Coast Community College District
Division Area Office Coordinator
Coast Community College District, Costa Mesa, California, United States, 92626
Overview
(ON-CAMPUS - in-person position) IN-HOUSE ONLY: This position is open to internal permanent and temporary Coast Community College District (CCCD) employees to apply. External candidates are eligible to apply. If you are not a current active employee with CCCD, please do not apply at this time. Orange Coast College (OCC) is seeking equity-minded individuals for a classified employee role as a Division Area Office Coordinator under the Student Services Wing, as part of the Counseling Division. The College – About OCC
Orange Coast College's 164-acre campus is located in Costa Mesa, with a campus in Newport Beach (Waterfront Campus). OCC was founded in 1947 to serve the educational needs of a diverse local and global community. The College empowers students to achieve their goals through high-quality, culturally responsive, and innovative programs and services. OCC promotes student development, learning, and equitable outcomes by fostering an inclusive campus climate. Ideal candidates will share OCC’s dedication to transforming lives through education and serving a diverse student population. OCC enrollment and diversity data are listed in the original description. OCC engages in collaborative efforts to foster a culture of educational excellence and inclusivity, including initiatives across the Office of Student Equity, the Global Engagement Center, and the Multicultural Center. OCC is a designated Hispanic-Serving Institution (HSI) and Asian American Native American Pacific Islander-Serving Institution (AANAPISI). The college offers on-campus residential housing and other facilities. THE DEPARTMENT: About OCC's Counseling Division The Counseling Division’s mission is to support and guide the personal growth and development of students and contribute to their academic success, with an emphasis on building working relationships with counseling faculty. The division’s primary function is offering individual counseling sessions to students. The division also delivers life-skills instruction through its curriculum, focusing on decision-making, relationships, and personal health and awareness. Distinguishing Features
The Division Area Office Coordinator is part of a multi-level career path offering administrative support. The role includes overseeing office operations, student transactions, faculty load monitoring, and division budgeting on behalf of the Dean. The position requires knowledge of administrative procedures and the ability to organize work, information flow, and deadlines. The role may assist in curriculum processes, development schedules, and reporting. Essential Duties and Responsibilities
Organizes, prioritizes, and may assign administrative support duties; establishes and tracks project timelines and submissions. Provides administrative support to committees; prepares forms and final documents to support proceedings. Interprets and conveys policies and refers sensitive matters to the administrator. Assists with class schedule publications and information requests for schedule production. Manages faculty loading records and coordinates with load specialists on overload calculations and compliance. Explains policies to students and handles inquiries related to registration, holds, prerequisites, and petitions. Monitors class enrollment and updates schedules; notifies affected units of changes. Provides support to faculty and staff evaluation processes; coordinates meetings and transcripts confidential evaluations. Schedules meetings for the Dean, Director, and chairs; may arrange travel and accommodations. Initiates board agenda items, contracts for services, and monitors performance of facilities contracts. Trains and supervises staff and students; performs other duties as assigned. Maintains confidentiality of sensitive information. Processes payroll information and assists with budgeting and requisitions; ensures compliance with policy. Onboarding of new employees and timecard training; roster access assistance. Responds to student inquiries on events, conflicts, transfer credits, etc. Assists division with accreditation processes and syllabi/book orders tracking. Tracks syllabi and book orders for faculty. Performs other duties to support the position’s objectives. Adheres to District policies, including Board Policy 3050 – Code of Professional Ethics. Knowledge and Skills
In-depth knowledge of office practices, procedures, and equipment. Knowledge of academic department policies, calendars, student transactions, and curriculum processes. Knowledge of education codes and District policies for the organization unit. Basic budget development, maintenance, and analysis knowledge. Proficiency with computer software (word processing, spreadsheets, presentation, SIS, and division-specific apps). Facilitation of small group problem-solving; mathematical literacy for financial records; strong written and verbal communication; ability to work with diverse teams. Understanding of educational systems and terminology to advise students on next steps. Abilities
Ability to perform essential responsibilities and function independently. Ability to take and transcribe notes accurately and timely. Ability to learn and apply knowledge of college operations and faculty labor agreements to relieve a Dean of administrative details. Ability to support budgeting, data management, and reporting; create spreadsheets, graphs, and charts. Ability to plan, organize, and prioritize work to meet deadlines; communicate with faculty, students, staff, and the public with courtesy. Education and Experience
Typically requires an Associate’s Degree and five years of progressive administrative experience, including two years in an Administrative Support capacity. Or any combination of education and experience that meets the required qualifications. A Bachelor's degree may substitute for some experience. AND Evidence of sensitivity to diverse backgrounds of community college students (as specified in the original text). Licenses and Certificates
May require a valid driver's license. Working Conditions
Work is performed indoors with minimal safety considerations. Note: Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time. Employment Details
(ON-CAMPUS - In-person position) This is a permanent contract, general-funded, full-time (40 hours per week), 12-month per year classified position. Normal hours are Monday through Friday, 8:00 am–5:00 pm, with occasional extended hours and/or weekends as needed. Salary Schedule: EE-117. The District provides medical, dental, and vision insurance for the employee and eligible dependents, and life insurance for the employee. Regular attendance is an essential job function; attendance requirements may affect employment. The position is a mandated reporter under the California Child Abuse and Neglect Reporting Act and complies with district policies and Title IX. The Coast Community College District values diversity and is committed to inclusive excellence. Diversity goals are encouraged for applicants. Pay Philosophy:
The District aims for a fair and equitable total compensation program and typically places new employees at the first step of the salary grade; yearly adjustments occur on July 1 for all classified employees. Selected Candidate and Application Process
Selected candidate must complete pre-employment steps: TB exam, Live Scan fingerprinting, work eligibility documents, and new hire onboarding appointment. Apply online at http://www.cccd.edu/employment. Include a cover letter and current resume. Provide detailed responses to supplemental questions; PDFs recommended. Application deadline: December 15, 2025. Incomplete applications or materials submitted by mail will not be considered. Equal Opportunity and Notices
CCCD is an Equal Employment Opportunity Employer and does not discriminate on basis of race, color, sex, gender identity, gender expression, religion, age, national origin, disability, veteran status, or genetic information. Title IX information and campus safety resources are available at the district website.
#J-18808-Ljbffr
(ON-CAMPUS - in-person position) IN-HOUSE ONLY: This position is open to internal permanent and temporary Coast Community College District (CCCD) employees to apply. External candidates are eligible to apply. If you are not a current active employee with CCCD, please do not apply at this time. Orange Coast College (OCC) is seeking equity-minded individuals for a classified employee role as a Division Area Office Coordinator under the Student Services Wing, as part of the Counseling Division. The College – About OCC
Orange Coast College's 164-acre campus is located in Costa Mesa, with a campus in Newport Beach (Waterfront Campus). OCC was founded in 1947 to serve the educational needs of a diverse local and global community. The College empowers students to achieve their goals through high-quality, culturally responsive, and innovative programs and services. OCC promotes student development, learning, and equitable outcomes by fostering an inclusive campus climate. Ideal candidates will share OCC’s dedication to transforming lives through education and serving a diverse student population. OCC enrollment and diversity data are listed in the original description. OCC engages in collaborative efforts to foster a culture of educational excellence and inclusivity, including initiatives across the Office of Student Equity, the Global Engagement Center, and the Multicultural Center. OCC is a designated Hispanic-Serving Institution (HSI) and Asian American Native American Pacific Islander-Serving Institution (AANAPISI). The college offers on-campus residential housing and other facilities. THE DEPARTMENT: About OCC's Counseling Division The Counseling Division’s mission is to support and guide the personal growth and development of students and contribute to their academic success, with an emphasis on building working relationships with counseling faculty. The division’s primary function is offering individual counseling sessions to students. The division also delivers life-skills instruction through its curriculum, focusing on decision-making, relationships, and personal health and awareness. Distinguishing Features
The Division Area Office Coordinator is part of a multi-level career path offering administrative support. The role includes overseeing office operations, student transactions, faculty load monitoring, and division budgeting on behalf of the Dean. The position requires knowledge of administrative procedures and the ability to organize work, information flow, and deadlines. The role may assist in curriculum processes, development schedules, and reporting. Essential Duties and Responsibilities
Organizes, prioritizes, and may assign administrative support duties; establishes and tracks project timelines and submissions. Provides administrative support to committees; prepares forms and final documents to support proceedings. Interprets and conveys policies and refers sensitive matters to the administrator. Assists with class schedule publications and information requests for schedule production. Manages faculty loading records and coordinates with load specialists on overload calculations and compliance. Explains policies to students and handles inquiries related to registration, holds, prerequisites, and petitions. Monitors class enrollment and updates schedules; notifies affected units of changes. Provides support to faculty and staff evaluation processes; coordinates meetings and transcripts confidential evaluations. Schedules meetings for the Dean, Director, and chairs; may arrange travel and accommodations. Initiates board agenda items, contracts for services, and monitors performance of facilities contracts. Trains and supervises staff and students; performs other duties as assigned. Maintains confidentiality of sensitive information. Processes payroll information and assists with budgeting and requisitions; ensures compliance with policy. Onboarding of new employees and timecard training; roster access assistance. Responds to student inquiries on events, conflicts, transfer credits, etc. Assists division with accreditation processes and syllabi/book orders tracking. Tracks syllabi and book orders for faculty. Performs other duties to support the position’s objectives. Adheres to District policies, including Board Policy 3050 – Code of Professional Ethics. Knowledge and Skills
In-depth knowledge of office practices, procedures, and equipment. Knowledge of academic department policies, calendars, student transactions, and curriculum processes. Knowledge of education codes and District policies for the organization unit. Basic budget development, maintenance, and analysis knowledge. Proficiency with computer software (word processing, spreadsheets, presentation, SIS, and division-specific apps). Facilitation of small group problem-solving; mathematical literacy for financial records; strong written and verbal communication; ability to work with diverse teams. Understanding of educational systems and terminology to advise students on next steps. Abilities
Ability to perform essential responsibilities and function independently. Ability to take and transcribe notes accurately and timely. Ability to learn and apply knowledge of college operations and faculty labor agreements to relieve a Dean of administrative details. Ability to support budgeting, data management, and reporting; create spreadsheets, graphs, and charts. Ability to plan, organize, and prioritize work to meet deadlines; communicate with faculty, students, staff, and the public with courtesy. Education and Experience
Typically requires an Associate’s Degree and five years of progressive administrative experience, including two years in an Administrative Support capacity. Or any combination of education and experience that meets the required qualifications. A Bachelor's degree may substitute for some experience. AND Evidence of sensitivity to diverse backgrounds of community college students (as specified in the original text). Licenses and Certificates
May require a valid driver's license. Working Conditions
Work is performed indoors with minimal safety considerations. Note: Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time. Employment Details
(ON-CAMPUS - In-person position) This is a permanent contract, general-funded, full-time (40 hours per week), 12-month per year classified position. Normal hours are Monday through Friday, 8:00 am–5:00 pm, with occasional extended hours and/or weekends as needed. Salary Schedule: EE-117. The District provides medical, dental, and vision insurance for the employee and eligible dependents, and life insurance for the employee. Regular attendance is an essential job function; attendance requirements may affect employment. The position is a mandated reporter under the California Child Abuse and Neglect Reporting Act and complies with district policies and Title IX. The Coast Community College District values diversity and is committed to inclusive excellence. Diversity goals are encouraged for applicants. Pay Philosophy:
The District aims for a fair and equitable total compensation program and typically places new employees at the first step of the salary grade; yearly adjustments occur on July 1 for all classified employees. Selected Candidate and Application Process
Selected candidate must complete pre-employment steps: TB exam, Live Scan fingerprinting, work eligibility documents, and new hire onboarding appointment. Apply online at http://www.cccd.edu/employment. Include a cover letter and current resume. Provide detailed responses to supplemental questions; PDFs recommended. Application deadline: December 15, 2025. Incomplete applications or materials submitted by mail will not be considered. Equal Opportunity and Notices
CCCD is an Equal Employment Opportunity Employer and does not discriminate on basis of race, color, sex, gender identity, gender expression, religion, age, national origin, disability, veteran status, or genetic information. Title IX information and campus safety resources are available at the district website.
#J-18808-Ljbffr