Fair Grounds Race Course & Slots
Executive Assistant-Ex
Fair Grounds Race Course & Slots, New Orleans, Louisiana, United States, 70123
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Executive Assistant-Ex
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America's second oldest horse racing track, the Fair Grounds has been a New Orleans staple since 1852. We are a premiere entertainment venue presenting thoroughbred & exotic animal races, slots, video poker and simulcasting year-round. Located in New Orleans, Fair Grounds operates a slot-machine gaming facility and 13 off-track betting parlors throughout southeast Louisiana. Title: Executive Assistant-Ex
Requisition ID#: 2887
Location:
New Orleans, LA, US, 70119
Property: Fair Grounds Race Course
Slots OTB & Casinos
Pay Range
America's second oldest horse racing track, the Fair Grounds has been a New Orleans staple since 1852. We are a premiere entertainment venue presenting thoroughbred & exotic animal races, slots, video poker and simulcasting year-round. Located in New Orleans, Fair Grounds operates a slot-machine gaming facility and 13 off-track betting parlors throughout southeast Louisiana.
Job Summary
This position provides administrative and secretarial support for the President of Louisiana Operations, Compliance Officer, Sr. Director OTB Operations, and Sr. Director of Racing. In addition to typing, filing and scheduling, performs duties such as coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.
Essential Duties And Responsibilities
Schedule and organize complex activities, including meetings, travel arrangements, conferences, and department events/promotions for members of the Compliance Department/Executive Office. Perform administrative tasks using Microsoft Office and other applicable software programs. Establish and maintain, an update filing systems for the Compliance Department/ Executive Office. Organize, prioritize, and manage large volumes of information, correspondence and telephone calls. Draft correspondence and respond to inquiries via phone or email; take meeting notes when required. Answer phones for the Compliance Department and Executive Office, fielding routine/non-routine inquiries and directing messages appropriately. Act as a liaison between departments and with outside agencies; handle confidential/sensitive information with discretion. Serve as project manager for special assignments to General Manager and Regulatory Compliance Officer, including planning, coordinating presentations, disseminating information. Manage reporting systems to verify/monitor the timely submission of taxes, licenses, permits, insurance documentation, CTR reports, and accounting reports. Prepare/ submit routine compliance and Off-Track Betting (OTB) reports to state & local government agencies. Work in partnership with the Regulatory Compliance Officer and regulatory/governmental agencies. Coordinate delivery/pick-up, and preparation of operating licensing applications. Other duties as assigned.
Required Skills And Abilities
Must be 21 years or older. Must be able to obtain a Louisiana Gaming License and Louisiana State Racing License.
Education And Experience
High school diploma or Bachelor’s degree. Three years of administrative experience. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Ability to read, analyze and interpret common documentation. Ability to respond to common inquiries or complaints from team members, regulatory agencies or members of the staff. Ability to write and present information to management in a reasonable manner. Ability to perform normal mathematical computations in regards to the implementation of current duties. Spanish speaking a plus. Ability to define problems collects data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of instructions and deal with several variables.
Physical Requirements & Working Conditions
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves lifting, walking, talking, hearing, bending, stooping, and climbing. Must be able to lift and carry up to 50 pounds. Equipment used regularly includes computer, telephone and copier. Office/Casino environment; Subject to outdoor temperature; Exposed to smoke, bright lights and noise at times. The work environment consists of very non-demanding surroundings with a low noise level. Will occasionally work in extreme heat or cold conditions.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.
Work With Us
Churchill Downs Incorporated is an inclusive and fun place to work. We celebrate unique approaches and points of view. We believe diversity is a mindset that drives excellence. We’re always learning, evolving and growing. We innovate through mutual respect of ideas and collaboration. This allows us to build a common language that inspires our team members and propels us toward the achievement of our vision.
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Nearest Major Market:
New Orleans Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
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Executive Assistant-Ex
role at
Fair Grounds Race Course & Slots 2 days ago Be among the first 25 applicants Join to apply for the
Executive Assistant-Ex
role at
Fair Grounds Race Course & Slots Get AI-powered advice on this job and more exclusive features. Pay Range
America's second oldest horse racing track, the Fair Grounds has been a New Orleans staple since 1852. We are a premiere entertainment venue presenting thoroughbred & exotic animal races, slots, video poker and simulcasting year-round. Located in New Orleans, Fair Grounds operates a slot-machine gaming facility and 13 off-track betting parlors throughout southeast Louisiana. Title: Executive Assistant-Ex
Requisition ID#: 2887
Location:
New Orleans, LA, US, 70119
Property: Fair Grounds Race Course
Slots OTB & Casinos
Pay Range
America's second oldest horse racing track, the Fair Grounds has been a New Orleans staple since 1852. We are a premiere entertainment venue presenting thoroughbred & exotic animal races, slots, video poker and simulcasting year-round. Located in New Orleans, Fair Grounds operates a slot-machine gaming facility and 13 off-track betting parlors throughout southeast Louisiana.
Job Summary
This position provides administrative and secretarial support for the President of Louisiana Operations, Compliance Officer, Sr. Director OTB Operations, and Sr. Director of Racing. In addition to typing, filing and scheduling, performs duties such as coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.
Essential Duties And Responsibilities
Schedule and organize complex activities, including meetings, travel arrangements, conferences, and department events/promotions for members of the Compliance Department/Executive Office. Perform administrative tasks using Microsoft Office and other applicable software programs. Establish and maintain, an update filing systems for the Compliance Department/ Executive Office. Organize, prioritize, and manage large volumes of information, correspondence and telephone calls. Draft correspondence and respond to inquiries via phone or email; take meeting notes when required. Answer phones for the Compliance Department and Executive Office, fielding routine/non-routine inquiries and directing messages appropriately. Act as a liaison between departments and with outside agencies; handle confidential/sensitive information with discretion. Serve as project manager for special assignments to General Manager and Regulatory Compliance Officer, including planning, coordinating presentations, disseminating information. Manage reporting systems to verify/monitor the timely submission of taxes, licenses, permits, insurance documentation, CTR reports, and accounting reports. Prepare/ submit routine compliance and Off-Track Betting (OTB) reports to state & local government agencies. Work in partnership with the Regulatory Compliance Officer and regulatory/governmental agencies. Coordinate delivery/pick-up, and preparation of operating licensing applications. Other duties as assigned.
Required Skills And Abilities
Must be 21 years or older. Must be able to obtain a Louisiana Gaming License and Louisiana State Racing License.
Education And Experience
High school diploma or Bachelor’s degree. Three years of administrative experience. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Ability to read, analyze and interpret common documentation. Ability to respond to common inquiries or complaints from team members, regulatory agencies or members of the staff. Ability to write and present information to management in a reasonable manner. Ability to perform normal mathematical computations in regards to the implementation of current duties. Spanish speaking a plus. Ability to define problems collects data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of instructions and deal with several variables.
Physical Requirements & Working Conditions
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves lifting, walking, talking, hearing, bending, stooping, and climbing. Must be able to lift and carry up to 50 pounds. Equipment used regularly includes computer, telephone and copier. Office/Casino environment; Subject to outdoor temperature; Exposed to smoke, bright lights and noise at times. The work environment consists of very non-demanding surroundings with a low noise level. Will occasionally work in extreme heat or cold conditions.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.
Work With Us
Churchill Downs Incorporated is an inclusive and fun place to work. We celebrate unique approaches and points of view. We believe diversity is a mindset that drives excellence. We’re always learning, evolving and growing. We innovate through mutual respect of ideas and collaboration. This allows us to build a common language that inspires our team members and propels us toward the achievement of our vision.
Already Work Here?
Here's a Link To Apply Internally
Employee Login
Nearest Major Market:
New Orleans Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Industries Gambling Facilities and Casinos Referrals increase your chances of interviewing at Fair Grounds Race Course & Slots by 2x Get notified about new Executive Assistant jobs in
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