Stony Brook Southampton Hospital
Front Desk/Medical Assistant
Stony Brook Southampton Hospital, Southold, New York, United States
SUMMARY
The medical receptionist/medical assistant will assist the department with coordination of the daily operations of the front desk, and other duties to ensure efficient work flow and patient care.
Job Duties & Essential Functions
Utilize Electronic Medical Record (EMR) and/or other systems for check‑in/check‑out processes including verifying patient demographics, insurance information, obtaining patient signatures on applicable patient forms, and having the patient complete any paperwork associated with the visit.
Enter/scan patient data into the EMR.
Collect any necessary payments and process accordingly.
Facilitate patient flow by notifying the provider of patients’ arrival, delays or back‑logs and communicating with other staff and/or patients as necessary.
Schedule patient appointments and remind the patients of any necessary documentation that may be required for their appointment.
Schedule any services or procedures as needed.
Obtain/retrieve referrals/authorizations/eligibility verification that may be required.
Keep office supplies adequately stocked by anticipating inventory needs and placing orders or advising office manager of items needed.
Place patients in the examination rooms and document using the electronic medical record, medications, vitals and main reason for visit.
Perform screening and measuring procedures, which include but are not limited to height, weight, blood pressure, pulse, temperature, EKG.
Obtain previous test results from outside labs, radiology, physicians’ offices, etc.
Prepare rooms after each patient and for specific procedures as needed.
Ensure the cleanliness and adequate supply of medical inventory in each exam room.
Ensure HIPAA and OSHA guidelines are followed at all times.
Perform all other duties as assigned by management.
Position Requirements
High School diploma/GED.
Must be proficient in using an EMR and a practice management system.
Must have the ability to multi‑task and pay close attention to detail.
Must have knowledge of insurance companies and their requirements for copays, referral/authorizations.
Must have basic computer skills, including emailing and proficiency in Microsoft Word and Excel.
Must have excellent organization skills.
Must have superior written and expressive communication skills.
Must have ability to work as an efficient team member.
Preferred Qualifications
Certified in phlebotomy.
CPR/AED Certified.
Physical Demands Medical Assistants may spend a great deal of their professional day walking, standing, moving and manipulating equipment, as well as lifting and moving objects, equipment and supplies. It is reasonable to anticipate lifting 20‑25 pounds in any given day. Bending or twisting of the body may also be a frequent occurrence.
Shift Days Tags Salary Range $20-$24.98 per hour Position Front Desk/Medical Assistant Open Date 1/5/2026 This position is currently accepting applications.
Employment Details Category: Medical Assistant Exempt/Non-Exempt: Non-Exempt Location: Southold Family Medicine – Family Medicine Full-Time/Part-Time: Full-Time
Stony Brook Southampton Hospital
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Job Duties & Essential Functions
Utilize Electronic Medical Record (EMR) and/or other systems for check‑in/check‑out processes including verifying patient demographics, insurance information, obtaining patient signatures on applicable patient forms, and having the patient complete any paperwork associated with the visit.
Enter/scan patient data into the EMR.
Collect any necessary payments and process accordingly.
Facilitate patient flow by notifying the provider of patients’ arrival, delays or back‑logs and communicating with other staff and/or patients as necessary.
Schedule patient appointments and remind the patients of any necessary documentation that may be required for their appointment.
Schedule any services or procedures as needed.
Obtain/retrieve referrals/authorizations/eligibility verification that may be required.
Keep office supplies adequately stocked by anticipating inventory needs and placing orders or advising office manager of items needed.
Place patients in the examination rooms and document using the electronic medical record, medications, vitals and main reason for visit.
Perform screening and measuring procedures, which include but are not limited to height, weight, blood pressure, pulse, temperature, EKG.
Obtain previous test results from outside labs, radiology, physicians’ offices, etc.
Prepare rooms after each patient and for specific procedures as needed.
Ensure the cleanliness and adequate supply of medical inventory in each exam room.
Ensure HIPAA and OSHA guidelines are followed at all times.
Perform all other duties as assigned by management.
Position Requirements
High School diploma/GED.
Must be proficient in using an EMR and a practice management system.
Must have the ability to multi‑task and pay close attention to detail.
Must have knowledge of insurance companies and their requirements for copays, referral/authorizations.
Must have basic computer skills, including emailing and proficiency in Microsoft Word and Excel.
Must have excellent organization skills.
Must have superior written and expressive communication skills.
Must have ability to work as an efficient team member.
Preferred Qualifications
Certified in phlebotomy.
CPR/AED Certified.
Physical Demands Medical Assistants may spend a great deal of their professional day walking, standing, moving and manipulating equipment, as well as lifting and moving objects, equipment and supplies. It is reasonable to anticipate lifting 20‑25 pounds in any given day. Bending or twisting of the body may also be a frequent occurrence.
Shift Days Tags Salary Range $20-$24.98 per hour Position Front Desk/Medical Assistant Open Date 1/5/2026 This position is currently accepting applications.
Employment Details Category: Medical Assistant Exempt/Non-Exempt: Non-Exempt Location: Southold Family Medicine – Family Medicine Full-Time/Part-Time: Full-Time
Stony Brook Southampton Hospital
#J-18808-Ljbffr