Michael Best & Friedrich LLP
Intellectual Property Legal Assistant
Michael Best & Friedrich LLP, Chicago, Illinois, United States
2 days ago Be among the first 25 applicants
Michael Best & Friedrich LLP is looking for a proactive and highly organized
Legal Assistant
to join our
Chicago, IL office ! The Legal Assistant will provide legal and administrative support to timekeepers in the Intellectual Property (IP) practice group. Prior experience as an IP legal assistant with an emphasis in the Trademark practice and experience supporting IP attorneys is required.
What You'll Be Doing
Manage an active calendar of appointments, meetings, video calls and travel on behalf of attorneys
Process new client/matter documentation including initiation of conflict checks, input information into Firm's new business intake system and prepare engagement letters to clients
Prepare and format confidential correspondence
Transcribe, type, edit, proofread, and finalize legal documents, correspondence, memos, charts, TTAB filings, and reports
Organize and maintain electronic files
Respond to and resolve questions or concerns from clients and other attorneys in a timely and professional manner
Prepare and submit personal and client‑related attorney expense reports and reimbursements into Firm’s expense management software, Emburse
Enter time into time management software on behalf of timekeepers
Communicate with clients as to billing issues and status of matters
Assist in tracking continuing legal education credit for assigned legal staff
Assist with civic, charitable, community, and professional activities, as workload permits
Docket maintenance and tracking of reports with IP software.
Job Requirements:
High School Diploma or equivalent required; Certificate or Undergraduate Degree strongly preferred
IP: 5+ years’ experience in a legal environment, preferably in the Intellectual Property practice areas
Ability and willingness to work in the office four to five days per week
Professional demeanor and willingness to work proactively as part of a team across various practice groups
Exceptional communication skills via phone, email, and in‑person
Strong organizational and process skills, focused attention to detail, and ability to spot inaccuracies and inconsistencies in documents
Valid authorization to work in the U.S.
Technology literacy and willingness to learn innovative technologies and software
Advanced proficiency in Microsoft Office
Experience in the following software a plus:
Anaqua or similar electronic IP docketing/reporting software
iManage or similar electronic document management system
DocuSign or similar e‑signature program
iTimekeep or similar electronic time management system
Chrome River or similar expense report and reimbursement software
CourtAlert for TTAB tracking
NAD filings
Ability to learn and embrace new skills and best practices as the position and Firm evolve
Ability to work quickly and accurately under pressure with varying deadlines
Ability to work independently as well as effectively within a team
Ability to multi‑task, set priorities, manage time effectively and exhibit excellent follow‑up
Team player mentality, with a desire to be a part of a collaborative, high‑performing group
Ability to develop relationships and foster teamwork at all levels of the Firm
Willingness and ability to work proactively in our team environment, across various groups and/or locations
Communication:
Excellent interpersonal skills and ability to work effectively with a diverse group of internal and external clients, attorneys, and staff
Excellent oral and written communication skills
Problem Solving Skills
Ability and confidence to identify and analyze issues, make decisions, and initiate actions/solutions
Agility to respond to unexpected challenges, including proactively developing innovative solutions to complex problems
Professionalism:
Ability to maintain composure and demonstrate good judgment
Ability to manage confidential information and sensitive situations with tact and discretion
The Company
This is an opportunity to work with the Best. We are Michael Best & Friedrich, LLP. We are a full‑service law firm with more than 350 lawyers and technical professionals who work in collaborative, interdisciplinary practices to serve clients around the world.
We work with companies in all kinds of industries, as well as trade associations, nonprofits, educational institutions, governments, family trusts, and high‑net‑worth individuals. Since our firm’s founding in 1848, we have continuously evolved to meet our clients’ changing needs and expectations. One thing remains the same: For generations, clients have relied on Michael Best for exceptional legal service and business acumen.
The Location We have offices in Wisconsin (Milwaukee, Madison, Manitowoc, Waukesha); Illinois (Chicago); Utah (Cottonwood Heights, Salt Lake City); Colorado (Denver, Broomfield); Texas (Austin); Nebraska (Lincoln); North Carolina (Charlotte, Durham, Raleigh, Wilmington); California (Los Angeles) and Washington DC. Our contemporary office spaces are ideal for concentration and collaboration, supporting our culture of working together to make important things happen for our clients.
This position will be based in our Chicago office .
Why You Should Apply
Learning and Growth
Challenging and Dynamic Role
Professional Growth Opportunities
Performance Management and Coaching
Specialized Training Programs
Medical
Vision Care
Health Savings Accounts
Flexible Spending Accounts
Wellness Program
Employee and Family Assistance Program
Total Compensation
Competitive Base Pay
Annual Merit Review/Incentive Pay
Planning for the Future
401(k) with Company Contribution
Short Term Disability Plan
Long Term Disability Plan
Life Insurance Culture and Workplace
Respected organization with Collaborative Culture
Growing Firm with an Exciting Future
Healthy Work‑Life Balance
Contemporary Work Environment
Positive and Respectful Work Climate
Performance Recognition
The annual compensation range for this position in our Chicago office is between $70,000 and $85,000.
To be considered for this position, please apply via our online portal.
We are not accepting search firm submissions at this time.
Michael Best & Friedrich LLP and Michael Best Strategies LLC (collectively known as "Michael Best") are steadfastly committed to providing equal employment opportunity and maintaining a workplace for employees and applicants for employment that is free from discrimination based upon age, race, religion, color, disability, marital status, sex (including pregnancy), national origin, ancestry, ethnicity, sexual orientation, gender identity or expression, genetic information, veteran or military status, or any other status protected by applicable federal, state, or local law.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please contact our Recruiting team at 414.225.4999 or careers@michaelbest.com to let us know the nature of your request and your contact information.
Seniority Level Not Applicable
Employment Type Full‑time
Job Function Administrative, Writing/Editing, and Legal
Industries Legal Services and Law Practice
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Michael Best & Friedrich LLP is looking for a proactive and highly organized
Legal Assistant
to join our
Chicago, IL office ! The Legal Assistant will provide legal and administrative support to timekeepers in the Intellectual Property (IP) practice group. Prior experience as an IP legal assistant with an emphasis in the Trademark practice and experience supporting IP attorneys is required.
What You'll Be Doing
Manage an active calendar of appointments, meetings, video calls and travel on behalf of attorneys
Process new client/matter documentation including initiation of conflict checks, input information into Firm's new business intake system and prepare engagement letters to clients
Prepare and format confidential correspondence
Transcribe, type, edit, proofread, and finalize legal documents, correspondence, memos, charts, TTAB filings, and reports
Organize and maintain electronic files
Respond to and resolve questions or concerns from clients and other attorneys in a timely and professional manner
Prepare and submit personal and client‑related attorney expense reports and reimbursements into Firm’s expense management software, Emburse
Enter time into time management software on behalf of timekeepers
Communicate with clients as to billing issues and status of matters
Assist in tracking continuing legal education credit for assigned legal staff
Assist with civic, charitable, community, and professional activities, as workload permits
Docket maintenance and tracking of reports with IP software.
Job Requirements:
High School Diploma or equivalent required; Certificate or Undergraduate Degree strongly preferred
IP: 5+ years’ experience in a legal environment, preferably in the Intellectual Property practice areas
Ability and willingness to work in the office four to five days per week
Professional demeanor and willingness to work proactively as part of a team across various practice groups
Exceptional communication skills via phone, email, and in‑person
Strong organizational and process skills, focused attention to detail, and ability to spot inaccuracies and inconsistencies in documents
Valid authorization to work in the U.S.
Technology literacy and willingness to learn innovative technologies and software
Advanced proficiency in Microsoft Office
Experience in the following software a plus:
Anaqua or similar electronic IP docketing/reporting software
iManage or similar electronic document management system
DocuSign or similar e‑signature program
iTimekeep or similar electronic time management system
Chrome River or similar expense report and reimbursement software
CourtAlert for TTAB tracking
NAD filings
Ability to learn and embrace new skills and best practices as the position and Firm evolve
Ability to work quickly and accurately under pressure with varying deadlines
Ability to work independently as well as effectively within a team
Ability to multi‑task, set priorities, manage time effectively and exhibit excellent follow‑up
Team player mentality, with a desire to be a part of a collaborative, high‑performing group
Ability to develop relationships and foster teamwork at all levels of the Firm
Willingness and ability to work proactively in our team environment, across various groups and/or locations
Communication:
Excellent interpersonal skills and ability to work effectively with a diverse group of internal and external clients, attorneys, and staff
Excellent oral and written communication skills
Problem Solving Skills
Ability and confidence to identify and analyze issues, make decisions, and initiate actions/solutions
Agility to respond to unexpected challenges, including proactively developing innovative solutions to complex problems
Professionalism:
Ability to maintain composure and demonstrate good judgment
Ability to manage confidential information and sensitive situations with tact and discretion
The Company
This is an opportunity to work with the Best. We are Michael Best & Friedrich, LLP. We are a full‑service law firm with more than 350 lawyers and technical professionals who work in collaborative, interdisciplinary practices to serve clients around the world.
We work with companies in all kinds of industries, as well as trade associations, nonprofits, educational institutions, governments, family trusts, and high‑net‑worth individuals. Since our firm’s founding in 1848, we have continuously evolved to meet our clients’ changing needs and expectations. One thing remains the same: For generations, clients have relied on Michael Best for exceptional legal service and business acumen.
The Location We have offices in Wisconsin (Milwaukee, Madison, Manitowoc, Waukesha); Illinois (Chicago); Utah (Cottonwood Heights, Salt Lake City); Colorado (Denver, Broomfield); Texas (Austin); Nebraska (Lincoln); North Carolina (Charlotte, Durham, Raleigh, Wilmington); California (Los Angeles) and Washington DC. Our contemporary office spaces are ideal for concentration and collaboration, supporting our culture of working together to make important things happen for our clients.
This position will be based in our Chicago office .
Why You Should Apply
Learning and Growth
Challenging and Dynamic Role
Professional Growth Opportunities
Performance Management and Coaching
Specialized Training Programs
Medical
Vision Care
Health Savings Accounts
Flexible Spending Accounts
Wellness Program
Employee and Family Assistance Program
Total Compensation
Competitive Base Pay
Annual Merit Review/Incentive Pay
Planning for the Future
401(k) with Company Contribution
Short Term Disability Plan
Long Term Disability Plan
Life Insurance Culture and Workplace
Respected organization with Collaborative Culture
Growing Firm with an Exciting Future
Healthy Work‑Life Balance
Contemporary Work Environment
Positive and Respectful Work Climate
Performance Recognition
The annual compensation range for this position in our Chicago office is between $70,000 and $85,000.
To be considered for this position, please apply via our online portal.
We are not accepting search firm submissions at this time.
Michael Best & Friedrich LLP and Michael Best Strategies LLC (collectively known as "Michael Best") are steadfastly committed to providing equal employment opportunity and maintaining a workplace for employees and applicants for employment that is free from discrimination based upon age, race, religion, color, disability, marital status, sex (including pregnancy), national origin, ancestry, ethnicity, sexual orientation, gender identity or expression, genetic information, veteran or military status, or any other status protected by applicable federal, state, or local law.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please contact our Recruiting team at 414.225.4999 or careers@michaelbest.com to let us know the nature of your request and your contact information.
Seniority Level Not Applicable
Employment Type Full‑time
Job Function Administrative, Writing/Editing, and Legal
Industries Legal Services and Law Practice
#J-18808-Ljbffr