Archdiocese of San Antonio
Overview
Bookkeeper - Full Time at Archdiocese of San Antonio Job description and application details are provided below. This role supports the parish by managing bookkeeping, accounting, and HR-related functions. Employment details
Employment Status:
Full-Time FLSA Status:
Non-Exempt (Hourly) Schedule:
Monday – Friday 8 am – 5 pm with 1-hour unpaid lunch (some evenings and weekends may be required) Reports to:
Pastor Benefits:
Paid Holidays/Holy Days; 403b Retirement; 401 (a) Pension Plan; Medical, Dental, Vision, Life; Short-term/Long-term Disability; Employee Assistance Program Responsibilities
Provides bookkeeping and payroll support for the parish. Writes checks and maintains parish checking account; reconciles account with bank statements and submits documentation for reimbursement. Maintains accounts payable/receivable, payroll, deposit and financial records. Posts deposits of contributions, donations, and other receipts in the accounting system. Prepares change boxes for special activities and accounts for monies. Maintains accounting records; posts receipts and expenditures to proper accounts and prepares a variety of financial reports. Maintains and reconciles other fund accounts as assigned; reconciles budget printouts from the Archdiocese Business Office and all parish financial data. Responds to inquiries concerning account matters; meets with auditors and Business Office Department as necessary to provide records, information, and explanations. Prepares financial budget and reports for pastor approval and prepares status reports for staff. Monitors budget to actual performance and ensures tax reports (941, W-2s, 1099s) are filed in a timely manner. Coordinates all financial reports and letters with the Pastor. Oversees electronic giving records and deposits (credit card, online, ACH, etc.). Performs monthly accounting tasks such as general ledger entries and month/quarter/year close adjustments. Assists in facility rentals and takes payments as needed. Attends Finance Council Meetings and prepares reconciliation of monthly financial reports. Works with Finance Council to develop and administer policies concerning the use of parish properties and facilities. Reviews and approves contracts and service agreements as necessary. Human Resources duties
Prepares, reviews, and submits bi-weekly and monthly payroll in a timely and accurate manner. Provides appropriate time report registers for Pastor review and approval. Ensures employee records are current and accurate in HRIS. Coordinates with Human Resources on deployment and implementation of HR policies and changes. Reconciles employee benefits with monthly invoices and ensures timely processing. Other requirements
Performs a variety of office duties (typing, filing, answering the telephone, assisting visitors, etc.). Establishes and maintains effective working relationships. Exceptional communication and collaboration skills. Strong organizational and time management skills. Ability to work in a fast-paced environment. Maintains confidentiality and upholds the philosophy and mission of the parish. Adherence to the Code of Conduct and Faith and Moral Policy is mandatory. Minimum qualifications
High school diploma or equivalent required. Associate or bachelor’s degree in accounting or related field preferred; coursework in business, math, accounting, bookkeeping and recordkeeping. Successful bookkeeping or accounting experience, typically a minimum of two years, preferred. This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions. The Archdiocese of San Antonio is an Equal Opportunity Employer.
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Bookkeeper - Full Time at Archdiocese of San Antonio Job description and application details are provided below. This role supports the parish by managing bookkeeping, accounting, and HR-related functions. Employment details
Employment Status:
Full-Time FLSA Status:
Non-Exempt (Hourly) Schedule:
Monday – Friday 8 am – 5 pm with 1-hour unpaid lunch (some evenings and weekends may be required) Reports to:
Pastor Benefits:
Paid Holidays/Holy Days; 403b Retirement; 401 (a) Pension Plan; Medical, Dental, Vision, Life; Short-term/Long-term Disability; Employee Assistance Program Responsibilities
Provides bookkeeping and payroll support for the parish. Writes checks and maintains parish checking account; reconciles account with bank statements and submits documentation for reimbursement. Maintains accounts payable/receivable, payroll, deposit and financial records. Posts deposits of contributions, donations, and other receipts in the accounting system. Prepares change boxes for special activities and accounts for monies. Maintains accounting records; posts receipts and expenditures to proper accounts and prepares a variety of financial reports. Maintains and reconciles other fund accounts as assigned; reconciles budget printouts from the Archdiocese Business Office and all parish financial data. Responds to inquiries concerning account matters; meets with auditors and Business Office Department as necessary to provide records, information, and explanations. Prepares financial budget and reports for pastor approval and prepares status reports for staff. Monitors budget to actual performance and ensures tax reports (941, W-2s, 1099s) are filed in a timely manner. Coordinates all financial reports and letters with the Pastor. Oversees electronic giving records and deposits (credit card, online, ACH, etc.). Performs monthly accounting tasks such as general ledger entries and month/quarter/year close adjustments. Assists in facility rentals and takes payments as needed. Attends Finance Council Meetings and prepares reconciliation of monthly financial reports. Works with Finance Council to develop and administer policies concerning the use of parish properties and facilities. Reviews and approves contracts and service agreements as necessary. Human Resources duties
Prepares, reviews, and submits bi-weekly and monthly payroll in a timely and accurate manner. Provides appropriate time report registers for Pastor review and approval. Ensures employee records are current and accurate in HRIS. Coordinates with Human Resources on deployment and implementation of HR policies and changes. Reconciles employee benefits with monthly invoices and ensures timely processing. Other requirements
Performs a variety of office duties (typing, filing, answering the telephone, assisting visitors, etc.). Establishes and maintains effective working relationships. Exceptional communication and collaboration skills. Strong organizational and time management skills. Ability to work in a fast-paced environment. Maintains confidentiality and upholds the philosophy and mission of the parish. Adherence to the Code of Conduct and Faith and Moral Policy is mandatory. Minimum qualifications
High school diploma or equivalent required. Associate or bachelor’s degree in accounting or related field preferred; coursework in business, math, accounting, bookkeeping and recordkeeping. Successful bookkeeping or accounting experience, typically a minimum of two years, preferred. This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions. The Archdiocese of San Antonio is an Equal Opportunity Employer.
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