Occidental College
Development Coordinator (Temporary)
Occidental College, Los Angeles, California, United States, 90079
Development Coordinator (Temporary) – Occidental College
Department: Institutional Advancement Mgmt. | Duration: 9 months – End Date: November 2, 2026 (Possible Extension) | Employment Status: Non‑Exempt, 40 hrs/week
Job Summary
Reporting to the Associate Vice President of Individual Giving, the Development Coordinator works closely with the IA team, providing administrative and office management support, coordinating travel, managing calendars, planning meetings, entering reports into the fundraising database, running reports, and assisting in cultivation events. The role communicates with academics, trustees, donors, alumni, and other stakeholders, and triages all communications efficiently. Job Duties
40% – AVP Support: Manages a conflict‑free calendar, coordinates meetings and conference calls, confirms appointments and logistics, maintains an electronic filing system, handles meeting logistics, sets up Zoom meetings, reserves rooms and A/V equipment, and prepares meeting packets. 40% – Oxy Fund, Major Gifts, Principal Gifts Support: Drafts agendas, office communications, proofreads documents, handles travel arrangements, compiles trip materials, drafts presidential briefings, assists with prospect outreach, produces expense reports, works with budget office, assists in planning and executing cultivation events, collaborates on marketing collateral and donor visit materials, maintains Blackbaud records, prepares reports on events. 20% – Advancement Operations: Collaborates with the Executive Director of Advancement Operations and gift officers on prospect pipelines, researches donor records, pulls and formats reports, tracks proposal submissions, coordinates contact and trip reports, supports acknowledgment processing. Minimum Qualifications
Bachelor’s degree in liberal arts or a related field, or equivalent experience. Two years of development/fundraising administrative experience in a non‑profit setting. Experience using and maintaining a CRM system. Demonstrated skill with fundraising databases and ability to master these resources. Ability to analyze, synthesize, organize data and present findings clearly. Proficiency in Microsoft Office, Google Drive, Adobe Acrobat, web editing, and social media applications. Detail‑oriented, thorough, anticipates problems, manages tasks with accuracy. Strong communication skills verbally, in writing, electronically. Effective interpersonal skills for collaboration with diverse constituencies. Committed to justice, equity, inclusion & diversity. Adaptability to high‑volume, high‑accountability confidential environment. Organizational, logistical, time‑management, planning skills for multiple projects. Self‑motivation and independent work capability. Leadership and training ability across functions and diverse groups. Preferred Qualifications
Experience in a college or university setting, Salesforce administration, and project management. EXPECTED HIRING RANGE: $20.00/hr – $25.00/hr. Please note that this position is not eligible for benefits.
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Reporting to the Associate Vice President of Individual Giving, the Development Coordinator works closely with the IA team, providing administrative and office management support, coordinating travel, managing calendars, planning meetings, entering reports into the fundraising database, running reports, and assisting in cultivation events. The role communicates with academics, trustees, donors, alumni, and other stakeholders, and triages all communications efficiently. Job Duties
40% – AVP Support: Manages a conflict‑free calendar, coordinates meetings and conference calls, confirms appointments and logistics, maintains an electronic filing system, handles meeting logistics, sets up Zoom meetings, reserves rooms and A/V equipment, and prepares meeting packets. 40% – Oxy Fund, Major Gifts, Principal Gifts Support: Drafts agendas, office communications, proofreads documents, handles travel arrangements, compiles trip materials, drafts presidential briefings, assists with prospect outreach, produces expense reports, works with budget office, assists in planning and executing cultivation events, collaborates on marketing collateral and donor visit materials, maintains Blackbaud records, prepares reports on events. 20% – Advancement Operations: Collaborates with the Executive Director of Advancement Operations and gift officers on prospect pipelines, researches donor records, pulls and formats reports, tracks proposal submissions, coordinates contact and trip reports, supports acknowledgment processing. Minimum Qualifications
Bachelor’s degree in liberal arts or a related field, or equivalent experience. Two years of development/fundraising administrative experience in a non‑profit setting. Experience using and maintaining a CRM system. Demonstrated skill with fundraising databases and ability to master these resources. Ability to analyze, synthesize, organize data and present findings clearly. Proficiency in Microsoft Office, Google Drive, Adobe Acrobat, web editing, and social media applications. Detail‑oriented, thorough, anticipates problems, manages tasks with accuracy. Strong communication skills verbally, in writing, electronically. Effective interpersonal skills for collaboration with diverse constituencies. Committed to justice, equity, inclusion & diversity. Adaptability to high‑volume, high‑accountability confidential environment. Organizational, logistical, time‑management, planning skills for multiple projects. Self‑motivation and independent work capability. Leadership and training ability across functions and diverse groups. Preferred Qualifications
Experience in a college or university setting, Salesforce administration, and project management. EXPECTED HIRING RANGE: $20.00/hr – $25.00/hr. Please note that this position is not eligible for benefits.
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