Copperhead | Testing & Calibration
Overview
We are a fast-growing company seeking a highly organized and proactive Office Administrator to manage critical operational and financial processes. This role ensures smooth day-to-day operations, accurate financial records, and exceptional customer and vendor experiences. Get AI-powered advice on this job and more exclusive features. Direct message the job poster from Copperhead | Testing & Calibration Key Responsibilities
Create, send, and track invoices to maintain accuracy and timeliness. Manage full-cycle Accounts Receivable (AR): follow up on payments, maintain clean aging reports, and resolve disputes promptly. Manage full-cycle Accounts Payable (AP): process invoices, schedule payments, and maintain positive vendor relationships. Answer incoming calls professionally and ensure a positive experience for every caller. Respond to all general inquiries (email, phone, chat) within the same business day. Accurately set up new customers and vendors in QuickBooks Online. Process payroll accurately and on schedule for every pay period. Oversee company insurance, including renewals, certificates, claims, and updates. Track and pay recurring expenses proactively to avoid disruptions. Assist with procurement of office supplies, equipment, and services within budget. Perform monthly reconciliations for bank accounts, credit cards, and credit lines. Monitor bank accounts and credit lines daily, managing transfers and deposits as needed. Collect and categorize receipts to maintain audit-ready financial records. Lead employee onboarding, including paperwork, IT setup, benefits enrollment, and a seamless first-day experience. Stay relatively informed on customer orders, open items, software systems, and internal processes. Proactively communicate with customers regarding order status and any delays. Prioritize customer satisfaction: address concerns creatively, find solutions, and turn challenges into positive outcomes. Qualifications
Must be willing to go on customer sites in the initial phase to gain a deep understanding of what we do. (We believe this is imperative to excellence in all positions) Strong foundation in office administration and bookkeeping. Positive, can-do attitude with a willingness to learn and adapt. Coachable and open to feedback. Comfortable thriving in a dynamic, growth-oriented environment. Able to operate independently with minimal oversight after the initial learning phase. Exceptional attention to detail with a proven ability to spot and correct errors quickly. Calm and professional under pressure. Excellent communication skills that build trust with customers and colleagues. Demonstrated ability to manage multiple priorities efficiently and accurately. Service industry experience is a plus. Why This Role Matters
You will directly impact revenue through accurate invoicing, ensure operational continuity by managing expenses, and drive growth through outstanding customer service. This is a pivotal position that keeps the business running smoothly and positions us for continued success. To Apply
Submit a brief introduction and resume to jobs@copperheadlabs.com Seniority level
Entry level Employment type
Full-time Job function
Administrative Industries
Electric Power Transmission, Control, and Distribution Referrals increase your chances of interviewing at Copperhead | Testing & Calibration by 2x Get notified about new Office Administrator jobs in
Decatur, AL . Huntsville, AL $80,000.00-$110,000.00 15 hours ago
#J-18808-Ljbffr
We are a fast-growing company seeking a highly organized and proactive Office Administrator to manage critical operational and financial processes. This role ensures smooth day-to-day operations, accurate financial records, and exceptional customer and vendor experiences. Get AI-powered advice on this job and more exclusive features. Direct message the job poster from Copperhead | Testing & Calibration Key Responsibilities
Create, send, and track invoices to maintain accuracy and timeliness. Manage full-cycle Accounts Receivable (AR): follow up on payments, maintain clean aging reports, and resolve disputes promptly. Manage full-cycle Accounts Payable (AP): process invoices, schedule payments, and maintain positive vendor relationships. Answer incoming calls professionally and ensure a positive experience for every caller. Respond to all general inquiries (email, phone, chat) within the same business day. Accurately set up new customers and vendors in QuickBooks Online. Process payroll accurately and on schedule for every pay period. Oversee company insurance, including renewals, certificates, claims, and updates. Track and pay recurring expenses proactively to avoid disruptions. Assist with procurement of office supplies, equipment, and services within budget. Perform monthly reconciliations for bank accounts, credit cards, and credit lines. Monitor bank accounts and credit lines daily, managing transfers and deposits as needed. Collect and categorize receipts to maintain audit-ready financial records. Lead employee onboarding, including paperwork, IT setup, benefits enrollment, and a seamless first-day experience. Stay relatively informed on customer orders, open items, software systems, and internal processes. Proactively communicate with customers regarding order status and any delays. Prioritize customer satisfaction: address concerns creatively, find solutions, and turn challenges into positive outcomes. Qualifications
Must be willing to go on customer sites in the initial phase to gain a deep understanding of what we do. (We believe this is imperative to excellence in all positions) Strong foundation in office administration and bookkeeping. Positive, can-do attitude with a willingness to learn and adapt. Coachable and open to feedback. Comfortable thriving in a dynamic, growth-oriented environment. Able to operate independently with minimal oversight after the initial learning phase. Exceptional attention to detail with a proven ability to spot and correct errors quickly. Calm and professional under pressure. Excellent communication skills that build trust with customers and colleagues. Demonstrated ability to manage multiple priorities efficiently and accurately. Service industry experience is a plus. Why This Role Matters
You will directly impact revenue through accurate invoicing, ensure operational continuity by managing expenses, and drive growth through outstanding customer service. This is a pivotal position that keeps the business running smoothly and positions us for continued success. To Apply
Submit a brief introduction and resume to jobs@copperheadlabs.com Seniority level
Entry level Employment type
Full-time Job function
Administrative Industries
Electric Power Transmission, Control, and Distribution Referrals increase your chances of interviewing at Copperhead | Testing & Calibration by 2x Get notified about new Office Administrator jobs in
Decatur, AL . Huntsville, AL $80,000.00-$110,000.00 15 hours ago
#J-18808-Ljbffr