Ultimate Staffing
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This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $75,000.00/yr - $85,000.00/yr
Business Solutions Manager at Ultimate Staffing We are seeking a dynamic and resourceful
Executive Assistant
to provide comprehensive support to senior leadership within a rapidly growing organization. This is not a traditional EA role—our ideal candidate is a proactive problem-solver with an operational mindset, strong technical skills, and the ability to thrive in a fast‑paced environment where no two days are the same.
You’ll work closely with multiple executives across different departments, including occasional support for ownership, and play a key role in ensuring smooth operations. If you’re highly organized, tech‑savvy, and eager to contribute beyond calendar management and travel coordination, we want to hear from you.
Key Responsibilities
Provide high‑level administrative and operational support to multiple executives and department leaders.
Manage calendars, meetings, and travel logistics while adapting to shifting priorities.
Create, maintain, and troubleshoot Excel‑based reports, timesheets, and data dashboards (advanced Excel skills required).
Support HR and recruiting efforts, including resume screening, interview coordination, and job posting management.
Serve as a liaison between leadership and internal teams to streamline communication and workflows.
Assist with special projects, process improvements, and operational initiatives.
Draft professional correspondence, presentations, and internal documentation.
Anticipate needs and proactively resolve issues before they arise.
Maintain confidentiality and exercise sound judgment in all matters.
What We’re Looking For
Proven experience as an Executive Assistant or similar role in a fast‑paced, operationally driven environment.
Advanced proficiency in Microsoft Excel (pivot tables, formulas, data analysis).
Strong technical aptitude and ability to learn new systems quickly.
Excellent organizational, time‑management, and problem‑solving skills.
Exceptional written and verbal communication abilities.
High level of professionalism, discretion, and reliability.
Key Attributes for Success
Proactive & Driven:
You take initiative and anticipate needs.
Operational Mindset:
Comfortable wearing many hats and diving into diverse tasks.
Tech‑Savvy:
Confident with Excel and digital tools.
Flexible & Adaptable:
Willing to adjust to evolving priorities and schedules.
Collaborative:
Builds strong relationships across teams.
If you’re ready to join a collaborative, innovative team and make a direct impact on process improvement and organizational efficiency, we want to hear from you!
To apply:
Send your resume (in Word format) to
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
#J-18808-Ljbffr
This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $75,000.00/yr - $85,000.00/yr
Business Solutions Manager at Ultimate Staffing We are seeking a dynamic and resourceful
Executive Assistant
to provide comprehensive support to senior leadership within a rapidly growing organization. This is not a traditional EA role—our ideal candidate is a proactive problem-solver with an operational mindset, strong technical skills, and the ability to thrive in a fast‑paced environment where no two days are the same.
You’ll work closely with multiple executives across different departments, including occasional support for ownership, and play a key role in ensuring smooth operations. If you’re highly organized, tech‑savvy, and eager to contribute beyond calendar management and travel coordination, we want to hear from you.
Key Responsibilities
Provide high‑level administrative and operational support to multiple executives and department leaders.
Manage calendars, meetings, and travel logistics while adapting to shifting priorities.
Create, maintain, and troubleshoot Excel‑based reports, timesheets, and data dashboards (advanced Excel skills required).
Support HR and recruiting efforts, including resume screening, interview coordination, and job posting management.
Serve as a liaison between leadership and internal teams to streamline communication and workflows.
Assist with special projects, process improvements, and operational initiatives.
Draft professional correspondence, presentations, and internal documentation.
Anticipate needs and proactively resolve issues before they arise.
Maintain confidentiality and exercise sound judgment in all matters.
What We’re Looking For
Proven experience as an Executive Assistant or similar role in a fast‑paced, operationally driven environment.
Advanced proficiency in Microsoft Excel (pivot tables, formulas, data analysis).
Strong technical aptitude and ability to learn new systems quickly.
Excellent organizational, time‑management, and problem‑solving skills.
Exceptional written and verbal communication abilities.
High level of professionalism, discretion, and reliability.
Key Attributes for Success
Proactive & Driven:
You take initiative and anticipate needs.
Operational Mindset:
Comfortable wearing many hats and diving into diverse tasks.
Tech‑Savvy:
Confident with Excel and digital tools.
Flexible & Adaptable:
Willing to adjust to evolving priorities and schedules.
Collaborative:
Builds strong relationships across teams.
If you’re ready to join a collaborative, innovative team and make a direct impact on process improvement and organizational efficiency, we want to hear from you!
To apply:
Send your resume (in Word format) to
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
#J-18808-Ljbffr