Diocese of Tucson
Administrative Assistant I
Location: St. Kateri Tekakwitha Parish Office, Tucson, AZ
Status: Part time
Exemption status: Non‑exempt
Salary Grade: 22
Department: Diocese of Tucson
Primary Function: Under the direction of the pastor or parochial vicar in the absence of the pastor, business manager, or other assigned manager, the Administrative Assistant is responsible for providing secretarial and administrative support and for performing other varied functions as necessary in the parish. The employee shall be a minister of the Gospel and Catholic Teaching behaviorally while at work and in his/her personal life, “Live in a manner worthy of the call you have received.” (Eph. 4:1)
Essential Duties and Responsibilities
Perform in support of the Church and the diocese’s spiritual and pastoral mission.
Abide by Catholic principles in professional and private life.
Foster communication and collaborate with Parish, Pascua Yaqui Tribe, and diocesan employees.
Assist with and coordinate communication and record keeping of funerals, baptisms, and weddings.
Work with parish ministry leaders to ensure adherence to Diocese of Tucson Guidelines for the Prevention of and Response to Sexual Misconduct and the diocesan Code of Conduct.
Assist with orientation and education of new employees and volunteers on the parish safe environment program.
Maintain parish registry and other records as required.
Assist with ministry record keeping and communication to parish and families.
Help maintain schedules and notifications for liturgical events.
Assist bulletin editor; manage the parish Facebook page and website.
Provide support to parish personnel as necessary.
Perform other duties as assigned.
Respect and appreciate Pascua Yaqui Tribe and their ceremonies.
Physical/Mental Requirements Requires coordination and manual dexterity, normal mental and visual ability, and the ability to lift as required in a normal office environment. Emotional and psychological well‑being.
Required Activities
Walking; sitting; standing; stooping; reaching; talking; handling; hearing; carrying; keyboarding.
Basic Qualifications
A working knowledge of, and a strong commitment to, the mission of fostering lay leadership in the Catholic Church; must also be a practicing Catholic in full communion with the Church.
Excellent communication skills, verbal and written; excellent human‑relations interpersonal skills.
Exercise courtesy to fellow employees, parishioners, and the public.
Must be a self‑starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency.
Ability to maintain confidentiality.
Ability to work collaboratively in a team environment; punctuality is a must at all times; ability to travel locally as required; weekend and overtime work may be required.
Proficiency in computer technology to include word‑processing, spreadsheets, PowerPoint, web‑based data entry, and internet research; minimum typing skill of 40–50 wpm.
Professional bearing; clean and neat personal appearance.
Ability to successfully pass background, criminal history, and credit history checks.
A valid driver license and ability to drive.
Must be an active person.
Education and Experience
Associate’s degree in business or public administration from an accredited institution or equivalent experience.
One year’s experience as a receptionist or secretary in a small, medium or large firm or equivalent experience.
Experience in faith formation and youth ministry.
Other/Preferred Skills
Bilingual (English–Spanish) preferred.
Covenants of Employment St. Kateri is a Roman Catholic religious organization; all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church, Pascua Yaqui Tribe, and Arizona state law. Under the “Zero Tolerance Policy,” no employee will be knowingly assigned or retained to serve when that person is determined to have abused a minor or violated boundaries in dealing with minors.
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Primary Function: Under the direction of the pastor or parochial vicar in the absence of the pastor, business manager, or other assigned manager, the Administrative Assistant is responsible for providing secretarial and administrative support and for performing other varied functions as necessary in the parish. The employee shall be a minister of the Gospel and Catholic Teaching behaviorally while at work and in his/her personal life, “Live in a manner worthy of the call you have received.” (Eph. 4:1)
Essential Duties and Responsibilities
Perform in support of the Church and the diocese’s spiritual and pastoral mission.
Abide by Catholic principles in professional and private life.
Foster communication and collaborate with Parish, Pascua Yaqui Tribe, and diocesan employees.
Assist with and coordinate communication and record keeping of funerals, baptisms, and weddings.
Work with parish ministry leaders to ensure adherence to Diocese of Tucson Guidelines for the Prevention of and Response to Sexual Misconduct and the diocesan Code of Conduct.
Assist with orientation and education of new employees and volunteers on the parish safe environment program.
Maintain parish registry and other records as required.
Assist with ministry record keeping and communication to parish and families.
Help maintain schedules and notifications for liturgical events.
Assist bulletin editor; manage the parish Facebook page and website.
Provide support to parish personnel as necessary.
Perform other duties as assigned.
Respect and appreciate Pascua Yaqui Tribe and their ceremonies.
Physical/Mental Requirements Requires coordination and manual dexterity, normal mental and visual ability, and the ability to lift as required in a normal office environment. Emotional and psychological well‑being.
Required Activities
Walking; sitting; standing; stooping; reaching; talking; handling; hearing; carrying; keyboarding.
Basic Qualifications
A working knowledge of, and a strong commitment to, the mission of fostering lay leadership in the Catholic Church; must also be a practicing Catholic in full communion with the Church.
Excellent communication skills, verbal and written; excellent human‑relations interpersonal skills.
Exercise courtesy to fellow employees, parishioners, and the public.
Must be a self‑starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency.
Ability to maintain confidentiality.
Ability to work collaboratively in a team environment; punctuality is a must at all times; ability to travel locally as required; weekend and overtime work may be required.
Proficiency in computer technology to include word‑processing, spreadsheets, PowerPoint, web‑based data entry, and internet research; minimum typing skill of 40–50 wpm.
Professional bearing; clean and neat personal appearance.
Ability to successfully pass background, criminal history, and credit history checks.
A valid driver license and ability to drive.
Must be an active person.
Education and Experience
Associate’s degree in business or public administration from an accredited institution or equivalent experience.
One year’s experience as a receptionist or secretary in a small, medium or large firm or equivalent experience.
Experience in faith formation and youth ministry.
Other/Preferred Skills
Bilingual (English–Spanish) preferred.
Covenants of Employment St. Kateri is a Roman Catholic religious organization; all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church, Pascua Yaqui Tribe, and Arizona state law. Under the “Zero Tolerance Policy,” no employee will be knowingly assigned or retained to serve when that person is determined to have abused a minor or violated boundaries in dealing with minors.
#J-18808-Ljbffr