Elliott Davis
Who We Are
Elliott Davis pairs forward‑thinking tax, assurance and consulting services with industry‑leading workplace culture. Our nine offices — located in the fastest growing cities in the US — are built on a foundation of inclusivity, collaboration, and collective growth. We work daily to provide exceptional service to our people, customers, and our communities. Audit and assurance services are provided by Elliott Davis, LLC (doing business in NC and D.C. as Elliott Davis, PLLC), a licensed CPA firm.
Our Mission, Vision and Values Mission:
To make a positive impact on our clients, our people, and our communities
Vision:
To be recognized as the leading firm in our markets
Values:
Do the right thing, Service to others, Mutual Respect, Always Getting Better, Quality
Job Summary The Office Manager is an integral member of our Firm Support Services team, providing on‑the‑ground support in our local office, and coordinating the workflow process of the logistics team. This individual is required to make independent decisions in prioritizing requests and assigning duties to other Logistics personnel, and effectively manage through stressful situations. He or she is responsible for staffing office support needs, leading and developing his or her team, and providing coaching, training, and feedback as needed. This individual always presents a professional appearance and demeanor, and represents the firm’s mission, vision, and values appropriately, making our employees and our visitors feel welcome, and providing support and cross‑training as needed.
Essential Functions
Plan, direct and coordinate support services for the office
Directly supervise logistics personnel, serving as their mentor and coach. Help identify opportunities for staff development and cross‑training
Goal setting and annual review process, including performance management and development of local logistic personnel
Plan and coordinate internal office events and community engagement in conjunction with leadership
Serve as main point of contact for all building maintenance and facilities requests, facilities support and service calls
Maintain an updated record of invoices from external partners and track regular and ad‑hoc facility expenses
Manage vendor relationships, and make recommendations to leadership regarding options and cost‑saving initiatives
Coordinate various facility‑related and custodial‑related functions in the local office
Set up and break down/clean‑up of conference or meeting rooms
Submit catering orders for meetings or training sessions
Assist with vendor contact and coordination of services
Assist with other hospitality requests as needed, and recommend ways to improve processes
Maintain a safe, functional, and productive work environment, and ensure the physical appearance of the office meets company standards
Coordinates and ensures security and emergency preparedness procedures are implemented properly
Communicates workplace safety precautions to employees
Assist in the onboarding process for new hires and the off‑boarding process for employees leaving the firm
Maintain office equipment, such as printers, projectors, etc., and/or identify the need for any repairs
Check rooms and furniture to identify needs for repairs or renovations
Additional duties as required
Physical Requirements
Regularly required to remain in a stationary position; use hands repetitively to operate standard office equipment; and to talk or hear, both in person and by telephone
Required to have specific vision abilities which include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
Cognitive/Mental Requirements
Use written and oral communication skills.
Read and interpret data, information, and documents.
Observe and interpret situations.
Work under deadlines with frequent interruptions.
Interact with internal and external customers and others in the course of work.
Qualifications
Bachelor or Associate’s degree preferred or equivalent experience in a Professional Services’ firm
Minimum 8+ years of executive administrative experience working in a professional services firm or office setting
Proven experience in managing or supervising administrative personnelKnowledge of office manager responsibilities, systems, and procedures
Ability to work alone and/or unsupervised
Ability to work overtime as needed and/or on a seasonal basis (weekday evenings and weekends)
Must be honest and ethical and maintain confidentiality when necessary
Must be reliable, responsible, dependable, and fulfill obligations
Willingness to lead, take charge, and offer opinions and direction
Strong attention to detail and problem‑solving skills
Flexibility and adaptability required
Ability to build relationships with all levels of employees
A commitment to quality, continuous improvement, and teamwork
Ability to multitask and prioritize
Excellent written and verbal communication skills
Excellent computer skills, including proficiency in Microsoft Office (MS Word, MS Excel, and MS Outlook in particular)
Position Type / Expected Hours of Work This position is full‑time / 40 hours per week, with some overtime as required.
Travel Occasional travel may be required.
EEO Statement Elliott Davis Advisory, LLC provides equal employment opportunities to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.
Benefits
Generous time away and paid firm holidays, including the week between Christmas and New Year’s
Flexible work schedules
16 weeks of paid maternity and adoption leave, 8 weeks of paid parental leave, 4 weeks of paid and caregiver leave (once eligible)
First‑class health and wellness benefits, including wellness coaching and mental health counseling
One‑on‑one professional coaching
Leadership and career development programs
Access to Beyond: a one‑of‑a‑kind program with experiences that help you expand your life, personally and professionally
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Administrative
Industries Professional Services
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Our Mission, Vision and Values Mission:
To make a positive impact on our clients, our people, and our communities
Vision:
To be recognized as the leading firm in our markets
Values:
Do the right thing, Service to others, Mutual Respect, Always Getting Better, Quality
Job Summary The Office Manager is an integral member of our Firm Support Services team, providing on‑the‑ground support in our local office, and coordinating the workflow process of the logistics team. This individual is required to make independent decisions in prioritizing requests and assigning duties to other Logistics personnel, and effectively manage through stressful situations. He or she is responsible for staffing office support needs, leading and developing his or her team, and providing coaching, training, and feedback as needed. This individual always presents a professional appearance and demeanor, and represents the firm’s mission, vision, and values appropriately, making our employees and our visitors feel welcome, and providing support and cross‑training as needed.
Essential Functions
Plan, direct and coordinate support services for the office
Directly supervise logistics personnel, serving as their mentor and coach. Help identify opportunities for staff development and cross‑training
Goal setting and annual review process, including performance management and development of local logistic personnel
Plan and coordinate internal office events and community engagement in conjunction with leadership
Serve as main point of contact for all building maintenance and facilities requests, facilities support and service calls
Maintain an updated record of invoices from external partners and track regular and ad‑hoc facility expenses
Manage vendor relationships, and make recommendations to leadership regarding options and cost‑saving initiatives
Coordinate various facility‑related and custodial‑related functions in the local office
Set up and break down/clean‑up of conference or meeting rooms
Submit catering orders for meetings or training sessions
Assist with vendor contact and coordination of services
Assist with other hospitality requests as needed, and recommend ways to improve processes
Maintain a safe, functional, and productive work environment, and ensure the physical appearance of the office meets company standards
Coordinates and ensures security and emergency preparedness procedures are implemented properly
Communicates workplace safety precautions to employees
Assist in the onboarding process for new hires and the off‑boarding process for employees leaving the firm
Maintain office equipment, such as printers, projectors, etc., and/or identify the need for any repairs
Check rooms and furniture to identify needs for repairs or renovations
Additional duties as required
Physical Requirements
Regularly required to remain in a stationary position; use hands repetitively to operate standard office equipment; and to talk or hear, both in person and by telephone
Required to have specific vision abilities which include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
Cognitive/Mental Requirements
Use written and oral communication skills.
Read and interpret data, information, and documents.
Observe and interpret situations.
Work under deadlines with frequent interruptions.
Interact with internal and external customers and others in the course of work.
Qualifications
Bachelor or Associate’s degree preferred or equivalent experience in a Professional Services’ firm
Minimum 8+ years of executive administrative experience working in a professional services firm or office setting
Proven experience in managing or supervising administrative personnelKnowledge of office manager responsibilities, systems, and procedures
Ability to work alone and/or unsupervised
Ability to work overtime as needed and/or on a seasonal basis (weekday evenings and weekends)
Must be honest and ethical and maintain confidentiality when necessary
Must be reliable, responsible, dependable, and fulfill obligations
Willingness to lead, take charge, and offer opinions and direction
Strong attention to detail and problem‑solving skills
Flexibility and adaptability required
Ability to build relationships with all levels of employees
A commitment to quality, continuous improvement, and teamwork
Ability to multitask and prioritize
Excellent written and verbal communication skills
Excellent computer skills, including proficiency in Microsoft Office (MS Word, MS Excel, and MS Outlook in particular)
Position Type / Expected Hours of Work This position is full‑time / 40 hours per week, with some overtime as required.
Travel Occasional travel may be required.
EEO Statement Elliott Davis Advisory, LLC provides equal employment opportunities to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.
Benefits
Generous time away and paid firm holidays, including the week between Christmas and New Year’s
Flexible work schedules
16 weeks of paid maternity and adoption leave, 8 weeks of paid parental leave, 4 weeks of paid and caregiver leave (once eligible)
First‑class health and wellness benefits, including wellness coaching and mental health counseling
One‑on‑one professional coaching
Leadership and career development programs
Access to Beyond: a one‑of‑a‑kind program with experiences that help you expand your life, personally and professionally
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Administrative
Industries Professional Services
#J-18808-Ljbffr