Cityofml
Deputy City Clerk (open until filled with first review 01/19/2026)
Cityofml, Moses Lake, Washington, United States, 98837
Job Description
Job Summary
This position represents the organization, performs work directly related to management policies, and works independently to provide support, complex research, and advice to the City Council and Administrative staff. Essential Functions
Coordinates meeting attendance, prepares packet documents, attends meetings, and conducts post meeting record processing for the City Council regular and special meetings, administrative functions of Hearings Examiner, and other meetings as assigned. Attends frequent evening meetings and occasional weekend meetings, as well as training out of town. Drafts and processes posting of legal notices, ordinances, resolutions, proclamations, agenda bills, correspondence, and a variety of other documents. Assists the City Clerk in managing policies and processing of Municipal Court Dockets, contracts, records management, website, social media posts, and public record requests. Manages the Public Record Request software platform (excluding response for non-Police Records), prepares 3rd party notices, searches for responsive documents, reviews documents for redaction or exemptions, coordinates responsive documents from other departments, and assists the City Clerk in preparing the annual report to the state. Serves as the Risk Management alternate representative in the cities insurance pool which includes but is not limited to asset management, claims processing, and citywide notary registration tracking. Assists with reception of greeting visitors, civic center facility users, and the public generally by promoting positive relations on behalf of the Council, City Manager, and all staff. Answers telephone, provides information and assistance, takes messages, makes appointments, refers callers to appropriate personnel. Researches, composes, types, and edits a variety of correspondence, reports, memoranda, and other materials. Performs Notary services for City records. Coordinates travel, lodging, and subsistence for job related training. Performs additional related duties as assigned. Knowledge, Skills, and Abilities Required by the Position
Modern office and computer software practices and procedures. Understanding of the City municipal code and departmental policies and procedures. Computer equipment and job-related software programs. Correct English usage, grammar, spelling, punctuation, and vocabulary. Event management principles. Paper and digital file management best practices and principles. Prioritizing and organizing work. Strong customer service, both in oral and written communications. Ability to handle detailed complex and sensitive material with judgment and diplomacy. Supervisory Controls
The City Clerk and City Manager assign work in terms of general instructions. The supervisor may spot-check completed work for compliance with procedures, accuracy, and the nature and propriety of the final results. Guidelines
Guidelines include City and department policies and procedures. These guidelines require judgment, selection, and interpretation in application. Complexity/Scope of Work
The work consists of varied administrative duties. The variety of tasks to be coordinated contributes to the complexity of the position. The purpose of this position is to provide administrative support for the City Manager, Administration Department, City Council, and as needed for other departments. Successful performance contributes to the efficiency and effectiveness of a variety of department operations. Contacts
Contacts are typically with department coworkers, other employees, elected and appointed officials, vendors, representatives of community organizations, members of the news media, and the general public. Contacts are typically to exchange information, resolve problems, and provide services. Physical Demands/Work Environment
The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light and heavy objects. The work is typically performed in an office. Supervisory and Management Responsibility
None. Minimum Qualifications
Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field or a combination of years of related experience. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years. Prior government entity administration and record keeping. Certification as a Municipal Clerk (or ability to obtain within 3 years of hire date, barring any unintended situation/s) preferred. Criminal Justice Information Services Certification - completion upon hire and annually thereafter. Certification as Notary Public or ability to receive within first year of hire. Valid WA state driver’s license. All applicants must be able to successfully pass a background check process which includes reference checks and criminal history checks, or other. Company Description
Moses Lake is a diverse, connected and supportive community of innovation and opportunity that values its namesake lake, small town vibe, growing arts and cultural scene, aerospace, manufacturing and agricultural heritage, and an abundance of sunshine and outdoor activities. Working for the City will afford you the opportunity to support the vision of Moses Lake, grow professionally, and work among diverse and dedicated staff with a goal to provide a service-oriented government that works with all interests in the community to implement ourvision. Our location and climate allow our residents to enjoy a variety of interests surrounding the Moses Lake community. Moses Lake is centrally located between Seattle and Spokane on Highway I-90 between fields of agriculture, freshwater lakes, vineyards and popular recreational destinations. Moses Lake boosts active community parks and events, athletic venues and tournaments, a campground, and the popular Surf 'n Slide water park. The surrounding Columbia Basin area is filled with wine tours, a wildlife refuge, the Gorge Amphitheater, local fresh markets with direct-from-the-farm produce, and boutiques. The City of Moses Lake is proud to be an equal opportunity employer. Our objective is to provide equal opportunity in all terms, conditions, and privileges of employment for qualified applicants and employees without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, or status as a covered veteran. Benefits
The City of Moses Lake offers a comprehensive benefits package. Employees (and their families) are eligible to enroll in medical, dental, and vision coverage. In addition to basic life insurance coverage, AD&D, dependent life, additional life insurance, long-term disability, EAP and LifeFlight are also offered. Retirement is through the Department of Retirement Systems - Public Employees Retirement System. Optional deferred compensation is offered with a City match of up to 2% of the employee's base salary. Beginning January 1, 2024, the City will also be offering an optional Flexible Spending Account (FSA) for healthcare and dependent care. Employees of the City receive eleven (11) paid holidays plus one (1) floating holiday annually. Vacation accrual begins at 12 days annually and increases with years of service. Sick leave is accrued at the rate of eight (8) hours per month.
#J-18808-Ljbffr
Job Summary
This position represents the organization, performs work directly related to management policies, and works independently to provide support, complex research, and advice to the City Council and Administrative staff. Essential Functions
Coordinates meeting attendance, prepares packet documents, attends meetings, and conducts post meeting record processing for the City Council regular and special meetings, administrative functions of Hearings Examiner, and other meetings as assigned. Attends frequent evening meetings and occasional weekend meetings, as well as training out of town. Drafts and processes posting of legal notices, ordinances, resolutions, proclamations, agenda bills, correspondence, and a variety of other documents. Assists the City Clerk in managing policies and processing of Municipal Court Dockets, contracts, records management, website, social media posts, and public record requests. Manages the Public Record Request software platform (excluding response for non-Police Records), prepares 3rd party notices, searches for responsive documents, reviews documents for redaction or exemptions, coordinates responsive documents from other departments, and assists the City Clerk in preparing the annual report to the state. Serves as the Risk Management alternate representative in the cities insurance pool which includes but is not limited to asset management, claims processing, and citywide notary registration tracking. Assists with reception of greeting visitors, civic center facility users, and the public generally by promoting positive relations on behalf of the Council, City Manager, and all staff. Answers telephone, provides information and assistance, takes messages, makes appointments, refers callers to appropriate personnel. Researches, composes, types, and edits a variety of correspondence, reports, memoranda, and other materials. Performs Notary services for City records. Coordinates travel, lodging, and subsistence for job related training. Performs additional related duties as assigned. Knowledge, Skills, and Abilities Required by the Position
Modern office and computer software practices and procedures. Understanding of the City municipal code and departmental policies and procedures. Computer equipment and job-related software programs. Correct English usage, grammar, spelling, punctuation, and vocabulary. Event management principles. Paper and digital file management best practices and principles. Prioritizing and organizing work. Strong customer service, both in oral and written communications. Ability to handle detailed complex and sensitive material with judgment and diplomacy. Supervisory Controls
The City Clerk and City Manager assign work in terms of general instructions. The supervisor may spot-check completed work for compliance with procedures, accuracy, and the nature and propriety of the final results. Guidelines
Guidelines include City and department policies and procedures. These guidelines require judgment, selection, and interpretation in application. Complexity/Scope of Work
The work consists of varied administrative duties. The variety of tasks to be coordinated contributes to the complexity of the position. The purpose of this position is to provide administrative support for the City Manager, Administration Department, City Council, and as needed for other departments. Successful performance contributes to the efficiency and effectiveness of a variety of department operations. Contacts
Contacts are typically with department coworkers, other employees, elected and appointed officials, vendors, representatives of community organizations, members of the news media, and the general public. Contacts are typically to exchange information, resolve problems, and provide services. Physical Demands/Work Environment
The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light and heavy objects. The work is typically performed in an office. Supervisory and Management Responsibility
None. Minimum Qualifications
Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field or a combination of years of related experience. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years. Prior government entity administration and record keeping. Certification as a Municipal Clerk (or ability to obtain within 3 years of hire date, barring any unintended situation/s) preferred. Criminal Justice Information Services Certification - completion upon hire and annually thereafter. Certification as Notary Public or ability to receive within first year of hire. Valid WA state driver’s license. All applicants must be able to successfully pass a background check process which includes reference checks and criminal history checks, or other. Company Description
Moses Lake is a diverse, connected and supportive community of innovation and opportunity that values its namesake lake, small town vibe, growing arts and cultural scene, aerospace, manufacturing and agricultural heritage, and an abundance of sunshine and outdoor activities. Working for the City will afford you the opportunity to support the vision of Moses Lake, grow professionally, and work among diverse and dedicated staff with a goal to provide a service-oriented government that works with all interests in the community to implement ourvision. Our location and climate allow our residents to enjoy a variety of interests surrounding the Moses Lake community. Moses Lake is centrally located between Seattle and Spokane on Highway I-90 between fields of agriculture, freshwater lakes, vineyards and popular recreational destinations. Moses Lake boosts active community parks and events, athletic venues and tournaments, a campground, and the popular Surf 'n Slide water park. The surrounding Columbia Basin area is filled with wine tours, a wildlife refuge, the Gorge Amphitheater, local fresh markets with direct-from-the-farm produce, and boutiques. The City of Moses Lake is proud to be an equal opportunity employer. Our objective is to provide equal opportunity in all terms, conditions, and privileges of employment for qualified applicants and employees without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, or status as a covered veteran. Benefits
The City of Moses Lake offers a comprehensive benefits package. Employees (and their families) are eligible to enroll in medical, dental, and vision coverage. In addition to basic life insurance coverage, AD&D, dependent life, additional life insurance, long-term disability, EAP and LifeFlight are also offered. Retirement is through the Department of Retirement Systems - Public Employees Retirement System. Optional deferred compensation is offered with a City match of up to 2% of the employee's base salary. Beginning January 1, 2024, the City will also be offering an optional Flexible Spending Account (FSA) for healthcare and dependent care. Employees of the City receive eleven (11) paid holidays plus one (1) floating holiday annually. Vacation accrual begins at 12 days annually and increases with years of service. Sick leave is accrued at the rate of eight (8) hours per month.
#J-18808-Ljbffr