RealManage
Administrative Coordinator - Property and Grounds (VillageWalk)
RealManage, Orlando, Florida, us, 32885
Administrative Coordinator - Property and Grounds (VillageWalk)
Job Title: Administrative Coordinator - Property & Grounds
Location: Lakes Nona, FL (VillageWalk)
Position Summary
The Property & Grounds Coordinator is responsible for overseeing the maintenance, safety, and appearance of all common-area grounds within VillageWalk at Lake Nona HOA. This role focuses on landscaping, irrigation systems, roads and sidewalks, lakes and stormwater systems, and other community assets. The Coordinator ensures all grounds-related services comply with Florida environmental regulations, local ordinances, and HOA standards, while maintaining high curb appeal and resident safety.
Key Responsibilities
Oversee landscape maintenance including turf, palms, trees, shrubs, seasonal plantings, and mulch.
Audit resident and common area landscaping services per agreement specifications.
Monitor and coordinate irrigation system operation, repairs, and water‑use efficiency.
Monitor plant health related to pests, fungus, heat stress, and storm damage.
Conduct regular inspections of roads, sidewalks, curbs, pathways, signage, and common‑area hardscape.
Identify trip hazards, drainage issues, and deterioration caused by heat, moisture, or tree roots.
Coordinate asphalt, concrete, striping, signage, and minor drainage repairs.
Assist with long‑term planning for resurfacing, sidewalk replacement, and capital improvement projects.
Oversee maintenance of lakes, fountains, reclaimed ponds, and stormwater retention systems.
Coordinate aquatic weed control, algae management, erosion control, and water‑quality testing.
Ensure compliance with FDEP and South Florida Water Management District requirements.
Monitor lake banks, trenches, and storm drains for erosion, blockages, or damage.
Assist with preparation of documentation related to stormwater system inspections and maintenance.
Serve as the primary point of contact for landscaping, irrigation, lake management, and hardscape contractors.
Monitor vendor performance, safety practices, and contract compliance.
Verify completed work prior to approval or payment.
Assist in soliciting bids, reviewing proposals, and coordinating contract renewals.
Maintain service schedules and vendor documentation.
Perform routine property inspections and document conditions with photos and written reports.
Track work orders, preventative maintenance schedules, and vendor service logs.
Assist with grounds‑related budgeting, forecasting, and expense tracking.
Ensure compliance with HOA governing documents, insurance risk‑management guidelines, and Florida statutes.
Assist with pre‑storm preparations, including landscape securing, drainage inspections, and vendor coordination.
Conduct post‑storm inspections to identify damage, safety hazards, and insurance‑related issuesli>
Coordinate emergency or expedited repairs following severe weather events.
Respond to resident inquiries related to grounds, landscaping, lakes, and exterior maintenance.
Provide clear updates and reports to management and the HOA board.
Support special projects, inspections, or community initiatives related to exterior improvementsli>
Seniority Level : Entry level
Employment Type : Full‑time
Job Function : Administrative
Referrals increase your chances of interviewing at RealManage by 2x.
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Location: Lakes Nona, FL (VillageWalk)
Position Summary
The Property & Grounds Coordinator is responsible for overseeing the maintenance, safety, and appearance of all common-area grounds within VillageWalk at Lake Nona HOA. This role focuses on landscaping, irrigation systems, roads and sidewalks, lakes and stormwater systems, and other community assets. The Coordinator ensures all grounds-related services comply with Florida environmental regulations, local ordinances, and HOA standards, while maintaining high curb appeal and resident safety.
Key Responsibilities
Oversee landscape maintenance including turf, palms, trees, shrubs, seasonal plantings, and mulch.
Audit resident and common area landscaping services per agreement specifications.
Monitor and coordinate irrigation system operation, repairs, and water‑use efficiency.
Monitor plant health related to pests, fungus, heat stress, and storm damage.
Conduct regular inspections of roads, sidewalks, curbs, pathways, signage, and common‑area hardscape.
Identify trip hazards, drainage issues, and deterioration caused by heat, moisture, or tree roots.
Coordinate asphalt, concrete, striping, signage, and minor drainage repairs.
Assist with long‑term planning for resurfacing, sidewalk replacement, and capital improvement projects.
Oversee maintenance of lakes, fountains, reclaimed ponds, and stormwater retention systems.
Coordinate aquatic weed control, algae management, erosion control, and water‑quality testing.
Ensure compliance with FDEP and South Florida Water Management District requirements.
Monitor lake banks, trenches, and storm drains for erosion, blockages, or damage.
Assist with preparation of documentation related to stormwater system inspections and maintenance.
Serve as the primary point of contact for landscaping, irrigation, lake management, and hardscape contractors.
Monitor vendor performance, safety practices, and contract compliance.
Verify completed work prior to approval or payment.
Assist in soliciting bids, reviewing proposals, and coordinating contract renewals.
Maintain service schedules and vendor documentation.
Perform routine property inspections and document conditions with photos and written reports.
Track work orders, preventative maintenance schedules, and vendor service logs.
Assist with grounds‑related budgeting, forecasting, and expense tracking.
Ensure compliance with HOA governing documents, insurance risk‑management guidelines, and Florida statutes.
Assist with pre‑storm preparations, including landscape securing, drainage inspections, and vendor coordination.
Conduct post‑storm inspections to identify damage, safety hazards, and insurance‑related issuesli>
Coordinate emergency or expedited repairs following severe weather events.
Respond to resident inquiries related to grounds, landscaping, lakes, and exterior maintenance.
Provide clear updates and reports to management and the HOA board.
Support special projects, inspections, or community initiatives related to exterior improvementsli>
Seniority Level : Entry level
Employment Type : Full‑time
Job Function : Administrative
Referrals increase your chances of interviewing at RealManage by 2x.
#J-18808-Ljbffr