Pinal County
Administrative Manager - Human Resources
Pinal County, Florence, Arizona, United States, 85179
Overview
Are you passionate about operational excellence? Do you enjoy helping others and providing excellent service that fosters a positive employee experience? If so, we have an opportunity in Pinal County HR for a proactive Administrative Manager who will play a key role in managing daily HR operations, including onboarding, offboarding, and compliance. Our HR team is committed to delivering the best experience possible for each employee. Pinal County proudly invests in the future of our 2000 employees every day, and we have an outstanding team! We offer a wide range of benefits, including retirement plans that rank among the best in Arizona. Just take a look: An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work-Life Balance. Paid Vacation And Sick Leave
15 Vacation Days Accrued Annually Starting Day One After Three Years of Service, 18 Vacation Days Accrued Annually After Five Years of Service, 20 Vacation Days Accrued Annually
Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish 13 Sick Leave Days Accrued Annually Starting Day One Paid Sabbaticals Every Five Years
Two-Week Sabbatical After Five Years of Continuous Service Three-Week Sabbatical After Ten Years of Continuous Service Four-Week Sabbatical After Fifteen Years of Continuous Service Four-Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service
Comprehensive Wellness Program
Quarterly Wellness Challenges Vision Exams and Optometry Events Onsite Vaccination Clinics Onsite Mammogram and Prostate Screening Events Skin Cancer Screening Events Onsite Biometrics and Health Screening Events Onsite Financial Health and Retirement Planning Events Onsite & Online Fitness Resources and Onsite Sessions Like Yoga and Tai Chi
Retirement Plans with Generous Employer Contributions -
Guaranteed Lifetime Benefit! Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From
Some Medical Plans with
Zero Employee Premium Cost
Dental and Vision Plans Tuition Reimbursement Program Alternative Work Schedules Telehealth Qualified Employer - Public Service Loan Forgiveness Program - Department of Education Employee Assistance Program with Ongoing Training & Development Options Civil Service Leave Van Pool Options Short-Term Disability –
Employer Paid Basic Life Insurance -
Employer Paid Flexible Spending Accounts for Dependent Care and Medical Expenses Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance Additionally, collaborate with a talented team committed to making Pinal County an outstanding place for residents and staff. Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a job. Before you apply
Application Tips Job Summary
Perform administrative work of considerable difficulty in the planning, directing, and coordinating activities of a designated program or division to ensure that goals or objectives are accomplished. This is a supervisory position working under general direction. Positions at this level have as a primary responsibility planning, assigning, and reviewing work of a group of employees, as well as selecting, training, and disciplining individual employees. Manage operations of an assigned work group, make appropriate decisions based on experience, and perform work within scope of authority and training. Manage, train, and schedule staff, monitor work and evaluate performance, explain rules, policies, and procedures, and meet regularly with staff to discuss and resolve priorities, workflow, special assignments, special projects, problems, schedules, cross-training, and client service issues. Plan, organize, and manage technical operations and operational programs, meet with user groups to identify and resolve performance, process, policy, and operational issues, and assure services meets customer needs and requests. Monitor work group operations and verify compliance to County policies and procedures, verify the accuracy of the electronic and paper filing systems, and perform specialized work group functions as needed to meet workload demands. Manage assigned programs, projects, and research studies, identify and resolve complex data management and case management problems, monitor operations, and assure proper resolution of operational and service issues. Coordinate activities and projects between department staff, other County staff, and outside agencies. Research operational issues and compile data from other departments and agencies to evaluate and resolve complex operational problems, inter-departmental processes, new and revised procedures, and technical solutions. Maintain personnel files and process administrative forms, update, review, and research files and computer databases, and assure all administrative and operational actions are in compliance with County policy and procedures. Provide information and assistance to staff, clients, and customers, answer questions and resolve issues within scope of authority, using knowledge of County and department policies and procedures, research information requests, and respond independently to inquiries when appropriate. Review documents, technical records, and applications, and check documents for validity and accuracy of information. Train and cross-train staff in a variety of technical, clerical, and office support duties. Receive, process, and distribute supplies, equipment, invoices, payments, timekeeping, claims, applications, requisitions, and other technical and legal documents, monitor records and account activity, and update files. To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation. Maintain absolute confidentiality of work-related issues, customer records, and restricted County information. Perform other related duties as required. Position Specific Duties
Manage and support day-to-day HR operations, including onboarding, offboarding, employee lifecycle events, new hire orientation, unemployment claims, and supervise a small team of HR Technicians. Manage and reconcile HR departmental inventory and office supplies; prepare and manage budgets; P-Card reconciliation; manage department payroll; fulfill public records requests; EEOC/EEOP reporting and compliance; emergency protocol planning; conduct field-based internal audits; and maintain county-wide organizational chart software. Serve as the department subject matter expert on HRIS, ATS, and OnBase software applications. Facilitate, manage, and monitor all Human Resources record retention activities. Facilitate departmental interviews and onboarding of departmental personnel. Qualifications
High school diploma or GED equivalent. Five (5) years of administrative work experience, including two (2) years in a supervisory capacity. Must submit to background screening. Valid Driver’s License with Arizona Driver’s License within 30 days of hire. Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements. Preferred Qualifications
Associate’s degree in Business or Public Administration. Specific technical training and certification may be required for some incumbents. Knowledge of County policies, procedures, and office practices. Knowledge of applicable policies, procedures, and regulations covering specific areas of assignment. Knowledge of Federal and state laws and local ordinances covering specific areas of assignment. Knowledge of government project management principles and practices. Knowledge of record keeping, case management, and confidential records management. Knowledge of specialized County and state agency forms, software applications, and network operating environments. Knowledge of customer service standards and protocols. Knowledge of business computers and MS Office applications. Skill in planning, prioritizing, and completing assignments with minimum oversight. Skill in resolving complex data management and case management problems. Skill in researching and implementing new and revised procedures and technical solutions. Skill in analyzing operational issues, evaluating alternatives, and developing recommendations. Skill in conducting research and preparing reports and correspondence. Skill in planning, organizing, and managing administrative services and technical operations. Skill in meeting critical time deadlines. Ability to provide effective customer service and deal tactfully and courteously with the public. Ability to effectively manage staff and delegate tasks and authority. Ability to communicate effectively orally and in writing. Ability to establish and maintain effective working relationships with co-workers. Physical Demands
The work is sedentary and may require exerting up to 10 pounds of force occasionally; ability to crouch, finger, reach, perform repetitive motion, kneel, lift, hear, speak, walk, and demonstrate mental and visual acuity. Work Environment
Work is performed in a safe and secure environment that may periodically have unpredicted requirements or demands. Notice to Applicants
We value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process, we reserve the right to remove candidacy from consideration. The hiring salary is dependent upon experience, qualifications, and funding; starting wages above the first quartile require additional approval. All qualified candidates eligible to work in the United States are welcome to apply. However, visa sponsorship is not available. Pinal County does not participate in STEM Optional Practical Training (STEM OPT). Pinal County requires pre-employment screening, including a Motor Vehicle Record check, comprehensive background check, and drug testing for safety-sensitive roles. Criminal convictions do not automatically disqualify candidates. Employment offers are contingent on successful pre-employment screening. If driving is a requirement, you must have a valid Arizona Driver's License. Work in this classification may require performing duties not specifically spelled out herein but reasonably considered incidental to the role. Pinal County reserves the right to revise this description at any time and does not represent a contract of employment.
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Are you passionate about operational excellence? Do you enjoy helping others and providing excellent service that fosters a positive employee experience? If so, we have an opportunity in Pinal County HR for a proactive Administrative Manager who will play a key role in managing daily HR operations, including onboarding, offboarding, and compliance. Our HR team is committed to delivering the best experience possible for each employee. Pinal County proudly invests in the future of our 2000 employees every day, and we have an outstanding team! We offer a wide range of benefits, including retirement plans that rank among the best in Arizona. Just take a look: An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work-Life Balance. Paid Vacation And Sick Leave
15 Vacation Days Accrued Annually Starting Day One After Three Years of Service, 18 Vacation Days Accrued Annually After Five Years of Service, 20 Vacation Days Accrued Annually
Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish 13 Sick Leave Days Accrued Annually Starting Day One Paid Sabbaticals Every Five Years
Two-Week Sabbatical After Five Years of Continuous Service Three-Week Sabbatical After Ten Years of Continuous Service Four-Week Sabbatical After Fifteen Years of Continuous Service Four-Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service
Comprehensive Wellness Program
Quarterly Wellness Challenges Vision Exams and Optometry Events Onsite Vaccination Clinics Onsite Mammogram and Prostate Screening Events Skin Cancer Screening Events Onsite Biometrics and Health Screening Events Onsite Financial Health and Retirement Planning Events Onsite & Online Fitness Resources and Onsite Sessions Like Yoga and Tai Chi
Retirement Plans with Generous Employer Contributions -
Guaranteed Lifetime Benefit! Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From
Some Medical Plans with
Zero Employee Premium Cost
Dental and Vision Plans Tuition Reimbursement Program Alternative Work Schedules Telehealth Qualified Employer - Public Service Loan Forgiveness Program - Department of Education Employee Assistance Program with Ongoing Training & Development Options Civil Service Leave Van Pool Options Short-Term Disability –
Employer Paid Basic Life Insurance -
Employer Paid Flexible Spending Accounts for Dependent Care and Medical Expenses Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance Additionally, collaborate with a talented team committed to making Pinal County an outstanding place for residents and staff. Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a job. Before you apply
Application Tips Job Summary
Perform administrative work of considerable difficulty in the planning, directing, and coordinating activities of a designated program or division to ensure that goals or objectives are accomplished. This is a supervisory position working under general direction. Positions at this level have as a primary responsibility planning, assigning, and reviewing work of a group of employees, as well as selecting, training, and disciplining individual employees. Manage operations of an assigned work group, make appropriate decisions based on experience, and perform work within scope of authority and training. Manage, train, and schedule staff, monitor work and evaluate performance, explain rules, policies, and procedures, and meet regularly with staff to discuss and resolve priorities, workflow, special assignments, special projects, problems, schedules, cross-training, and client service issues. Plan, organize, and manage technical operations and operational programs, meet with user groups to identify and resolve performance, process, policy, and operational issues, and assure services meets customer needs and requests. Monitor work group operations and verify compliance to County policies and procedures, verify the accuracy of the electronic and paper filing systems, and perform specialized work group functions as needed to meet workload demands. Manage assigned programs, projects, and research studies, identify and resolve complex data management and case management problems, monitor operations, and assure proper resolution of operational and service issues. Coordinate activities and projects between department staff, other County staff, and outside agencies. Research operational issues and compile data from other departments and agencies to evaluate and resolve complex operational problems, inter-departmental processes, new and revised procedures, and technical solutions. Maintain personnel files and process administrative forms, update, review, and research files and computer databases, and assure all administrative and operational actions are in compliance with County policy and procedures. Provide information and assistance to staff, clients, and customers, answer questions and resolve issues within scope of authority, using knowledge of County and department policies and procedures, research information requests, and respond independently to inquiries when appropriate. Review documents, technical records, and applications, and check documents for validity and accuracy of information. Train and cross-train staff in a variety of technical, clerical, and office support duties. Receive, process, and distribute supplies, equipment, invoices, payments, timekeeping, claims, applications, requisitions, and other technical and legal documents, monitor records and account activity, and update files. To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation. Maintain absolute confidentiality of work-related issues, customer records, and restricted County information. Perform other related duties as required. Position Specific Duties
Manage and support day-to-day HR operations, including onboarding, offboarding, employee lifecycle events, new hire orientation, unemployment claims, and supervise a small team of HR Technicians. Manage and reconcile HR departmental inventory and office supplies; prepare and manage budgets; P-Card reconciliation; manage department payroll; fulfill public records requests; EEOC/EEOP reporting and compliance; emergency protocol planning; conduct field-based internal audits; and maintain county-wide organizational chart software. Serve as the department subject matter expert on HRIS, ATS, and OnBase software applications. Facilitate, manage, and monitor all Human Resources record retention activities. Facilitate departmental interviews and onboarding of departmental personnel. Qualifications
High school diploma or GED equivalent. Five (5) years of administrative work experience, including two (2) years in a supervisory capacity. Must submit to background screening. Valid Driver’s License with Arizona Driver’s License within 30 days of hire. Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements. Preferred Qualifications
Associate’s degree in Business or Public Administration. Specific technical training and certification may be required for some incumbents. Knowledge of County policies, procedures, and office practices. Knowledge of applicable policies, procedures, and regulations covering specific areas of assignment. Knowledge of Federal and state laws and local ordinances covering specific areas of assignment. Knowledge of government project management principles and practices. Knowledge of record keeping, case management, and confidential records management. Knowledge of specialized County and state agency forms, software applications, and network operating environments. Knowledge of customer service standards and protocols. Knowledge of business computers and MS Office applications. Skill in planning, prioritizing, and completing assignments with minimum oversight. Skill in resolving complex data management and case management problems. Skill in researching and implementing new and revised procedures and technical solutions. Skill in analyzing operational issues, evaluating alternatives, and developing recommendations. Skill in conducting research and preparing reports and correspondence. Skill in planning, organizing, and managing administrative services and technical operations. Skill in meeting critical time deadlines. Ability to provide effective customer service and deal tactfully and courteously with the public. Ability to effectively manage staff and delegate tasks and authority. Ability to communicate effectively orally and in writing. Ability to establish and maintain effective working relationships with co-workers. Physical Demands
The work is sedentary and may require exerting up to 10 pounds of force occasionally; ability to crouch, finger, reach, perform repetitive motion, kneel, lift, hear, speak, walk, and demonstrate mental and visual acuity. Work Environment
Work is performed in a safe and secure environment that may periodically have unpredicted requirements or demands. Notice to Applicants
We value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process, we reserve the right to remove candidacy from consideration. The hiring salary is dependent upon experience, qualifications, and funding; starting wages above the first quartile require additional approval. All qualified candidates eligible to work in the United States are welcome to apply. However, visa sponsorship is not available. Pinal County does not participate in STEM Optional Practical Training (STEM OPT). Pinal County requires pre-employment screening, including a Motor Vehicle Record check, comprehensive background check, and drug testing for safety-sensitive roles. Criminal convictions do not automatically disqualify candidates. Employment offers are contingent on successful pre-employment screening. If driving is a requirement, you must have a valid Arizona Driver's License. Work in this classification may require performing duties not specifically spelled out herein but reasonably considered incidental to the role. Pinal County reserves the right to revise this description at any time and does not represent a contract of employment.
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