Mt. San Jacinto College
Job Description
We have an exciting opportunity for an Accounting Assistant III located at our campus in Temecula, CA.
Under the general supervision of the Dean of Administrative Services/Controller, or designee, the Accounting Assistant III performs routine accounting work required in the maintenance of fiscal record or leads the work of a small group of employees in the maintenance of fiscal records.
Conditions of Employment
This position serves District-Wide; applicants may be assigned to any district facility. Work hours and worksite locations are subject to change depending on department needs.
Initial placement on the salary schedule will be commensurate with education and experience, not to exceed step four (4) on the assigned salary schedule for new hires.
A six-month probationary period must be successfully completed before the selected candidate is considered a permanent employee of the district.
This position is in the California School Employees Association bargaining unit. For more information, please visit their website: http://www.csea.com/
Job Duties
Maintain complex bookkeeping and account control records
Make journal entries and post to general ledger and subsidiary ledgers
Make the more difficult adjusting entries required in correcting tax computation errors and other discrepancies
Prepare trial balances
Close and balance accounts
Prepare bank reconciliations
Review budgetary and other fiscal documents for accuracy
Complete and conform to rules, regulations and laws
Compile data for budget preparation purposes
Prepare financial statements, reports, documents and correspondence
Assign and review the work of a small unit working primarily on a single function
Maintain general ledger and budgetary control accounts, complex revolving fund accounts
Lead a small group of employees engaged in the maintenance of subsidiary accounts
Coordinate the disbursement of student aid funds
Assure proper accountability and audit ability of funds disbursed
Invoice appropriate entities for services and materials rendered
Prepare checks for awards account and accounts payable
Audit financial records
Prepare monthly and yearly balance sheets and financial reports
Knowledge, Skills and Abilities Knowledge
Principles and practices of financial record keeping
Basic principles of accounting
Familiarity with government accounting principles and procedures
Computer systems including stand-alone computers
Skills
Working effectively as a team member
Meeting schedules and timelines
Communicating effectively both orally and in writing
Maintaining documentation and records
Handling multiple assignments simultaneously and set priorities based on customer needs
Abilities
Close and adjust accounts, compile budget data, prepare documentation for various reporting systems and independently do a variety of technical fiscal record keeping
Direct the work of a small group of fiscal clerical employees
Express ideas and give instructions effectively
Operate common office equipment used in financial record-keeping work and make arithmetical computations rapidly and accurately
Apply rules and regulations to specific cases
Analyze data and draw logical conclusions
Read and write at a level necessary for the assigned duties
Maintain strict confidentiality
Assume responsibility and use good judgment
Establish and maintain cooperative and effective working relationships with others, including those from a diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff
Minimum Qualifications
A high school diploma or GED; AND
Six (6) semester units of college level general accounting, business, finance or equivalent coursework; AND
Three (3) years of professional experience in keeping or reviewing accounting or fiscal records; AND
Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff
Substitutions for Minimum Qualifications
A Bachelor's Degree in Accounting, Business Administration with an accounting concentration, or A Bachelor's Degree in a related field OR
High school diploma or GED AND Four (4) years of professional experience in keeping or reviewing accounting or fiscal records
Desired Qualifications
An Associate's Degree in Accounting, Business Administration or in a related field
Professional experience in financial accounting and budgeting in the public sector
Physical Demands and Working Environment The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential job functions.
Environment: Work is performed primarily in a standard office setting with travel from site to site. The incumbent must be able to work in a fast paced office environment with background noise and a high stress level.
Physical: Primary function requires sufficient physical ability and mobility to work in an office setting and travel from site to site; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach and twist; to lift carry, push, and/or pull light to moderate amounts of weight up to 20 pounds; to operate office equipment requiring repetitive hand movements and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.
Hearing: Hear in the normal audio range with or without correction.
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Under the general supervision of the Dean of Administrative Services/Controller, or designee, the Accounting Assistant III performs routine accounting work required in the maintenance of fiscal record or leads the work of a small group of employees in the maintenance of fiscal records.
Conditions of Employment
This position serves District-Wide; applicants may be assigned to any district facility. Work hours and worksite locations are subject to change depending on department needs.
Initial placement on the salary schedule will be commensurate with education and experience, not to exceed step four (4) on the assigned salary schedule for new hires.
A six-month probationary period must be successfully completed before the selected candidate is considered a permanent employee of the district.
This position is in the California School Employees Association bargaining unit. For more information, please visit their website: http://www.csea.com/
Job Duties
Maintain complex bookkeeping and account control records
Make journal entries and post to general ledger and subsidiary ledgers
Make the more difficult adjusting entries required in correcting tax computation errors and other discrepancies
Prepare trial balances
Close and balance accounts
Prepare bank reconciliations
Review budgetary and other fiscal documents for accuracy
Complete and conform to rules, regulations and laws
Compile data for budget preparation purposes
Prepare financial statements, reports, documents and correspondence
Assign and review the work of a small unit working primarily on a single function
Maintain general ledger and budgetary control accounts, complex revolving fund accounts
Lead a small group of employees engaged in the maintenance of subsidiary accounts
Coordinate the disbursement of student aid funds
Assure proper accountability and audit ability of funds disbursed
Invoice appropriate entities for services and materials rendered
Prepare checks for awards account and accounts payable
Audit financial records
Prepare monthly and yearly balance sheets and financial reports
Knowledge, Skills and Abilities Knowledge
Principles and practices of financial record keeping
Basic principles of accounting
Familiarity with government accounting principles and procedures
Computer systems including stand-alone computers
Skills
Working effectively as a team member
Meeting schedules and timelines
Communicating effectively both orally and in writing
Maintaining documentation and records
Handling multiple assignments simultaneously and set priorities based on customer needs
Abilities
Close and adjust accounts, compile budget data, prepare documentation for various reporting systems and independently do a variety of technical fiscal record keeping
Direct the work of a small group of fiscal clerical employees
Express ideas and give instructions effectively
Operate common office equipment used in financial record-keeping work and make arithmetical computations rapidly and accurately
Apply rules and regulations to specific cases
Analyze data and draw logical conclusions
Read and write at a level necessary for the assigned duties
Maintain strict confidentiality
Assume responsibility and use good judgment
Establish and maintain cooperative and effective working relationships with others, including those from a diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff
Minimum Qualifications
A high school diploma or GED; AND
Six (6) semester units of college level general accounting, business, finance or equivalent coursework; AND
Three (3) years of professional experience in keeping or reviewing accounting or fiscal records; AND
Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff
Substitutions for Minimum Qualifications
A Bachelor's Degree in Accounting, Business Administration with an accounting concentration, or A Bachelor's Degree in a related field OR
High school diploma or GED AND Four (4) years of professional experience in keeping or reviewing accounting or fiscal records
Desired Qualifications
An Associate's Degree in Accounting, Business Administration or in a related field
Professional experience in financial accounting and budgeting in the public sector
Physical Demands and Working Environment The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential job functions.
Environment: Work is performed primarily in a standard office setting with travel from site to site. The incumbent must be able to work in a fast paced office environment with background noise and a high stress level.
Physical: Primary function requires sufficient physical ability and mobility to work in an office setting and travel from site to site; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach and twist; to lift carry, push, and/or pull light to moderate amounts of weight up to 20 pounds; to operate office equipment requiring repetitive hand movements and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.
Hearing: Hear in the normal audio range with or without correction.
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