Ohio State University
Executive Assistant II (HS) page is loaded## Executive Assistant II (HS)locations:
James Cancer Hospital and Solove Research Institutetime type:
Full timeposted on:
Posted Yesterdayjob requisition id:
R140495Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr-accessibleapplication@osu.edu. If you have questions while submitting an application, please review these .**Current Employees and Students:**If you are currently employed or enrolled as a student at The Ohio State University, please log in to
to use the internal application process.Welcome to The Ohio State University's career site.
We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:* Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.* Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.## Job Title:Executive Assistant II (HS)## Department:James | Business Operations**Scope of Position**This position serves as a key component of the administrative operations of the OSU Cancer Program (Comprehensive Cancer Center and The James Cancer Hospital and Solove Research Institute). This includes (The James) the third largest cancer hospital in the country which is, 1.1-million-square-foot, 21 levels, and 356+ beds, and the OSUCCC that consists of over 300 faculty members and promotes translational research across all colleges within OSU to which OSUCCC members belong. The Executive Assistant manages and provides lead administrative support to the Chief Operating Officer of The James Cancer Hospital and Solove Research Institute. The Executive Assistant works under minimal supervision and is responsible for the efficient operations and professional image of the Office of the OSUCCC- James. **Position Summary**The Executive Assistant for the Chief Operating Officer (COO) of The James is a key liaison and representative on behalf of the COO and is a critical member of the Executive administrative team. Working closely with other Executive Assistants in OSUCCC-James Administration, and other members of the COO’s team, this role supports the efficient operations and professional image of the COO’s office and exercises considerable discretion and good judgment in handling information and taking care of matters of a highly confidential and critical nature. This position serves as a primary team member supporting the daily executive administrative needs of the COO, including, but not limited to, serving as an initial point of contact with board members, executive leaders across the OSUCCC-James, The Ohio State University and Wexner Medical Center, donors, government and community leaders, and faculty, staff, and learners across the University; reviewing and processing confidential and critical information in support of administrative activities; assessing level of priority in determining urgency; scheduling appointments and coordination of meetings and engagements for the COO’s calendar; compiling, preparing and prioritizing daily materials needed to facilitate the efficient and effective use of the COO’s time; assessing inquiries and concerns directed to the COO’s office, assessing course of action and delegating to appropriate person to handle; conveying directives and critical information to other senior executives, faculty, and staff; coordinating, preparing and reviewing a wide range of written materials for the COO, including agendas, itineraries, presentations, correspondence, letters, and memos; reviewing documents requiring the COO’s signature or response to ensure compliance with current administrative policy; making travel arrangements and processing expense reimbursements; and coordinating special projects as directed.**Minimum Qualifications** **For Hire:** Bachelors degree or equivalent experience. Administrative experience in a hospital, executive suite, and/or supporting multiple leaders is desired; four years’ of senior administrative support experience including knowledge and experience in managing complex scheduling and impeccable attention to detail. This position will require a person with sound judgment and the ability to prioritize.
This position requires the ability to define problems, collect data, establish facts, draw conclusions and recommend appropriate action.
**Career Roadmap:****FUNCTION:** Business Planning and Operations**SUB-FUNCTION:** Administrative Assistance**CAREER BAND:** Individual Contributor - Specialized**CAREER LEVEL:** S2## Additional Information:## Location:James Cancer Hospital (0375)## Position Type:Regular## Scheduled Hours:40## **Shift:**First Shift***Final candidates are subject to successful completion of a background check.
A drug screen or physical may be required during the post offer process.***Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the
section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the .The university is an equal opportunity employer, including veterans and disability.As required by Ohio Revised Code section
3345.0216, Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.**Each day, Buckeyes across the state and around the world make a lasting impact.**
The Ohio State University sets the stage for academic achievement and innovation. It's where friendships are forged, tradition is brought to life and a better global community is built. Our mission is as clear today as it was 150 years ago: to illuminate a pathway to education, research and health care that creates vibrant futures.Faculty and staff build the incomparable Buckeye spirit through collaboration, a strong sense of community and an unwavering commitment to excellence. Our strength comes from our ability to bring out the best in people and learn from Buckeyes of all backgrounds, passions and talents.Ohio State is a dynamic community where opportunity thrives and individuals transform themselves and their world. Positions are available in countless fields and specialties.Ohio State is a top-20 public university, and its Ohio State Wexner Medical Center is one of America’s leading academic health centers.Eligible Ohio State employees receive comprehensive benefits packages, including medical, dental and vision insurance, tuition assistance for employees and their dependents, and state or alternative retirement options with competitive employer contributions.Become a Buckeye and contribute to an incredible legacy that serves to guide our future and shape a better tomorrow. #J-18808-Ljbffr
James Cancer Hospital and Solove Research Institutetime type:
Full timeposted on:
Posted Yesterdayjob requisition id:
R140495Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr-accessibleapplication@osu.edu. If you have questions while submitting an application, please review these .**Current Employees and Students:**If you are currently employed or enrolled as a student at The Ohio State University, please log in to
to use the internal application process.Welcome to The Ohio State University's career site.
We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:* Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.* Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.## Job Title:Executive Assistant II (HS)## Department:James | Business Operations**Scope of Position**This position serves as a key component of the administrative operations of the OSU Cancer Program (Comprehensive Cancer Center and The James Cancer Hospital and Solove Research Institute). This includes (The James) the third largest cancer hospital in the country which is, 1.1-million-square-foot, 21 levels, and 356+ beds, and the OSUCCC that consists of over 300 faculty members and promotes translational research across all colleges within OSU to which OSUCCC members belong. The Executive Assistant manages and provides lead administrative support to the Chief Operating Officer of The James Cancer Hospital and Solove Research Institute. The Executive Assistant works under minimal supervision and is responsible for the efficient operations and professional image of the Office of the OSUCCC- James. **Position Summary**The Executive Assistant for the Chief Operating Officer (COO) of The James is a key liaison and representative on behalf of the COO and is a critical member of the Executive administrative team. Working closely with other Executive Assistants in OSUCCC-James Administration, and other members of the COO’s team, this role supports the efficient operations and professional image of the COO’s office and exercises considerable discretion and good judgment in handling information and taking care of matters of a highly confidential and critical nature. This position serves as a primary team member supporting the daily executive administrative needs of the COO, including, but not limited to, serving as an initial point of contact with board members, executive leaders across the OSUCCC-James, The Ohio State University and Wexner Medical Center, donors, government and community leaders, and faculty, staff, and learners across the University; reviewing and processing confidential and critical information in support of administrative activities; assessing level of priority in determining urgency; scheduling appointments and coordination of meetings and engagements for the COO’s calendar; compiling, preparing and prioritizing daily materials needed to facilitate the efficient and effective use of the COO’s time; assessing inquiries and concerns directed to the COO’s office, assessing course of action and delegating to appropriate person to handle; conveying directives and critical information to other senior executives, faculty, and staff; coordinating, preparing and reviewing a wide range of written materials for the COO, including agendas, itineraries, presentations, correspondence, letters, and memos; reviewing documents requiring the COO’s signature or response to ensure compliance with current administrative policy; making travel arrangements and processing expense reimbursements; and coordinating special projects as directed.**Minimum Qualifications** **For Hire:** Bachelors degree or equivalent experience. Administrative experience in a hospital, executive suite, and/or supporting multiple leaders is desired; four years’ of senior administrative support experience including knowledge and experience in managing complex scheduling and impeccable attention to detail. This position will require a person with sound judgment and the ability to prioritize.
This position requires the ability to define problems, collect data, establish facts, draw conclusions and recommend appropriate action.
**Career Roadmap:****FUNCTION:** Business Planning and Operations**SUB-FUNCTION:** Administrative Assistance**CAREER BAND:** Individual Contributor - Specialized**CAREER LEVEL:** S2## Additional Information:## Location:James Cancer Hospital (0375)## Position Type:Regular## Scheduled Hours:40## **Shift:**First Shift***Final candidates are subject to successful completion of a background check.
A drug screen or physical may be required during the post offer process.***Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the
section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the .The university is an equal opportunity employer, including veterans and disability.As required by Ohio Revised Code section
3345.0216, Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.**Each day, Buckeyes across the state and around the world make a lasting impact.**
The Ohio State University sets the stage for academic achievement and innovation. It's where friendships are forged, tradition is brought to life and a better global community is built. Our mission is as clear today as it was 150 years ago: to illuminate a pathway to education, research and health care that creates vibrant futures.Faculty and staff build the incomparable Buckeye spirit through collaboration, a strong sense of community and an unwavering commitment to excellence. Our strength comes from our ability to bring out the best in people and learn from Buckeyes of all backgrounds, passions and talents.Ohio State is a dynamic community where opportunity thrives and individuals transform themselves and their world. Positions are available in countless fields and specialties.Ohio State is a top-20 public university, and its Ohio State Wexner Medical Center is one of America’s leading academic health centers.Eligible Ohio State employees receive comprehensive benefits packages, including medical, dental and vision insurance, tuition assistance for employees and their dependents, and state or alternative retirement options with competitive employer contributions.Become a Buckeye and contribute to an incredible legacy that serves to guide our future and shape a better tomorrow. #J-18808-Ljbffr