Mack & Associates, Ltd.
Executive Assistant to Chairman - Relocation Required
Mack & Associates, Ltd., Dallas, Texas, United States, 75215
Executive Assistant to Chairman - Relocation Required
A reputable Fortune 500 company is seeking a highly experienced Executive Assistant to support the Chairman, including the Chairman's family office. This role will require relocation to the south-central part of the U.S., as the position is not located in Texas, with a full relocation package offered. This dynamic, high-impact role offers significant exposure to executive leadership, board members and global stakeholders. The individual will be a critical partner to senior leadership, managing a blend of corporate and personal responsibilities in a fast-paced, high-stakes environment. The ideal candidate is exceptionally organized, discreet, and poised, with the ability to operate autonomously while handling complex, sensitive matters with sound judgment. This role requires flexibility, discretion, and the ability to travel both domestically and internationally on short notice and will need 24/7 accessibility. The comprehensive benefits package includes medical, vision, dental insurance, relocation assistance and PTO.
Key Responsibilities of the Executive Assistant
Serve as a trusted right‑hand to the Chairman, overseeing day‑to‑day operations—both professional and personal.
Provide dedicated support to the Chairman's office and act as the crucial link between the Chairman and internal/external advisors and financial teams.
Manage a complex, ever‑evolving calendar involving high‑profile meetings, board activities, and global initiatives.
Act as a liaison between the Chairman and internal departments, board members, family office personnel, and international partners.
Coordinate intricate travel logistics including global itineraries, visas, private travel, and security protocols.
Support strategic projects with high‑level project management, documentation, and stakeholder alignment.
Attend meetings, capture detailed notes, and ensure execution on key action items.
Maintain 24/7 availability, and travel with the executive domestically and internationally.
Qualifications of the Executive Assistant
Bachelor’s degree required; advanced degrees or professional certifications preferred.
10‑15 years of experience supporting C‑Level Executives (ideally from a Fortune 500 company) or ultra‑high‑net‑worth family office setting.
Demonstrated discretion, professionalism, and confidentiality in high‑trust roles.
Strong command of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Teams).
Exceptional written and verbal communication skills.
Highly organized, detail‑oriented, and capable of juggling competing priorities.
Independent, proactive, and calm under pressure.
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Key Responsibilities of the Executive Assistant
Serve as a trusted right‑hand to the Chairman, overseeing day‑to‑day operations—both professional and personal.
Provide dedicated support to the Chairman's office and act as the crucial link between the Chairman and internal/external advisors and financial teams.
Manage a complex, ever‑evolving calendar involving high‑profile meetings, board activities, and global initiatives.
Act as a liaison between the Chairman and internal departments, board members, family office personnel, and international partners.
Coordinate intricate travel logistics including global itineraries, visas, private travel, and security protocols.
Support strategic projects with high‑level project management, documentation, and stakeholder alignment.
Attend meetings, capture detailed notes, and ensure execution on key action items.
Maintain 24/7 availability, and travel with the executive domestically and internationally.
Qualifications of the Executive Assistant
Bachelor’s degree required; advanced degrees or professional certifications preferred.
10‑15 years of experience supporting C‑Level Executives (ideally from a Fortune 500 company) or ultra‑high‑net‑worth family office setting.
Demonstrated discretion, professionalism, and confidentiality in high‑trust roles.
Strong command of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Teams).
Exceptional written and verbal communication skills.
Highly organized, detail‑oriented, and capable of juggling competing priorities.
Independent, proactive, and calm under pressure.
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