Universal Community Health Center
Human Resources Coordinator
Universal Community Health Center, Los Angeles, California, United States, 90079
Human Resources Coordinator
Under the direct supervision of the HR Manager, the Human Resources Coordinator will perform administrative duties primarily to support employee onboarding, annual monitoring of employee licenses and certificates. Seeking an HR Coordinator who is kind, a team player, flexible and able to multitask. Must be willing to adjust to the company's way of doing things and be open to direction and feedback.
Primary Responsibilities
Communicate with management regarding updates in the employee life cycle stages including recruiting, interviewing, onboarding, development, retention, and separation.
Ensure new employees receive equipment (e.g., business cards, badges, scrubs, etc.) and track pending items.
Follow up with applicants and staff to ensure onboarding activities or annual requirements are completed.
Identify and recommend process improvements such as training, customization, reporting, automation and enhancements to maximize value and efficiency of the HRIS system (Paylocity).
Collaborate with other analysts and accounting staff to plan, modify, and customize the payments system and to test new applications and features.
Prepare training materials, guides, and documentation for staff.
Provide status reports and coordinate with the Paylocity implementation team on overall status assessment.
Prepare and process biweekly payroll for approximately 100 employees.
Administer and evaluate timesheets, help managers resolve timesheet discrepancies.
Work with the Benefits team to communicate about employee additions and terminations to process health insurance benefits and/or C‑OBRA.
Assist the Benefits team before, during, and after health insurance open enrollment and update employee profiles in Paylocity for deduction adjustments.
Update the Payroll/Holiday Calendar on a yearly basis.
Process year‑end reports, including W‑2s & 1095s.
Assist in gathering documents for financial and payroll audits.
Receive and distribute office mail accordingly and through sites as needed.
Process paperwork for new hires, transfers, job‑classification changes, salary increases, and other related employment matters.
Edit/enter employee data into systems such as Compliatric, Everbridge (or other notification systems), and Paylocity.
Help organize/coordinate the annual “Compliance Day” event.
Assist with the annual performance review as needed.
File all personnel documents within designated files.
Answer general HR inquiries from employees.
Enter data into the HRIS system (Paylocity/Paychecks – create dual system entries).
Ensure adequate and consistent procedures for new‑hire application tracking.
Determine information needs and develop reporting formats.
Lead the monthly (at a minimum) Staffing Meeting to provide updates to management.
Other duties as assigned by the CEO, CMO, COO.
Perform other related duties as assigned or requested.
Job Qualifications
Minimum education: High‑school diploma and/or bachelor’s degree preferred.
Minimum field of expertise: Some HR experience preferred.
Proficiency in MS Excel/Google Sheets or other data‑management software.
Experience with Paylocity (HRIS) or other HR/payroll systems.
Competencies & Skills
Work independently with limited supervision and as part of a team.
Maintain the highly confidential nature of HR information.
Work in a fast‑paced environment and complete multiple tasks simultaneously.
Effectively communicate with all levels of the organization to encourage cohesiveness.
Demonstrate resourcefulness and troubleshooting/problem‑solving abilities.
Outstanding organizational skills and attention to detail.
Proficiency in Microsoft, Google Suite, or similar software.
Excellent written and verbal communication skills.
Type 60 words per minute.
Be approachable by staff.
Strong oral communication – speaks clearly and persuasively; listens and clarifies; responds informatively.
Strong written communication – writes clearly, edits work, varies style, presents data effectively.
Planning/organizing – prioritizes, plans work activities, manages resources, sets goals and objectives.
Professionalism – polite, tactful, composed under pressure, respectful, responsible, follows through on commitments.
Quality – demonstrates accuracy, applies feedback, monitors own work.
Adaptability – adapts to changes, manages competing demands, changes approach as needed.
Physical Requirements
Occasional light lifting up to 25 pounds, bending, stooping, squatting, walking; must sit or stand for extended periods.
Flexibility to work in multiple locations throughout the week.
Reasonable accommodations can be made for disabilities.
Travel to all UCHC facilities may be required.
Finger dexterity and hand coordination necessary.
Vision abilities: close vision, distance vision, ability to adjust or focus.
Work Environment
Exposure to adverse conditions, extreme heat, cold, wet or humid conditions, moving mechanical parts, high or precarious places.
Exposure to fumes, airborne particles, chemicals, outside weather conditions, electrical shock.
Exposure to explosives, radiation, vibration.
Protective clothing or equipment required: gloves, helmets, steel‑toed boots, protective eyewear.
Noise level usually high.
Salary:
$23-$25/hr
Seniority level: Not Applicable | Employment type: Full‑time | Job function: Human Resources | Industries: Medical Practices
Referrals increase your chances of interviewing at Universal Community Health Center by 2x.
#J-18808-Ljbffr
Primary Responsibilities
Communicate with management regarding updates in the employee life cycle stages including recruiting, interviewing, onboarding, development, retention, and separation.
Ensure new employees receive equipment (e.g., business cards, badges, scrubs, etc.) and track pending items.
Follow up with applicants and staff to ensure onboarding activities or annual requirements are completed.
Identify and recommend process improvements such as training, customization, reporting, automation and enhancements to maximize value and efficiency of the HRIS system (Paylocity).
Collaborate with other analysts and accounting staff to plan, modify, and customize the payments system and to test new applications and features.
Prepare training materials, guides, and documentation for staff.
Provide status reports and coordinate with the Paylocity implementation team on overall status assessment.
Prepare and process biweekly payroll for approximately 100 employees.
Administer and evaluate timesheets, help managers resolve timesheet discrepancies.
Work with the Benefits team to communicate about employee additions and terminations to process health insurance benefits and/or C‑OBRA.
Assist the Benefits team before, during, and after health insurance open enrollment and update employee profiles in Paylocity for deduction adjustments.
Update the Payroll/Holiday Calendar on a yearly basis.
Process year‑end reports, including W‑2s & 1095s.
Assist in gathering documents for financial and payroll audits.
Receive and distribute office mail accordingly and through sites as needed.
Process paperwork for new hires, transfers, job‑classification changes, salary increases, and other related employment matters.
Edit/enter employee data into systems such as Compliatric, Everbridge (or other notification systems), and Paylocity.
Help organize/coordinate the annual “Compliance Day” event.
Assist with the annual performance review as needed.
File all personnel documents within designated files.
Answer general HR inquiries from employees.
Enter data into the HRIS system (Paylocity/Paychecks – create dual system entries).
Ensure adequate and consistent procedures for new‑hire application tracking.
Determine information needs and develop reporting formats.
Lead the monthly (at a minimum) Staffing Meeting to provide updates to management.
Other duties as assigned by the CEO, CMO, COO.
Perform other related duties as assigned or requested.
Job Qualifications
Minimum education: High‑school diploma and/or bachelor’s degree preferred.
Minimum field of expertise: Some HR experience preferred.
Proficiency in MS Excel/Google Sheets or other data‑management software.
Experience with Paylocity (HRIS) or other HR/payroll systems.
Competencies & Skills
Work independently with limited supervision and as part of a team.
Maintain the highly confidential nature of HR information.
Work in a fast‑paced environment and complete multiple tasks simultaneously.
Effectively communicate with all levels of the organization to encourage cohesiveness.
Demonstrate resourcefulness and troubleshooting/problem‑solving abilities.
Outstanding organizational skills and attention to detail.
Proficiency in Microsoft, Google Suite, or similar software.
Excellent written and verbal communication skills.
Type 60 words per minute.
Be approachable by staff.
Strong oral communication – speaks clearly and persuasively; listens and clarifies; responds informatively.
Strong written communication – writes clearly, edits work, varies style, presents data effectively.
Planning/organizing – prioritizes, plans work activities, manages resources, sets goals and objectives.
Professionalism – polite, tactful, composed under pressure, respectful, responsible, follows through on commitments.
Quality – demonstrates accuracy, applies feedback, monitors own work.
Adaptability – adapts to changes, manages competing demands, changes approach as needed.
Physical Requirements
Occasional light lifting up to 25 pounds, bending, stooping, squatting, walking; must sit or stand for extended periods.
Flexibility to work in multiple locations throughout the week.
Reasonable accommodations can be made for disabilities.
Travel to all UCHC facilities may be required.
Finger dexterity and hand coordination necessary.
Vision abilities: close vision, distance vision, ability to adjust or focus.
Work Environment
Exposure to adverse conditions, extreme heat, cold, wet or humid conditions, moving mechanical parts, high or precarious places.
Exposure to fumes, airborne particles, chemicals, outside weather conditions, electrical shock.
Exposure to explosives, radiation, vibration.
Protective clothing or equipment required: gloves, helmets, steel‑toed boots, protective eyewear.
Noise level usually high.
Salary:
$23-$25/hr
Seniority level: Not Applicable | Employment type: Full‑time | Job function: Human Resources | Industries: Medical Practices
Referrals increase your chances of interviewing at Universal Community Health Center by 2x.
#J-18808-Ljbffr