University of Colorado Boulder
Business Services Coordinator
University of Colorado Boulder, Boulder, Colorado, United States, 80301
Business Services Coordinator
– University of Colorado Boulder
Job Summary The Finance & Business Strategy division at CU Boulder welcomes applications for the Business Services Coordinator. Campus Business Services is a shared‑service team that provides financial and business support, guidance, and resources to campus departments. Team members support departments in fiscal administration, business operations, procurement, and expense administration. By providing transactional support services and implementing best practices for essential financial and business operations, departments supported by Campus Business Services are enabled to make informed, strategic decisions at every level for maximizing impact, upholding fiscal responsibility, and contributing to the university’s ongoing success.
Key Responsibilities
Provide transactional support services and aid in the implementation of best practices for supported departments in fiscal administration, financial reporting, procurement administration, and travel & expense management.
Oversee contract management, fiscal administration, expense reporting, purchasing, and procurement support for departments.
Procure items on behalf of departments, process expense and travel reimbursement requests, and record journal entries.
Train and mentor new employees regarding fiscal compliance in procurement, travel, and expense policy and procedures.
Lead regular financial meetings with departments, advising on financial operations and leading analysis, data reconciliation, and reporting.
Facilitate contract management of purchase orders and agreements; anticipate expirations, process invoices, and monitor contract terms and conditions.
Initiate and manage purchase orders and service agreements; ensure compliance in all procurement actions including complex purchases that require competitive solicitations or valid sole‑source documentation.
Serve as the primary department liaison with the Procurement Service Center, other units, and vendors; identify, investigate, and resolve purchasing issues.
Research and review complicated procurement options to improve methods, purchasing strategies, and time utilization, resulting in efficiencies.
Compile, validate, and review receipts from procurement cardholders to create expense reports; appropriately allocate and code charges according to defined standards.
Provide interpretation of travel policies and rules to ensure compliance; apply knowledge of university and campus policies to travel and reimbursement activities.
Assist staff with travel arrangements while advising on proper protocol and processes for business and personal reimbursements.
Compile receipts and process reimbursements by creating and routing expense reports, evaluating charges for appropriateness and reasonableness.
Ensure proper workflow and approvals are in place to facilitate timely reimbursement processing.
Consult and provide resolution to accounting problems; investigate and analyze data to ensure accuracy, completeness, and compliance; perform corrective actions.
Process journal entries to ensure accurate allocation of funds, proper budget display, and correct expenditure and revenue postings.
Improve the efficiency of requests and data collected through systems; may prepare invoices and manage reconciliation processes.
Evaluate departmental finance and business reporting needs and develop dashboards and reporting solutions.
Compare budget status to business plans, identify discrepancies and variances, and advise on funding sources and constraints, flagging compliance concerns.
Maintain updated policy and procedure documents for financial processes; serve as liaison with the Campus Controller’s Office and Budget & Fiscal Planning.
Act as a backup for other staff to ensure continuity of business operations; assist and participate in special projects as requested.
Participate in a hybrid work schedule, 1–2 days in the office per week, subject to change.
What We Require
Bachelor’s degree from an accredited college or university.
One (1) year of job‑related business operations and/or finance experience.
Equivalent combination of education and experience may substitute.
What You Will Need
Solid problem‑solving skills and ability to develop process improvements.
Strong oral and written communication skills.
Ability to build partnerships and work collaboratively with others to meet shared objectives; organizational skills that allow managing multiple projects simultaneously and handling interruptions.
Experience with financial reporting, reconciliation, budgeting, and communicating financial information effectively.
Comfortable with in‑person and virtual settings, including the use of a web‑camera during Teams or Zoom meetings.
Adept at addressing unexpected situations that might arise at any moment.
Strong computer skills including Microsoft 365 (Word, Visio, Excel, PowerPoint, Teams or similar), email communication tools, and web‑based applications (Zoom).
What We Would Like You To Have
Experience working in higher education, research institutions, or government financial management involving multiple fund sources.
Experience with financial systems such as Oracle, PeopleSoft, SAP, Concur, IBM Cognos or similar ERP or CRM platforms.
General understanding of rules and regulations that drive university processes (e.g., Fiscal Code of Ethics, procurement rules).
Familiarity with service management solutions (Atlassian JSM, ServiceNow, Salesforce).
What We Can Offer
Annual salary range: $61,000 – $63,600.
Benefits: Medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; ECO Pass for local transit; access to CU Advantage program.
Application Instructions
A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
References may be requested at a later time.
Apply by
January 20, 2026
through CU Boulder Jobs (application materials will not be accepted via email).
Equal Opportunity Employer Statement CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
Compliance Statement In compliance with the Colorado Job Application Fairness Act, you may redact or remove age‑identifying information such as age, date of birth, or dates of school attendance or graduation in any materials you submit. You will not be penalized for this.
#J-18808-Ljbffr
– University of Colorado Boulder
Job Summary The Finance & Business Strategy division at CU Boulder welcomes applications for the Business Services Coordinator. Campus Business Services is a shared‑service team that provides financial and business support, guidance, and resources to campus departments. Team members support departments in fiscal administration, business operations, procurement, and expense administration. By providing transactional support services and implementing best practices for essential financial and business operations, departments supported by Campus Business Services are enabled to make informed, strategic decisions at every level for maximizing impact, upholding fiscal responsibility, and contributing to the university’s ongoing success.
Key Responsibilities
Provide transactional support services and aid in the implementation of best practices for supported departments in fiscal administration, financial reporting, procurement administration, and travel & expense management.
Oversee contract management, fiscal administration, expense reporting, purchasing, and procurement support for departments.
Procure items on behalf of departments, process expense and travel reimbursement requests, and record journal entries.
Train and mentor new employees regarding fiscal compliance in procurement, travel, and expense policy and procedures.
Lead regular financial meetings with departments, advising on financial operations and leading analysis, data reconciliation, and reporting.
Facilitate contract management of purchase orders and agreements; anticipate expirations, process invoices, and monitor contract terms and conditions.
Initiate and manage purchase orders and service agreements; ensure compliance in all procurement actions including complex purchases that require competitive solicitations or valid sole‑source documentation.
Serve as the primary department liaison with the Procurement Service Center, other units, and vendors; identify, investigate, and resolve purchasing issues.
Research and review complicated procurement options to improve methods, purchasing strategies, and time utilization, resulting in efficiencies.
Compile, validate, and review receipts from procurement cardholders to create expense reports; appropriately allocate and code charges according to defined standards.
Provide interpretation of travel policies and rules to ensure compliance; apply knowledge of university and campus policies to travel and reimbursement activities.
Assist staff with travel arrangements while advising on proper protocol and processes for business and personal reimbursements.
Compile receipts and process reimbursements by creating and routing expense reports, evaluating charges for appropriateness and reasonableness.
Ensure proper workflow and approvals are in place to facilitate timely reimbursement processing.
Consult and provide resolution to accounting problems; investigate and analyze data to ensure accuracy, completeness, and compliance; perform corrective actions.
Process journal entries to ensure accurate allocation of funds, proper budget display, and correct expenditure and revenue postings.
Improve the efficiency of requests and data collected through systems; may prepare invoices and manage reconciliation processes.
Evaluate departmental finance and business reporting needs and develop dashboards and reporting solutions.
Compare budget status to business plans, identify discrepancies and variances, and advise on funding sources and constraints, flagging compliance concerns.
Maintain updated policy and procedure documents for financial processes; serve as liaison with the Campus Controller’s Office and Budget & Fiscal Planning.
Act as a backup for other staff to ensure continuity of business operations; assist and participate in special projects as requested.
Participate in a hybrid work schedule, 1–2 days in the office per week, subject to change.
What We Require
Bachelor’s degree from an accredited college or university.
One (1) year of job‑related business operations and/or finance experience.
Equivalent combination of education and experience may substitute.
What You Will Need
Solid problem‑solving skills and ability to develop process improvements.
Strong oral and written communication skills.
Ability to build partnerships and work collaboratively with others to meet shared objectives; organizational skills that allow managing multiple projects simultaneously and handling interruptions.
Experience with financial reporting, reconciliation, budgeting, and communicating financial information effectively.
Comfortable with in‑person and virtual settings, including the use of a web‑camera during Teams or Zoom meetings.
Adept at addressing unexpected situations that might arise at any moment.
Strong computer skills including Microsoft 365 (Word, Visio, Excel, PowerPoint, Teams or similar), email communication tools, and web‑based applications (Zoom).
What We Would Like You To Have
Experience working in higher education, research institutions, or government financial management involving multiple fund sources.
Experience with financial systems such as Oracle, PeopleSoft, SAP, Concur, IBM Cognos or similar ERP or CRM platforms.
General understanding of rules and regulations that drive university processes (e.g., Fiscal Code of Ethics, procurement rules).
Familiarity with service management solutions (Atlassian JSM, ServiceNow, Salesforce).
What We Can Offer
Annual salary range: $61,000 – $63,600.
Benefits: Medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; ECO Pass for local transit; access to CU Advantage program.
Application Instructions
A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
References may be requested at a later time.
Apply by
January 20, 2026
through CU Boulder Jobs (application materials will not be accepted via email).
Equal Opportunity Employer Statement CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
Compliance Statement In compliance with the Colorado Job Application Fairness Act, you may redact or remove age‑identifying information such as age, date of birth, or dates of school attendance or graduation in any materials you submit. You will not be penalized for this.
#J-18808-Ljbffr