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Executive Administrative Assistant
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INEOS Company: INEOS Olefins & Polymers USA Grade 30-31 Business Context
Headquartered in League City, TX, INEOS Olefins and Polymers USA is one of the largest producers of Olefins, Polyolefins, and High-Density Polyethylene Pipe in North America. The business includes the product lines Ethylene, Propylene, Butadiene, Polypropylene, Polyethylene. Manufacturing sites include Chocolate Bayou Works (Alvin, TX), Battleground Manufacturing Complex (La Porte, TX), Carson (Carson, CA), and Hobbs (Seminole, TX) with a corporate office in League City, TX. In addition, the business oversees a wholly owned subsidiary, WL Plastics, which produces HDPE Pipe in 10 plants across the US with headquarters in Fort Worth, TX. Main Purpose of the Role
The executive administrative assistant supports the CEO, CFO and General Counsel as well as, intermittently, other Senior Leaders. The position provides high-level administrative support managing complex and confidential responsibilities that enable these executives to operate strategically and effectively. The Executive Assistant oversees daily workflow, exercises sound judgment in decision-making, and ensures the seamless coordination of executive-level activities. Responsibilities
Provide daily administrative support to associated levels of the organization. Coordinate executive-level meetings. Handle highly sensitive and confidential material and maintain confidentiality. Assist in the preparation of PowerPoint-based presentation materials for executive-level meetings. Arrange complex global travel plans and itineraries. Reconcile business expenses. Maintain departmental filing system both electronic and hard copy. Maintain database to track key legal and commercial contracts. Work on ad hoc projects as assigned or needed. Manage an executive's calendar and scheduling of appointments. Format and send formal correspondence. Adjust approach to resolve problems quickly in response to changing priorities and unexpected events (occasionally working outside core working hours). Establish and maintain strong working relationships with members of executive leadership team, senior employees and other administrative staff both in the US and internationally. Education and Experience
At least 10 years of administrative assistant experience, with at least 5 years supporting an executive administration role. High School Diploma or equivalent required. Additional education preferred but not required. Technical Skills
Strong skills in Microsoft Word, PowerPoint, Excel, and Outlook. Fluent in using travel websites to book travel, hotels, etc. Strong organizational skills with an ability to manage multiple tasks, priorities, and deadlines. Knowledge of SAP and SharePoint. Notary Public Commission certification preferred. Behavioral Skills
Team player with strong interpersonal skills. Able to work with minimal supervision. Advanced verbal and written communication skills, superior attention to detail. Proactive problem solver who anticipates needs and drives outcomes. Demonstrates diplomacy, discretion, and professionalism at all times. High emotional intelligence and ability to build relationships across different levels of the organization. Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Chemical Manufacturing Referrals increase your chances of interviewing at INEOS by 2x
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Executive Administrative Assistant
role at
INEOS Company: INEOS Olefins & Polymers USA Grade 30-31 Business Context
Headquartered in League City, TX, INEOS Olefins and Polymers USA is one of the largest producers of Olefins, Polyolefins, and High-Density Polyethylene Pipe in North America. The business includes the product lines Ethylene, Propylene, Butadiene, Polypropylene, Polyethylene. Manufacturing sites include Chocolate Bayou Works (Alvin, TX), Battleground Manufacturing Complex (La Porte, TX), Carson (Carson, CA), and Hobbs (Seminole, TX) with a corporate office in League City, TX. In addition, the business oversees a wholly owned subsidiary, WL Plastics, which produces HDPE Pipe in 10 plants across the US with headquarters in Fort Worth, TX. Main Purpose of the Role
The executive administrative assistant supports the CEO, CFO and General Counsel as well as, intermittently, other Senior Leaders. The position provides high-level administrative support managing complex and confidential responsibilities that enable these executives to operate strategically and effectively. The Executive Assistant oversees daily workflow, exercises sound judgment in decision-making, and ensures the seamless coordination of executive-level activities. Responsibilities
Provide daily administrative support to associated levels of the organization. Coordinate executive-level meetings. Handle highly sensitive and confidential material and maintain confidentiality. Assist in the preparation of PowerPoint-based presentation materials for executive-level meetings. Arrange complex global travel plans and itineraries. Reconcile business expenses. Maintain departmental filing system both electronic and hard copy. Maintain database to track key legal and commercial contracts. Work on ad hoc projects as assigned or needed. Manage an executive's calendar and scheduling of appointments. Format and send formal correspondence. Adjust approach to resolve problems quickly in response to changing priorities and unexpected events (occasionally working outside core working hours). Establish and maintain strong working relationships with members of executive leadership team, senior employees and other administrative staff both in the US and internationally. Education and Experience
At least 10 years of administrative assistant experience, with at least 5 years supporting an executive administration role. High School Diploma or equivalent required. Additional education preferred but not required. Technical Skills
Strong skills in Microsoft Word, PowerPoint, Excel, and Outlook. Fluent in using travel websites to book travel, hotels, etc. Strong organizational skills with an ability to manage multiple tasks, priorities, and deadlines. Knowledge of SAP and SharePoint. Notary Public Commission certification preferred. Behavioral Skills
Team player with strong interpersonal skills. Able to work with minimal supervision. Advanced verbal and written communication skills, superior attention to detail. Proactive problem solver who anticipates needs and drives outcomes. Demonstrates diplomacy, discretion, and professionalism at all times. High emotional intelligence and ability to build relationships across different levels of the organization. Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Chemical Manufacturing Referrals increase your chances of interviewing at INEOS by 2x
#J-18808-Ljbffr