Innova Solutions
Job Title
Administrative Assistant
Location
Cohoes, NY – Fully onsite
Position Type
Fulltime/Contract (6 months, possible extension)
Job Summary
As an
Administrative Assistant , you will:
Provide administrative support to various advisors & account managers in a dynamic team environment and provide backup team support as needed. Maintain and coordinate detailed calendars including internal & external meetings and conference calls, prioritizing meeting requests, and related logistics. Coordinate logistics for client calls & advisor meetings that include scheduling, teleconference rooms, and calendar conflicts on an ongoing basis. Coordinate travel arrangements and process expense reports in a timely manner. Handle highly confidential and sensitive client information with the utmost discretion. Prepare and distribute department correspondence, memos, letters, reports or other documents as requested. Interact with high level business leaders in a professional and effective manner. Organize and ship materials to clients; respond and follow up on client requests. Support the onboarding and integration of new hires on team as well as new client accounts, including performing the relevant data entry processes. Maintain understanding of firm policies and handle certain issues independently. Participate in ad-hoc and general administrative duties including, but not limited to, copying, scanning, filing, faxing, archiving, inventory ordering, invoice submissions, shipping, mail and check related processing.
Skills & Qualifications Experience supporting high level executives and/or financial advisors in a complex environment, preferably in financial services, private sector or government. Ability to exercise good judgment and discretion in dealing with confidential material or handling highly sensitive information. Excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication. Extreme attention to detail and organizational skills, with ability to prioritize tasks. Quick learner and self-starter with excellent anticipation skills. Pro‑active problem solver and independent thinker; ability to follow‑up as often as necessary. Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi‑task in a dynamic but deadline‑driven environment. Highest degree of integrity, professionalism, and diplomacy is required. Strong proficiency in MS Word, Excel, PowerPoint, and Outlook is required. Familiar with expense platforms such as SAP Concur. Supportive team player with a positive attitude. Ideal candidate has at least 5+ years of experience.
Pay Range $20.00 to $25.00 per hour
Benefits Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health savings account (HSA) and Flexible spending account (FSA). Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law). Employee Assistance Program (EAP).
Contact Onkar Chand +1 678-813-1578 Onkar.Chand@innovasolutions.com
Equal Opportunity Employer Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at hr@innovasolutions.com or (770) 493-5588. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.
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Administrative Assistant
Location
Cohoes, NY – Fully onsite
Position Type
Fulltime/Contract (6 months, possible extension)
Job Summary
As an
Administrative Assistant , you will:
Provide administrative support to various advisors & account managers in a dynamic team environment and provide backup team support as needed. Maintain and coordinate detailed calendars including internal & external meetings and conference calls, prioritizing meeting requests, and related logistics. Coordinate logistics for client calls & advisor meetings that include scheduling, teleconference rooms, and calendar conflicts on an ongoing basis. Coordinate travel arrangements and process expense reports in a timely manner. Handle highly confidential and sensitive client information with the utmost discretion. Prepare and distribute department correspondence, memos, letters, reports or other documents as requested. Interact with high level business leaders in a professional and effective manner. Organize and ship materials to clients; respond and follow up on client requests. Support the onboarding and integration of new hires on team as well as new client accounts, including performing the relevant data entry processes. Maintain understanding of firm policies and handle certain issues independently. Participate in ad-hoc and general administrative duties including, but not limited to, copying, scanning, filing, faxing, archiving, inventory ordering, invoice submissions, shipping, mail and check related processing.
Skills & Qualifications Experience supporting high level executives and/or financial advisors in a complex environment, preferably in financial services, private sector or government. Ability to exercise good judgment and discretion in dealing with confidential material or handling highly sensitive information. Excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication. Extreme attention to detail and organizational skills, with ability to prioritize tasks. Quick learner and self-starter with excellent anticipation skills. Pro‑active problem solver and independent thinker; ability to follow‑up as often as necessary. Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi‑task in a dynamic but deadline‑driven environment. Highest degree of integrity, professionalism, and diplomacy is required. Strong proficiency in MS Word, Excel, PowerPoint, and Outlook is required. Familiar with expense platforms such as SAP Concur. Supportive team player with a positive attitude. Ideal candidate has at least 5+ years of experience.
Pay Range $20.00 to $25.00 per hour
Benefits Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health savings account (HSA) and Flexible spending account (FSA). Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law). Employee Assistance Program (EAP).
Contact Onkar Chand +1 678-813-1578 Onkar.Chand@innovasolutions.com
Equal Opportunity Employer Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at hr@innovasolutions.com or (770) 493-5588. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.
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