Florida Fish and Wildlife Conservation Commission
OPS Administrative Assistant II - 77902334
Florida Fish and Wildlife Conservation Commission, Lake City, Florida, United States, 32024
Requisition No:
867274
Agency:
Florida Fish and Wildlife Conservation Commission
Pay Plan:
Temp
Position Number:
77902334
Salary:
$18.75 per hour for 1,920 hours per fiscal year
Location:
North Central Regional Office, Lake City
Broadband Code:
43-6011-03
Region:
North Central
County:
Columbia
Mission Statement Managing fish and wildlife resources for their long-term well-being and the benefit of people.
Agency Information The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.
Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.
Values: dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.
The Division of Habitat & Species Conservation is comprised of six Sections and two offices. This position works within the Wildlife and Habitat Management Section of the Division of Habitat and Species Conservation.
Minimum Qualifications A high school diploma and six years of professional experience in administrative work. A bachelor’s degree can substitute for four of the six years’ experience.
Employment Conditions Employment in this position is contingent upon a satisfactory criminal history record check.
Residency Requirement: none.
List of Subordinates Supervised: none.
Description of Duties
Offer inter-divisional secretarial support and assistance through participation as a member of the regional administrative team.
Answer questions from callers and office visitors about the Commission, its programs, or fish and wildlife conservation. Provide excellent customer service.
Process purchase order requisitions and invoices.
Assist regional WHM staff with all facets of the purchasing process, including working directly with vendors.
Coordinate with appropriate staff to process and issue special use permits for activities on wildlife management areas (WMAs). Coordinate with various Divisions/Sections and WHM staff to issue or invalidate permit applications based on comments from reviewers.
Enter monthly reports into appropriate databases.
Prepare, compose, and track correspondence (e.g., letters, memoranda, emails).
Assist staff with questions regarding established policies and procedures to ensure compliance and consistency. Serve as liaison with field offices and personnel on administrative and clerical procedures.
Organize, maintain and update electronic files of all project-related activities and personnel records.
Assist with hiring and recruitment, including advertisements, arranging interviews and completing hiring documents.
Provide routine clerical support including maintaining stocks of office supplies and photocopying.
Facilitate meeting or travel arrangements and assist staff with preparing travel authorizations and reimbursement requests.
Respond to requests for publications, rules, status of projects and other information.
Complete other duties as assigned. Assist other sections, offices, or divisions when needed.
Knowledge, Skills, and Abilities
Knowledge of personal computers, typing, filing and records retention.
Knowledge and basic proficiency with Microsoft applications including Word, Excel, Outlook and SharePoint.
Knowledge of office management techniques, proper use of grammar, spelling and punctuation.
Ability to prioritize work assignments, multi-task and work independently.
Ability to compile and disseminate reports and communicate both verbally and in writing with both external and internal customers.
Skills in organization and attention to detail.
Skills in developing and processing correspondence.
Secretarial, accounting or business experience.
Ability to provide excellent customer service and participate productively in teams.
Ability to work well with minimal supervision.
Application Requirements In addition to submitting an electronic State of Florida employment application and completing the qualifying questions, please attach a cover letter. This letter should at minimum explain your interest in the specific organization and position and identify your most relevant skills or experiences.
Equal Opportunity Statement The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Contact Location: Lake City, FL 32024.
For assistance, call the People First Service Center at (877) 562-7287 Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time.
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867274
Agency:
Florida Fish and Wildlife Conservation Commission
Pay Plan:
Temp
Position Number:
77902334
Salary:
$18.75 per hour for 1,920 hours per fiscal year
Location:
North Central Regional Office, Lake City
Broadband Code:
43-6011-03
Region:
North Central
County:
Columbia
Mission Statement Managing fish and wildlife resources for their long-term well-being and the benefit of people.
Agency Information The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.
Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.
Values: dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.
The Division of Habitat & Species Conservation is comprised of six Sections and two offices. This position works within the Wildlife and Habitat Management Section of the Division of Habitat and Species Conservation.
Minimum Qualifications A high school diploma and six years of professional experience in administrative work. A bachelor’s degree can substitute for four of the six years’ experience.
Employment Conditions Employment in this position is contingent upon a satisfactory criminal history record check.
Residency Requirement: none.
List of Subordinates Supervised: none.
Description of Duties
Offer inter-divisional secretarial support and assistance through participation as a member of the regional administrative team.
Answer questions from callers and office visitors about the Commission, its programs, or fish and wildlife conservation. Provide excellent customer service.
Process purchase order requisitions and invoices.
Assist regional WHM staff with all facets of the purchasing process, including working directly with vendors.
Coordinate with appropriate staff to process and issue special use permits for activities on wildlife management areas (WMAs). Coordinate with various Divisions/Sections and WHM staff to issue or invalidate permit applications based on comments from reviewers.
Enter monthly reports into appropriate databases.
Prepare, compose, and track correspondence (e.g., letters, memoranda, emails).
Assist staff with questions regarding established policies and procedures to ensure compliance and consistency. Serve as liaison with field offices and personnel on administrative and clerical procedures.
Organize, maintain and update electronic files of all project-related activities and personnel records.
Assist with hiring and recruitment, including advertisements, arranging interviews and completing hiring documents.
Provide routine clerical support including maintaining stocks of office supplies and photocopying.
Facilitate meeting or travel arrangements and assist staff with preparing travel authorizations and reimbursement requests.
Respond to requests for publications, rules, status of projects and other information.
Complete other duties as assigned. Assist other sections, offices, or divisions when needed.
Knowledge, Skills, and Abilities
Knowledge of personal computers, typing, filing and records retention.
Knowledge and basic proficiency with Microsoft applications including Word, Excel, Outlook and SharePoint.
Knowledge of office management techniques, proper use of grammar, spelling and punctuation.
Ability to prioritize work assignments, multi-task and work independently.
Ability to compile and disseminate reports and communicate both verbally and in writing with both external and internal customers.
Skills in organization and attention to detail.
Skills in developing and processing correspondence.
Secretarial, accounting or business experience.
Ability to provide excellent customer service and participate productively in teams.
Ability to work well with minimal supervision.
Application Requirements In addition to submitting an electronic State of Florida employment application and completing the qualifying questions, please attach a cover letter. This letter should at minimum explain your interest in the specific organization and position and identify your most relevant skills or experiences.
Equal Opportunity Statement The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Contact Location: Lake City, FL 32024.
For assistance, call the People First Service Center at (877) 562-7287 Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time.
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