Adolescent Wellness Academy
Clinic Manager
Adolescent Wellness Academy (AWA) Full-Time | On-Site
Adolescent Wellness Academy is seeking a
Clinic Manager
to support daily operations and partner closely with the Clinic Director to ensure the clinic runs smoothly, safely, and efficiently. This role is responsible for administrative operations, scheduling, staff support, records management, and compliance coordination in a fast-paced adolescent treatment environment.
Key Responsibilities Clinic Operations & Administration
Manage front office operations, phones, visitor flow, and daily clinic needs
Order and maintain supplies, food, UA kits, and materials
Coordinate facility needs, maintenance, IT support, and cleaning services
Assist with budget tracking and operational reporting
Clinical Scheduling & Coordination
Manage daily schedules in KIPU (intakes, IPEs, psych NP sessions, groups)
Coordinate with facilitators, providers, and admissions
Send reminders for parent groups and required appointments
Provide Wellness Coordinator coverage when needed
Records, Census & Reporting
Maintain daily sign-in/out sheets and attendance tracking
Send daily census and attendance reports
Upload records and provider notes into KIPU
Manage surveys, assessments, and data in R2D2
Local HR & Team Support
Track PTO and approve hourly time entries
Review and approve group facilitator invoices
Support recruiting coordination and screening interviews
Lead site-level onboarding for new hires
Ensure completion of annual trainings
Support team events, celebrations, and internal communication
Safety & Compliance
Maintain incident reports and documentation
Conduct monthly Environment of Care (EOC) checks
Coordinate fire drills and emergency preparedness activities
Support regulatory readiness and audits
Qualifications
2+ years of administrative or operations experience (healthcare/behavioral health preferred)
Strong organization, communication, and multitasking skills
High level of professionalism and reliability
Eligible for DCF & AHCA Level 2 background screening
High school diploma or GED required (degree a plus)
Why This Role Matters The Clinic Manager is the operational backbone of the program. This role ensures structure, consistency, and support so clinical teams can focus on delivering excellent care and clients experience a safe, organized, and supportive environment.
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Adolescent Wellness Academy (AWA) Full-Time | On-Site
Adolescent Wellness Academy is seeking a
Clinic Manager
to support daily operations and partner closely with the Clinic Director to ensure the clinic runs smoothly, safely, and efficiently. This role is responsible for administrative operations, scheduling, staff support, records management, and compliance coordination in a fast-paced adolescent treatment environment.
Key Responsibilities Clinic Operations & Administration
Manage front office operations, phones, visitor flow, and daily clinic needs
Order and maintain supplies, food, UA kits, and materials
Coordinate facility needs, maintenance, IT support, and cleaning services
Assist with budget tracking and operational reporting
Clinical Scheduling & Coordination
Manage daily schedules in KIPU (intakes, IPEs, psych NP sessions, groups)
Coordinate with facilitators, providers, and admissions
Send reminders for parent groups and required appointments
Provide Wellness Coordinator coverage when needed
Records, Census & Reporting
Maintain daily sign-in/out sheets and attendance tracking
Send daily census and attendance reports
Upload records and provider notes into KIPU
Manage surveys, assessments, and data in R2D2
Local HR & Team Support
Track PTO and approve hourly time entries
Review and approve group facilitator invoices
Support recruiting coordination and screening interviews
Lead site-level onboarding for new hires
Ensure completion of annual trainings
Support team events, celebrations, and internal communication
Safety & Compliance
Maintain incident reports and documentation
Conduct monthly Environment of Care (EOC) checks
Coordinate fire drills and emergency preparedness activities
Support regulatory readiness and audits
Qualifications
2+ years of administrative or operations experience (healthcare/behavioral health preferred)
Strong organization, communication, and multitasking skills
High level of professionalism and reliability
Eligible for DCF & AHCA Level 2 background screening
High school diploma or GED required (degree a plus)
Why This Role Matters The Clinic Manager is the operational backbone of the program. This role ensures structure, consistency, and support so clinical teams can focus on delivering excellent care and clients experience a safe, organized, and supportive environment.
#J-18808-Ljbffr