University of Texas
**Job Posting Title:**Senior Departmental Buyer**----****Hiring Department:**Department of Computer Science**----****Position Open To:**All Applicants**----****Weekly Scheduled Hours:**40**----****FLSA Status:**Exempt**----****Earliest Start Date:**Immediately**----****Position Duration:**Expected to Continue**----****Location:**UT MAIN CAMPUS**----****Job Details:**## General NotesThis position is with the university’s Department of Computer Science (UTCS), which boasts a top ten ranking from US News and more than 6,500 students across all programs. This places UT among the most significant intellectual hubs for computer science research and education anywhere in the world. UTCS has a close relationship with Austin’s thriving tech culture and works at the forefront of fields such as artificial intelligence, robotics, quantum computing, and cybersecurity. UTCS is seeking a Senior Departmental Buyer who can carry out purchasing and provide excellent customer service for the department to support and facilitate our education and research mission.## Responsibilities* Perform purchasing for the UTCS department as part of the purchasing team. Respond to requests, assist with requestor and vendor questions, and carry out purchases in collaboration with accounting and purchasing staff. Create and process purchase orders, UT Market orders, and purchases with departmental procurement card. Support department Procard holders. Reconcile and prepare monthly Procard payments. Maintain accurate and up to date records and documentation. Order, maintain, and track departmental office supplies, including copier and printer supplies. Provide timely updates to requestors and vendors. This position will focus on food purchase orders, Procard purchasing, and purchases from other UT departments, and will assist with and act as a backup for other purchase types not specified above.* Facilitate the onboarding of new vendors. Prepare and submit required Purchasing forms. Serve as liaison between the department, University Purchasing Office, and vendors to fulfill procurement needs. Communicate effectively and quickly to solve problems, resolve issues, and facilitate purchase completion. Work with Accounting team to ensure accuracy of accounts and charges.* Create and maintain guidelines/SOPs, FAQs, forms, and other materials for the department related to purchasing, agreements, and receiving. Ensure adherence to federal, state, and university policies and procedures. Inform and train students, faculty, and staff on purchasing procedures and requirements.* Act as a backup and provide additional support for Receiving, including backup supervision to student employees. Contribute to the effective functioning of the Finance and Administration team and the department and to a positive workplace climate.* Other related functions as assigned.## Required Qualifications* Bachelor's degree and three years of relevant experience.* Proven attention to accuracy and details.* Excellent verbal and written interpersonal and communication skills as well as demonstrated ability to interact effectively with vendors, faculty, staff, and students.* Demonstrated ability to solve problems, provide excellent customer service in a professional manner, and follow through.* Excellent organizational skills with a proven ability to prioritize and handle concurrent projects, coordinate activities, meet deadlines, deal effectively with interruptions and be flexible in a busy office.* Ability to work independently as well as participate as a team member.* *Relevant education and experience may be substituted as appropriate.*## Preferred Qualifications* Experience working in a higher education.* Experience with UT Austin financial systems (DEFINE, FRMS, and Point Plus).* Familiar with UT purchasing and accounting policies and procedures and/or State of Texas procurement laws.* Experience problem solving and taking initiative on issues to ensure a successful outcome.* Experience managing a procurement or commercial card.* Experience creating and maintaining documentation and training materials.## Salary Range$65,000+ depending on qualifications## Working ConditionsWork in a typical office environment## Required Materials* Resume/CV* 3 work references with their contact information; at least one reference should be from a supervisor* Letter of interest**Important** **for applicants who are NOT current university employees or contingent workers:** You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.
Once your job application has been submitted, you cannot make changes.**Important for Current university employees and contingent workers:** As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----**Employment Eligibility:**Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----**Retirement Plan Eligibility:**The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----**Background Checks:**A criminal history background check will be required for finalist(s) under consideration for this position.----**Equal Opportunity Employer:**The University of Texas at Austin, as an , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----**Pay Transparency:**The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.----**Employment Eligibility Verification:**If hired, you will be required to complete the federal Employment Eligibility #J-18808-Ljbffr
Once your job application has been submitted, you cannot make changes.**Important for Current university employees and contingent workers:** As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----**Employment Eligibility:**Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----**Retirement Plan Eligibility:**The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----**Background Checks:**A criminal history background check will be required for finalist(s) under consideration for this position.----**Equal Opportunity Employer:**The University of Texas at Austin, as an , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----**Pay Transparency:**The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.----**Employment Eligibility Verification:**If hired, you will be required to complete the federal Employment Eligibility #J-18808-Ljbffr