Interplan LLC - National Architects & Engineers
Accounting Assistant
Interplan LLC - National Architects & Engineers, Florida, New York, United States
Interplan is a collaborative, people‑first organization that values accuracy, accountability, and strong internal partnerships. Our Accounting team plays a critical role in supporting project teams, clients, and leadership by ensuring financial data is timely, accurate, and well‑documented. We’re looking for a
Part‑time Accounting Assistant
who is detail‑oriented, dependable, and eager to support day‑to‑day accounting operations.
The Role The Accounting Assistant supports Accounts Payable and project accounting activities, with a focus on expense processing, billing support, and transaction accuracy. This role works closely with Accounting, Production, and Operations teams to ensure costs are properly reviewed, coded, approved, and recorded in Deltek systems.
What You’ll Be Doing Shipping & Printing Charges
Review weekly UPS billing statements, export charges from UPS, and import them into Deltek Vantagepoint
Save and maintain required billing backup documentation provided to clients
Review weekly plotting/printing charges from printing software, verify correct job coding, and import data into Deltek
Ensure all printing‑related charges have proper billing backup saved and organized
Expense Reports
Serve as the primary reviewer for employee expense reports, ensuring accuracy, completeness, and compliance with internal policies
Verify expense alignment with client contracts and project requirements
Post approved expense reports in Deltek in a timely manner
Permits & Client Fees
Assist with monitoring and processing permit and plan review fees paid on behalf of clients
Support approval workflows to ensure proper authorization and client reimbursement
Help ensure costs are accurately tracked and billed to the appropriate projects
Accounts Payable Support
Assist with AP transaction entry, invoice processing, and approval follow‑ups
Enter invoices into Deltek Vantagepoint and help track outstanding approvals
Support consultant statement reconciliation, ensuring invoices align with statements and contracts
Purchase Orders
Process and reconcile IT‑related purchase orders, including vouching and matching to invoices
Ensure PO documentation is complete and accurately recorded
What You’ll Bring
1–3 years of experience in accounting, accounts payable, or a related financial role
Strong attention to detail and ability to review financial data for accuracy and compliance
Experience working with Deltek Vantagepoint or similar project‑based accounting systems (preferred)
Proficiency with Microsoft Excel and basic accounting software
Ability to manage recurring weekly tasks and multiple deadlines
Strong organizational and documentation skills
Clear communicator with the ability to follow up on approvals and resolve discrepancies
Preferred Qualifications
Experience in a professional services, architecture, engineering, or consulting environment
Familiarity with expense reporting systems and project‑based billing
Understanding of client contract requirements and reimbursable expenses
Why You’ll Love Working Here
Continuing Education and Professional Development
Active employee lead activities committee
Employee Assistance Program
Health and Wellness Program
Paid Holidays
At Interplan, we’re a people‑first organization that believes great outcomes come from great relationships within our team and with every client we serve. We combine a high‑accountability, high‑support environment with a genuinely collaborative culture where ideas are welcomed, wins are shared, and learning never stops.
#J-18808-Ljbffr
Part‑time Accounting Assistant
who is detail‑oriented, dependable, and eager to support day‑to‑day accounting operations.
The Role The Accounting Assistant supports Accounts Payable and project accounting activities, with a focus on expense processing, billing support, and transaction accuracy. This role works closely with Accounting, Production, and Operations teams to ensure costs are properly reviewed, coded, approved, and recorded in Deltek systems.
What You’ll Be Doing Shipping & Printing Charges
Review weekly UPS billing statements, export charges from UPS, and import them into Deltek Vantagepoint
Save and maintain required billing backup documentation provided to clients
Review weekly plotting/printing charges from printing software, verify correct job coding, and import data into Deltek
Ensure all printing‑related charges have proper billing backup saved and organized
Expense Reports
Serve as the primary reviewer for employee expense reports, ensuring accuracy, completeness, and compliance with internal policies
Verify expense alignment with client contracts and project requirements
Post approved expense reports in Deltek in a timely manner
Permits & Client Fees
Assist with monitoring and processing permit and plan review fees paid on behalf of clients
Support approval workflows to ensure proper authorization and client reimbursement
Help ensure costs are accurately tracked and billed to the appropriate projects
Accounts Payable Support
Assist with AP transaction entry, invoice processing, and approval follow‑ups
Enter invoices into Deltek Vantagepoint and help track outstanding approvals
Support consultant statement reconciliation, ensuring invoices align with statements and contracts
Purchase Orders
Process and reconcile IT‑related purchase orders, including vouching and matching to invoices
Ensure PO documentation is complete and accurately recorded
What You’ll Bring
1–3 years of experience in accounting, accounts payable, or a related financial role
Strong attention to detail and ability to review financial data for accuracy and compliance
Experience working with Deltek Vantagepoint or similar project‑based accounting systems (preferred)
Proficiency with Microsoft Excel and basic accounting software
Ability to manage recurring weekly tasks and multiple deadlines
Strong organizational and documentation skills
Clear communicator with the ability to follow up on approvals and resolve discrepancies
Preferred Qualifications
Experience in a professional services, architecture, engineering, or consulting environment
Familiarity with expense reporting systems and project‑based billing
Understanding of client contract requirements and reimbursable expenses
Why You’ll Love Working Here
Continuing Education and Professional Development
Active employee lead activities committee
Employee Assistance Program
Health and Wellness Program
Paid Holidays
At Interplan, we’re a people‑first organization that believes great outcomes come from great relationships within our team and with every client we serve. We combine a high‑accountability, high‑support environment with a genuinely collaborative culture where ideas are welcomed, wins are shared, and learning never stops.
#J-18808-Ljbffr