State University of New York at Buffalo
Administrative Assistant 1, Academic Administration (NY HELPS)
State University of New York at Buffalo, New York, New York, us, 10261
Administrative Assistant 1, Academic Administration (NY HELPS)
Position Title Administrative Assistant 1, Academic Administration (NY HELPS)
The
School of Management
is seeking an
Administrative Assistant 1
to provide essential administrative support across our academic departments. This role will serve as the primary point of contact for department chairs and faculty, coordinating office operations and academic administrative needs.
Key responsibilities include, but are not limited to:
Provide general administrative support, including answering phones, handling mailings, and completing basic office tasks.
Coordinate meetings, presentations, and events.
Assist with faculty searches by organizing agendas and travel arrangements.
Accurately record and distribute meeting minutes as needed.
Maintain office supplies and inventory.
Communicate purchasing and expense report needs to the business office.
Prepare reports and documents as requested.
Support business function processing.
This role requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic academic environment.
Learn more:
Our
benefits , where we prioritize your well‑being and success to enhance every aspect of your life.
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Departmental Operating Needs Minimum Qualifications Non-competitive (NY HELPS):
High school diploma or high school equivalency diploma
Two years of experience in administrative support
Use of office software (e.g., email, word processing)
Provision of customer service
Business writing
Management of an office
OR
Competitive ( NON-Y HELPS):
Reassignment Requirement:
You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.
Reinstatement Requirement:
You must be a former state employee to request reinstatement to the title that was held (or transferable title).
Administrative Assistant Trainee 1 Transfer Eligibility Requirement:
You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).
Administrative Assistant Trainee 2 Transfer Eligibility Requirement:
You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.
Administrative Assistant 1 Transfer Eligibility Requirement:
You must have either one year of service in a clerical title (SG-9 or above) or completion of a two‑year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.
Keyboarding requirement:
Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.
ALL APPLICANTS MUST MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS. ANY APPLICATIONS RECEIVED THAT DO NOT MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS WILL BE CONSIDERED UNQUALIFIED AND WILL BE DISCARDED.
Preferred Qualifications Physical Demands Salary Range Salary Range $47,695
Additional Salary Information Work Days Work Days Weekdays - Monday - Friday
Work Hours 8:00 a.m. – 4:00 p.m.
Scheduled Work Days Job Type Job Type Full‑Time
Campus Campus North Campus
Posting Alerts Special Instructions Summary Additional Information Is a background check required for this posting? No
Contact Information Contact's Name: Rachel Sluberski
Contact's Title: Senior Staff Assistant
Contact's Email
Contact's Phone: 716-645-2305
Posting Dates Posted 12/19/2025
Supplemental Questions Required fields are indicated with an asterisk (*).
* Please select your eligibility for application to this position.
Transfer Eligibility Requirement: you must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title.
Reassignment Requirement: You must hold the same title at the University at Buffalo.
Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).
I do not meet any of the above requirements.
* Please indicate your current employment affiliation with the University at Buffalo.
Faculty
Faculty Student Association (FSA)
Research Foundation Employee
State Classified
State Professional
UB Foundation
TA/GA
Student
No Current Employment Affiliation
* How did you first hear about this employment opportunity?
AcademicKeys.com
CareerExposure.com
CareerWomen.com
Chronicle of Higher Education
DiversitySearch.com
GoogleJobs.com
HERCjobs.org
HigherEdJobs.com
IMDiversity.com
Indeed.com
LinkedIn.com
MBACareers.com
Conference
Personal Referral
UBJobs.buffalo.edu
Other
Documents Needed To Apply Required Documents
Cover Letter
Resume
Optional Documents
Administrative Assistant 1 Traineeship Certificate - Microsoft Word Basics
Administrative Assistant 1 Traineeship Certificate - Customer Service
Administrative Assistant 1 Traineeship Certificate - Organized Office Worker
Administrative Assistant 1 Traineeship Certificate - Successful Business Writing
UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at diversity@buffalo.edu or by phone 716-645-2266.
#J-18808-Ljbffr
The
School of Management
is seeking an
Administrative Assistant 1
to provide essential administrative support across our academic departments. This role will serve as the primary point of contact for department chairs and faculty, coordinating office operations and academic administrative needs.
Key responsibilities include, but are not limited to:
Provide general administrative support, including answering phones, handling mailings, and completing basic office tasks.
Coordinate meetings, presentations, and events.
Assist with faculty searches by organizing agendas and travel arrangements.
Accurately record and distribute meeting minutes as needed.
Maintain office supplies and inventory.
Communicate purchasing and expense report needs to the business office.
Prepare reports and documents as requested.
Support business function processing.
This role requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic academic environment.
Learn more:
Our
benefits , where we prioritize your well‑being and success to enhance every aspect of your life.
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Departmental Operating Needs Minimum Qualifications Non-competitive (NY HELPS):
High school diploma or high school equivalency diploma
Two years of experience in administrative support
Use of office software (e.g., email, word processing)
Provision of customer service
Business writing
Management of an office
OR
Competitive ( NON-Y HELPS):
Reassignment Requirement:
You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.
Reinstatement Requirement:
You must be a former state employee to request reinstatement to the title that was held (or transferable title).
Administrative Assistant Trainee 1 Transfer Eligibility Requirement:
You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).
Administrative Assistant Trainee 2 Transfer Eligibility Requirement:
You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.
Administrative Assistant 1 Transfer Eligibility Requirement:
You must have either one year of service in a clerical title (SG-9 or above) or completion of a two‑year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.
Keyboarding requirement:
Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.
ALL APPLICANTS MUST MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS. ANY APPLICATIONS RECEIVED THAT DO NOT MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS WILL BE CONSIDERED UNQUALIFIED AND WILL BE DISCARDED.
Preferred Qualifications Physical Demands Salary Range Salary Range $47,695
Additional Salary Information Work Days Work Days Weekdays - Monday - Friday
Work Hours 8:00 a.m. – 4:00 p.m.
Scheduled Work Days Job Type Job Type Full‑Time
Campus Campus North Campus
Posting Alerts Special Instructions Summary Additional Information Is a background check required for this posting? No
Contact Information Contact's Name: Rachel Sluberski
Contact's Title: Senior Staff Assistant
Contact's Email
Contact's Phone: 716-645-2305
Posting Dates Posted 12/19/2025
Supplemental Questions Required fields are indicated with an asterisk (*).
* Please select your eligibility for application to this position.
Transfer Eligibility Requirement: you must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title.
Reassignment Requirement: You must hold the same title at the University at Buffalo.
Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).
I do not meet any of the above requirements.
* Please indicate your current employment affiliation with the University at Buffalo.
Faculty
Faculty Student Association (FSA)
Research Foundation Employee
State Classified
State Professional
UB Foundation
TA/GA
Student
No Current Employment Affiliation
* How did you first hear about this employment opportunity?
AcademicKeys.com
CareerExposure.com
CareerWomen.com
Chronicle of Higher Education
DiversitySearch.com
GoogleJobs.com
HERCjobs.org
HigherEdJobs.com
IMDiversity.com
Indeed.com
LinkedIn.com
MBACareers.com
Conference
Personal Referral
UBJobs.buffalo.edu
Other
Documents Needed To Apply Required Documents
Cover Letter
Resume
Optional Documents
Administrative Assistant 1 Traineeship Certificate - Microsoft Word Basics
Administrative Assistant 1 Traineeship Certificate - Customer Service
Administrative Assistant 1 Traineeship Certificate - Organized Office Worker
Administrative Assistant 1 Traineeship Certificate - Successful Business Writing
UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at diversity@buffalo.edu or by phone 716-645-2266.
#J-18808-Ljbffr