Thinkgrid Labs
Sales Coordinator – US Sales Support (Remote)
Thinkgrid Labs, New Bremen, Ohio, United States
Job Title: Sales Coordinator – Offshore (US Sales Support)
Location:
Remote (India) Working Hours : 4 PM IST to 1 AM IST Experience Required : Minimum 3 years Employment Type:
Full-Time Department:
Sales Operations / Executive Support Position Overview
The Sales Coordinator will play a key role in supporting a fast-moving, President-led sales pipeline by ensuring timely follow-ups, clean pipeline tracking, strong call preparation, and accurate commercial document tracking (NDA/SOW). This is an execution-first sales coordination role, not a salesperson role. Key Responsibilities
Track and maintain the sales pipeline (CRM/spreadsheet): stages, next steps, owners, dates, risks, and follow-up cadence. Execute client follow-ups on behalf of the President: draft/send emails, nudge for responses, and keep threads moving. Schedule calls across time zones: calendar coordination, confirmations, reschedules, and agenda sharing. Prepare for sales calls: compile context, prior notes, account background, questions, and action-item checklists. Track and manage NDA / SOW progress: versions, approvals, signatures, and status reporting. Maintain lightweight reporting: weekly pipeline summary, follow-up lists, and open action items. Provide proactive operational support to remove friction from the President’s sales workflow. Required Skills and Qualifications
2+ years experience in sales coordination / sales ops / executive assistance / client coordination (or similar execution + follow-up roles). Excellent written and spoken English with strong business email etiquette. Highly detail-oriented: accurate tracking, reliable follow-through, and strong documentation habits. Strong scheduling and coordination skills; comfortable working directly with a US-based leader. Proficiency with tools like Google Workspace/MS Office, calendars, video conferencing. Ability to work consistently from 4 PM IST to 1 AM IST. Preferred Qualifications
Experience using CRMs (HubSpot/Salesforce) and task trackers (Jira/Asana/Trello). Experience handling/completing workflows for NDA, MSA, SOW, proposals, or signature tools (DocuSign/PandaDoc). Prior experience supporting US clients or working US business hours. Soft Skills
Proactive, calm under pressure, and comfortable juggling multiple parallel threads. Clear communicator with strong ownership and follow-through. Helpful, service-oriented mindset with a willingness to support “in all possible ways.”
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Remote (India) Working Hours : 4 PM IST to 1 AM IST Experience Required : Minimum 3 years Employment Type:
Full-Time Department:
Sales Operations / Executive Support Position Overview
The Sales Coordinator will play a key role in supporting a fast-moving, President-led sales pipeline by ensuring timely follow-ups, clean pipeline tracking, strong call preparation, and accurate commercial document tracking (NDA/SOW). This is an execution-first sales coordination role, not a salesperson role. Key Responsibilities
Track and maintain the sales pipeline (CRM/spreadsheet): stages, next steps, owners, dates, risks, and follow-up cadence. Execute client follow-ups on behalf of the President: draft/send emails, nudge for responses, and keep threads moving. Schedule calls across time zones: calendar coordination, confirmations, reschedules, and agenda sharing. Prepare for sales calls: compile context, prior notes, account background, questions, and action-item checklists. Track and manage NDA / SOW progress: versions, approvals, signatures, and status reporting. Maintain lightweight reporting: weekly pipeline summary, follow-up lists, and open action items. Provide proactive operational support to remove friction from the President’s sales workflow. Required Skills and Qualifications
2+ years experience in sales coordination / sales ops / executive assistance / client coordination (or similar execution + follow-up roles). Excellent written and spoken English with strong business email etiquette. Highly detail-oriented: accurate tracking, reliable follow-through, and strong documentation habits. Strong scheduling and coordination skills; comfortable working directly with a US-based leader. Proficiency with tools like Google Workspace/MS Office, calendars, video conferencing. Ability to work consistently from 4 PM IST to 1 AM IST. Preferred Qualifications
Experience using CRMs (HubSpot/Salesforce) and task trackers (Jira/Asana/Trello). Experience handling/completing workflows for NDA, MSA, SOW, proposals, or signature tools (DocuSign/PandaDoc). Prior experience supporting US clients or working US business hours. Soft Skills
Proactive, calm under pressure, and comfortable juggling multiple parallel threads. Clear communicator with strong ownership and follow-through. Helpful, service-oriented mindset with a willingness to support “in all possible ways.”
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