Orange County Public Schools
Position Overview
Under general supervision, the purpose of this position is to perform school-based duties associated with registering and withdrawing students to and from Elementary Schools. The position is also responsible for grade changes and keeping accurate records for the bi-annual government funding (FTE) reports.
Essential Functions
Respond to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
Prepare registration packets, meet with parents and register kindergarten and new students for Elementary School.
Process paperwork for student transfers from Elementary to Middle School within and outside the school district.
Meet with parents and students to prepare paperwork to withdraw students from school.
Inputs and updates student information into the computer to compile student records and current immunization records.
Prepares and maintains an up-to-date cumulative folder for every student in the Elementary School.
Monitors and tracks attendance record sheets to determine if a pattern of truancy exists and notifies the school Social Worker of problems.
Prepares FTE (government) reports accounting for every student and their schedule and closely monitors ESOL and ESE student schedules. Requires distributing printouts to and from teachers and administrators to keep computer files accurate for FTE.
May maintain a filing system for attendance records and general school files.
Answers the telephone; takes messages; provides information and assistance to district personnel and the public; relays calls to appropriate personnel.
Maintains a professional atmosphere in the main office; greets and assists staff, students, and visitors; answers questions for staff, parents, students, and others.
Operates a computer to enter, retrieve, review, or modify data; utilizes word processing, database, and software programs.
Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, postage machine, or fax.
Responsible for keeping up to date on current technology. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
Responsible for timely and accurate information they maintain as part of their job responsibilities.
Marginal Functions
Front desk coverage.
Minimum Training and Experience High school diploma or GED; supplemented by two (2) years of previous experience and/or training involving clerical or secretarial work, or any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions.
Performance Aptitudes
Data Utilization:
Requires the ability to calculate, compute, summate, and/or tabulate data and/or information.
Human Interaction:
Requires the ability to provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations.
Equipment, Machinery, Tools, and Materials Utilization:
Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude:
Requires the ability to utilize a wide variety of reference and descriptive data and information.
Mathematical Aptitude:
Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs.
Functional Reasoning:
Requires ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.
Situational Reasoning:
Requires the ability to exercise the judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change.
ADA Compliance and Physical Requirements
Physical Ability:
Tasks involve the ability to exert light physical effort in sedentary to light work, but may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.
Sensory Requirements:
Some tasks require visual perception and discrimination; some tasks require oral communications ability.
Environmental Factors:
Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.
Accommodations The Orange County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.
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Essential Functions
Respond to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
Prepare registration packets, meet with parents and register kindergarten and new students for Elementary School.
Process paperwork for student transfers from Elementary to Middle School within and outside the school district.
Meet with parents and students to prepare paperwork to withdraw students from school.
Inputs and updates student information into the computer to compile student records and current immunization records.
Prepares and maintains an up-to-date cumulative folder for every student in the Elementary School.
Monitors and tracks attendance record sheets to determine if a pattern of truancy exists and notifies the school Social Worker of problems.
Prepares FTE (government) reports accounting for every student and their schedule and closely monitors ESOL and ESE student schedules. Requires distributing printouts to and from teachers and administrators to keep computer files accurate for FTE.
May maintain a filing system for attendance records and general school files.
Answers the telephone; takes messages; provides information and assistance to district personnel and the public; relays calls to appropriate personnel.
Maintains a professional atmosphere in the main office; greets and assists staff, students, and visitors; answers questions for staff, parents, students, and others.
Operates a computer to enter, retrieve, review, or modify data; utilizes word processing, database, and software programs.
Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, postage machine, or fax.
Responsible for keeping up to date on current technology. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
Responsible for timely and accurate information they maintain as part of their job responsibilities.
Marginal Functions
Front desk coverage.
Minimum Training and Experience High school diploma or GED; supplemented by two (2) years of previous experience and/or training involving clerical or secretarial work, or any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions.
Performance Aptitudes
Data Utilization:
Requires the ability to calculate, compute, summate, and/or tabulate data and/or information.
Human Interaction:
Requires the ability to provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations.
Equipment, Machinery, Tools, and Materials Utilization:
Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude:
Requires the ability to utilize a wide variety of reference and descriptive data and information.
Mathematical Aptitude:
Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs.
Functional Reasoning:
Requires ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.
Situational Reasoning:
Requires the ability to exercise the judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change.
ADA Compliance and Physical Requirements
Physical Ability:
Tasks involve the ability to exert light physical effort in sedentary to light work, but may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.
Sensory Requirements:
Some tasks require visual perception and discrimination; some tasks require oral communications ability.
Environmental Factors:
Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.
Accommodations The Orange County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.
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