Michigan State University College of Engineering
Academic Program Coordinator
Michigan State University College of Engineering, East Lansing, Michigan, United States, 48823
1 day ago – Be among the first 25 applicants.
Location:
East Lansing, MI
Graduate Program Coordination (30%)
Provide administrative, logistical, and academic‑process support to the CMSE Graduate Director, including coordinating program activities, preparing reports, managing student records, and facilitating communication with students and faculty.
Coordinate the general office operations of the CMSE graduate program, including maintaining department files related to the graduate program.
Coordinate and disseminate reports and records related to the CMSE Graduate Program.
Coordinate and attend meetings with faculty, graduate students, Deans, and the Graduate School.
Provide guidance for current graduate students regarding required paperwork.
Coordinate graduate student orientation and recruitment weekend programs.
Coordinate the CMSE Certificate program.
Graduate Program Clerical Support (65%)
Maintain graduate student program files and records, spreadsheets, and the CMSE database.
Handle graduate student degree audits and degree conferrals.
Process CMSE Certificates (applications, approvals, course verifications, and conferrals).
Process CMSE Dual Major requests (applications, approvals, and conferrals).
Assist with graduate course room scheduling, maintenance, and conflict resolution.
Process graduate student grade changes, overrides, enrollments, and transfer credits.
Provide guidance regarding University, Department, and Graduate School policies.
Communicate with graduate student alumni.
Process, monitor, and submit admissions reports to Graduate Directors.
Maintain the department graduate program handbook.
Assist graduate students regarding conference attendance, travel processing, and reimbursements.
Use Microsoft Office Suite, Slate, Campus Solutions, GradInfo, StuInfo, and RO forms to complete program support tasks.
Prepare materials and assist with CMSE graduate student admissions, acceptance, and recruitment packages.
Process Graduate Assistantships, Fellowships, Hires (including summer hourly), I9s, Cost Redistributions, Pay Changes, and Terminations.
Clerical Support/Other Duties (5%)
Assist in maintaining various department meeting space calendars and room scheduling.
Work with domestic and international graduate students and potential graduates.
Perform other duties as required or assigned, reasonably within the scope of the duties in this job classification.
Minimum Requirements Knowledge equivalent to that which normally would be acquired through the first two or three years of college, e.g., an Associate’s degree in business, education, higher education, psychology, business, or a related field that corresponds to the area of employment; one to three years of related and progressively more responsible or expansive work experience in university/college/academic admissions or a related administrative position; or an equivalent combination of education and experience.
Desired Qualifications
2+ years’ experience supporting a Graduate Student Program; bachelor’s degree in business, education, higher education, psychology, or a related field.
Knowledge of university academic policies, Graduate School requirements, registrar procedures, and college‑level guidelines related to graduate education, degree progress, and academic records.
Knowledge of graduate admissions processes, academic systems, and compliance requirements, including confidentiality standards (FERPA) and international student considerations.
Ability to accurately create, maintain, and audit graduate program files, student records, admissions data, and degree documentation, ensuring consistency, accuracy, and compliance.
Skilled in planning, organizing, and managing multiple deadlines, especially across admissions cycles, degree audits, assistantship processing, and recruitment events.
Ability to exercise independent judgment when interpreting academic policies, responding to student and faculty inquiries, and reviewing requirements with guidance from the Graduate Director or Administrative Business Manager.
Strong critical thinking, problem‑solving, and fact‑finding skills to resolve issues related to student records, eligibility, scheduling, and academic progression.
Ability to communicate clearly, tactfully, and professionally—both orally and in writing—when interacting with faculty, staff, graduate students, prospective students, and campus partners.
Ability to coordinate and support graduate program events, including orientation, recruitment events, meetings, and student activities.
Ability to build and maintain collaborative relationships with faculty, program directors, departmental staff, unit business manager, and units across the Colleges of Natural Science and Engineering.
Ability to prioritize tasks and work proactively as a self‑starter with minimal supervision, anticipating program needs and maintaining smooth academic operations throughout the graduate student lifecycle.
Equal Employment Opportunity Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, or protected veteran status.
Application Materials
Cover letter
Resume
Names and contact information for three professional references
Work Hours STANDARD 8–5 PM; this position has the flexibility for remote work one day per week, mutually agreed upon with supervisor and based on departmental needs.
Bidding eligibility ends January 13, 2026 at 11:55 PM.
#J-18808-Ljbffr
Location:
East Lansing, MI
Graduate Program Coordination (30%)
Provide administrative, logistical, and academic‑process support to the CMSE Graduate Director, including coordinating program activities, preparing reports, managing student records, and facilitating communication with students and faculty.
Coordinate the general office operations of the CMSE graduate program, including maintaining department files related to the graduate program.
Coordinate and disseminate reports and records related to the CMSE Graduate Program.
Coordinate and attend meetings with faculty, graduate students, Deans, and the Graduate School.
Provide guidance for current graduate students regarding required paperwork.
Coordinate graduate student orientation and recruitment weekend programs.
Coordinate the CMSE Certificate program.
Graduate Program Clerical Support (65%)
Maintain graduate student program files and records, spreadsheets, and the CMSE database.
Handle graduate student degree audits and degree conferrals.
Process CMSE Certificates (applications, approvals, course verifications, and conferrals).
Process CMSE Dual Major requests (applications, approvals, and conferrals).
Assist with graduate course room scheduling, maintenance, and conflict resolution.
Process graduate student grade changes, overrides, enrollments, and transfer credits.
Provide guidance regarding University, Department, and Graduate School policies.
Communicate with graduate student alumni.
Process, monitor, and submit admissions reports to Graduate Directors.
Maintain the department graduate program handbook.
Assist graduate students regarding conference attendance, travel processing, and reimbursements.
Use Microsoft Office Suite, Slate, Campus Solutions, GradInfo, StuInfo, and RO forms to complete program support tasks.
Prepare materials and assist with CMSE graduate student admissions, acceptance, and recruitment packages.
Process Graduate Assistantships, Fellowships, Hires (including summer hourly), I9s, Cost Redistributions, Pay Changes, and Terminations.
Clerical Support/Other Duties (5%)
Assist in maintaining various department meeting space calendars and room scheduling.
Work with domestic and international graduate students and potential graduates.
Perform other duties as required or assigned, reasonably within the scope of the duties in this job classification.
Minimum Requirements Knowledge equivalent to that which normally would be acquired through the first two or three years of college, e.g., an Associate’s degree in business, education, higher education, psychology, business, or a related field that corresponds to the area of employment; one to three years of related and progressively more responsible or expansive work experience in university/college/academic admissions or a related administrative position; or an equivalent combination of education and experience.
Desired Qualifications
2+ years’ experience supporting a Graduate Student Program; bachelor’s degree in business, education, higher education, psychology, or a related field.
Knowledge of university academic policies, Graduate School requirements, registrar procedures, and college‑level guidelines related to graduate education, degree progress, and academic records.
Knowledge of graduate admissions processes, academic systems, and compliance requirements, including confidentiality standards (FERPA) and international student considerations.
Ability to accurately create, maintain, and audit graduate program files, student records, admissions data, and degree documentation, ensuring consistency, accuracy, and compliance.
Skilled in planning, organizing, and managing multiple deadlines, especially across admissions cycles, degree audits, assistantship processing, and recruitment events.
Ability to exercise independent judgment when interpreting academic policies, responding to student and faculty inquiries, and reviewing requirements with guidance from the Graduate Director or Administrative Business Manager.
Strong critical thinking, problem‑solving, and fact‑finding skills to resolve issues related to student records, eligibility, scheduling, and academic progression.
Ability to communicate clearly, tactfully, and professionally—both orally and in writing—when interacting with faculty, staff, graduate students, prospective students, and campus partners.
Ability to coordinate and support graduate program events, including orientation, recruitment events, meetings, and student activities.
Ability to build and maintain collaborative relationships with faculty, program directors, departmental staff, unit business manager, and units across the Colleges of Natural Science and Engineering.
Ability to prioritize tasks and work proactively as a self‑starter with minimal supervision, anticipating program needs and maintaining smooth academic operations throughout the graduate student lifecycle.
Equal Employment Opportunity Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, or protected veteran status.
Application Materials
Cover letter
Resume
Names and contact information for three professional references
Work Hours STANDARD 8–5 PM; this position has the flexibility for remote work one day per week, mutually agreed upon with supervisor and based on departmental needs.
Bidding eligibility ends January 13, 2026 at 11:55 PM.
#J-18808-Ljbffr