Quatrro Talent Acquisition & Organizational Development Services
Executive Assistant and Office Manager - Detroit Riverfront Conservancy
Quatrro Talent Acquisition & Organizational Development Services, Detroit, Michigan, United States, 48228
About the Detroit Riverfront Conservancy
The Detroit Riverfront Conservancy is a nonprofit organization dedicated to transforming the Detroit Riverfront into a world‑class public space. Since its founding in 2003, the Conservancy has led the development, maintenance, and programming of the Detroit Riverwalk, Dequindre Cut, and surrounding green spaces, welcoming more than three million visitors annually.
Executive Assistant & Office Manager The Executive Assistant and Office Manager supports senior leadership and ensures the office operates smoothly day‑to‑day. This position blends executive‑level administrative support with office management responsibilities, including scheduling, meeting logistics, facilities management, and general administrative support for the broader team.
This position requires excellent organizational, communication, and multitasking skills as well as the ability to handle confidential information with discretion.
Primary Responsibilities Executive Support
Manage calendars and scheduling for senior leadership, including internal and external meetings
Prepare meeting materials, agendas, notes, and follow‑up items
Coordinate logistics for leadership travel, accommodations and expenses
Support planning and logistics for internal events, board meetings, fundraising events and external engagements
Maintain accurate filing systems and ensure documentation is saved in accordance with organizational protocols
Coordinate external speaking and presentation requests for leadership
Office Management
Oversee office supply inventory, mail handling and shipping/receiving needs
Serve as the primary point of contact for building management and facilities‑related issues
Manage general office maintenance, including common spaces and conference room readiness
Greet visitors and manage public phone lines, voicemail messages and incoming inquiries
Provide team‑wide administrative support for tasks such as copying, scanning and document organization
Other duties as assigned
Required Qualifications
5+ years of experience in executive assistance, administrative support or office management
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Excellent communication and interpersonal skills
Strong time management, attention to detail and ability to handle multiple priorities
Proven ability to handle sensitive information with confidentiality and discretion
Why Work for the Detroit Riverfront Conservancy?
Join a mission‑driven organization revitalizing one of Detroit’s most iconic public spaces
Play a key role in fostering community connections and securing support for transformative initiatives
Work alongside a talented and collaborative team dedicated to creating a welcoming space for everyone
Compensation & Benefits The Detroit Riverfront Conservancy offers a competitive annual salary, comprehensive medical and dental benefits, a 401(k) plan with match, and PTO.
The Detroit Riverfront Conservancy is committed to creating a diverse and inclusive environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status.
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Executive Assistant & Office Manager The Executive Assistant and Office Manager supports senior leadership and ensures the office operates smoothly day‑to‑day. This position blends executive‑level administrative support with office management responsibilities, including scheduling, meeting logistics, facilities management, and general administrative support for the broader team.
This position requires excellent organizational, communication, and multitasking skills as well as the ability to handle confidential information with discretion.
Primary Responsibilities Executive Support
Manage calendars and scheduling for senior leadership, including internal and external meetings
Prepare meeting materials, agendas, notes, and follow‑up items
Coordinate logistics for leadership travel, accommodations and expenses
Support planning and logistics for internal events, board meetings, fundraising events and external engagements
Maintain accurate filing systems and ensure documentation is saved in accordance with organizational protocols
Coordinate external speaking and presentation requests for leadership
Office Management
Oversee office supply inventory, mail handling and shipping/receiving needs
Serve as the primary point of contact for building management and facilities‑related issues
Manage general office maintenance, including common spaces and conference room readiness
Greet visitors and manage public phone lines, voicemail messages and incoming inquiries
Provide team‑wide administrative support for tasks such as copying, scanning and document organization
Other duties as assigned
Required Qualifications
5+ years of experience in executive assistance, administrative support or office management
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Excellent communication and interpersonal skills
Strong time management, attention to detail and ability to handle multiple priorities
Proven ability to handle sensitive information with confidentiality and discretion
Why Work for the Detroit Riverfront Conservancy?
Join a mission‑driven organization revitalizing one of Detroit’s most iconic public spaces
Play a key role in fostering community connections and securing support for transformative initiatives
Work alongside a talented and collaborative team dedicated to creating a welcoming space for everyone
Compensation & Benefits The Detroit Riverfront Conservancy offers a competitive annual salary, comprehensive medical and dental benefits, a 401(k) plan with match, and PTO.
The Detroit Riverfront Conservancy is committed to creating a diverse and inclusive environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status.
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