status changes.* Monitor supplier performance metrics and escalate delivery or quality issues to appropriate stakeholders; participate in supplier reviews and improvement initiatives.* Ensure compliance with corporate procurement policies, approved supplier lists, and audit requirements.* Drive continuous improvement in procurement processes, identifying opportunities for cost savings, lead-time reduction, and enhanced supplier collaboration.* Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.* Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.* Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.* Performance Management: Knowledge of successful performance management techniques; ability to apply organization's performance management system, practices, and tools to developing and improving individual, team, and organizational performance.* Planning and Organizing: Knowledge of the process of planning and arranging tasks and resources; ability to plan and organize both time and resources to get things completed while structuring and maintaining work in a systematic and highly methodical way.* Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.* Service Excellence: Knowledge of customer service concepts and techniques; ability to meet or exceed customer needs and expectations and provide excellent service in a direct or indirect manner.* Strong knowledge of procurement systems (Coupa, Nextgen, or similar).* Proficiency in Microsoft Office Suite and database management.* Ability to manage multiple priorities in a fast-paced environment.* Experience with CMMS systems preferred.* Familiarity with supplier management, contract administration, and procurement compliance standards.* Knowledge of maintenance operations and materials management is a plus.* This position posting will close on 01/21/2026 at 11:59 p.m.* The location for this position is East Peoria, IL (Building KK) and requires the employee to work a 5-day-a-week schedule onsite.* Relocation assistance is **NOT** available for this position.* Sponsorship is **NOT** available.* This position may require less than 10% travel* Medical, dental, and vision benefits\** Paid time off plan (Vacation, Holidays, Volunteer, etc.)\** 401(k) savings plans\** Health Savings Account (HSA)\** Flexible Spending Accounts (FSAs)\** Health Lifestyle Programs\** Employee Assistance Program\** Voluntary Benefits and Employee Discounts\** Career Development\** Incentive bonus\** Disability benefits* Life Insurance* Parental leave* Adoption benefits* Tuition Reimbursement #J-18808-Ljbffr