Texas Workforce Commission
Executive Assistant (Austin)
Texas Workforce Commission (TWC) is hiring an Executive Assistant to work in the agency’s Human Resources department. The position is based at 101 E. 15th Street, just north of the Texas State Capitol, and is an in‑office role. All applicants must be Texas residents or willing to relocate. TWC is not considering applications from individuals who require sponsorship for an employment visa.
Who You Are We are looking for a human‑resources director’s aide who thrives in a fast‑paced environment. The ideal candidate is a self‑starter, motivated, collaborative problem‑solver who is detail‑oriented, organized, and capable of multitasking. Exceptional communication skills are required.
Responsibilities
Provide highly responsible administrative and technical assistance to the HR director.
Manage the director’s calendar, appointments, conferences, and travel arrangements.
Route email traffic, schedule meetings, and coordinate conference calls.
Respond to complex inquiries regarding program or administrative regulations, policies and procedures.
Compile, prepare, verify, process, and maintain confidential agency documents, complex correspondence, reports and forms.
Assist in compiling and analyzing data and reports.
Review e‑mail, receive calls, and take appropriate action on the director’s behalf.
Advise and assist the director on high‑level administrative matters and operations.
Interpret policies and procedures and make administrative recommendations and decisions.
Develop and maintain a tracking process for departmental assignments, special projects, assigned action plans and legislative inquiries.
Monitor the progress of assignments and ensure deadlines are met, coordinating work between department units and managers.
Review and edit department correspondence and documents.
Oversee or perform support staff functions including human resources management, purchasing, time‑distribution reporting and assistance with budget preparation.
Perform related work as assigned.
Qualifications
Five years of full‑time experience in a responsible position that provided thorough knowledge of agency programs and services, business‑management practices, clerical administration and procedures, or experience in organizing and coordinating support services or program operations.
Relevant academic credits may be applied toward experience qualifications for this position.
Ability to work in a fast‑paced environment with an emphasis on performance excellence and continuous improvement.
Demonstrated initiative and independent judgment, with critical analysis.
Multitasking, attention to detail, and accuracy are required.
Proficient user of personal computer and software applications such as Microsoft Office.
Excellent interpersonal communication, writing and editing skills.
Excellent organization, planning and problem‑solving skills.
Project management skills.
You Gain
A Family Friendly Certified Workplace.
Competitive salary: $4,700.00 per month; $56,400 per year.
Defined Retirement Benefit Plan.
Optional 401(k) and 457 accounts.
Medical insurance.
Paid time off, including vacation, sick and family care leave.
Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits.
Veterans Use your military skills to qualify for this position or other jobs! Go to https://www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Compare this position to military occupations (MOS) at the Texas State Auditor's Office: https://ww.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf.
How To Apply To be considered, please complete a State of Texas Application for Employment and apply online at https://www.workintexas.com or on Taleo (Job Search).
EEO and Certification Statement In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042.
Job Details
Seniority level: Mid‑Senior level
Employment type: Full‑time
Job function: Administrative
Industry: Government Administration
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Who You Are We are looking for a human‑resources director’s aide who thrives in a fast‑paced environment. The ideal candidate is a self‑starter, motivated, collaborative problem‑solver who is detail‑oriented, organized, and capable of multitasking. Exceptional communication skills are required.
Responsibilities
Provide highly responsible administrative and technical assistance to the HR director.
Manage the director’s calendar, appointments, conferences, and travel arrangements.
Route email traffic, schedule meetings, and coordinate conference calls.
Respond to complex inquiries regarding program or administrative regulations, policies and procedures.
Compile, prepare, verify, process, and maintain confidential agency documents, complex correspondence, reports and forms.
Assist in compiling and analyzing data and reports.
Review e‑mail, receive calls, and take appropriate action on the director’s behalf.
Advise and assist the director on high‑level administrative matters and operations.
Interpret policies and procedures and make administrative recommendations and decisions.
Develop and maintain a tracking process for departmental assignments, special projects, assigned action plans and legislative inquiries.
Monitor the progress of assignments and ensure deadlines are met, coordinating work between department units and managers.
Review and edit department correspondence and documents.
Oversee or perform support staff functions including human resources management, purchasing, time‑distribution reporting and assistance with budget preparation.
Perform related work as assigned.
Qualifications
Five years of full‑time experience in a responsible position that provided thorough knowledge of agency programs and services, business‑management practices, clerical administration and procedures, or experience in organizing and coordinating support services or program operations.
Relevant academic credits may be applied toward experience qualifications for this position.
Ability to work in a fast‑paced environment with an emphasis on performance excellence and continuous improvement.
Demonstrated initiative and independent judgment, with critical analysis.
Multitasking, attention to detail, and accuracy are required.
Proficient user of personal computer and software applications such as Microsoft Office.
Excellent interpersonal communication, writing and editing skills.
Excellent organization, planning and problem‑solving skills.
Project management skills.
You Gain
A Family Friendly Certified Workplace.
Competitive salary: $4,700.00 per month; $56,400 per year.
Defined Retirement Benefit Plan.
Optional 401(k) and 457 accounts.
Medical insurance.
Paid time off, including vacation, sick and family care leave.
Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits.
Veterans Use your military skills to qualify for this position or other jobs! Go to https://www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Compare this position to military occupations (MOS) at the Texas State Auditor's Office: https://ww.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf.
How To Apply To be considered, please complete a State of Texas Application for Employment and apply online at https://www.workintexas.com or on Taleo (Job Search).
EEO and Certification Statement In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042.
Job Details
Seniority level: Mid‑Senior level
Employment type: Full‑time
Job function: Administrative
Industry: Government Administration
#J-18808-Ljbffr