MHW Search
A Real Estate Private Equity firm in Dallas is seeking an Executive Assistant to provide top‑level assistance to the company’s two partners on both business and personal matters. This is a full‑time, mid‑senior level position with a base pay range of $75,000.00 to $85,000.00 per year, plus annual bonus and other compensation.
Executive Support
Provide direct support to the company’s two partners on both business and personal matters
Manage calendars, schedule meetings, coordinate travel, and handle reservations
Assist with tracking and follow up on projects, deadlines, and deliverables
Prepare and edit reports, letters, presentations, and other documents on behalf of leadership
Act as a gatekeeper and handle inbound communication (calls, emails, voicemails)
Perform personal tasks (e.g., errands, booking travel, scheduling appointments, researching/purchasing gifts, home maintenance coordination, taking vehicles for maintenance, paying bills, etc.)
Utilize QuickBooks Online to manage basic bookkeeping tasks including recording and reconciling bank and credit card transactions and generating monthly P&L reports
Prepare checks and bill payments, deposit checks, and monitor bank accounts
Office Administration
Oversee office operations to keep the office organized and running smoothly
Act as the point of contact for vendors, suppliers, and building management
Order and manage office supplies, equipment, and snacks/drinks to keep the office stocked
Ensure the office environment is clean and welcoming for visitors
Maintain office records, contact databases, and filing systems (paper and digital)
Maintain an organized, professional, and welcoming office environment
Coordinate onboarding processes for new hires (e.g., IT setup, documentation, etc.)
Assist with payroll processing and data collection (e.g., timesheets, PTO tracking, mileage reimbursements)
Assist with managing benefits coordination, including health insurance enrollment and communication
Help implement and uphold company policies and best practices
Investor & Team Communication
Serve as a liaison with investors regarding payments, documentation, and distribution of tax forms
Maintain and manage a shared company calendar, coordinating internal meetings, team events and lunches
Proactively monitor, organize, and respond to multiple email accounts
Attend and take notes during weekly team meetings
General
Proactively find tasks, anticipate needs and take initiative during slower periods
Learning, implementing and utilizing new technologies for payroll processing, coordinating company tasks, reporting to investors, recurring company website updates, and company LinkedIn posts
Handle miscellaneous projects and tasks as assigned
Use discretion and integrity while handling confidential information
Qualifications & Requirements
Minimum of 3+ years of relevant experience
Self‑Starter with the ability to work in a fast‑paced environment while mostly working independently
Highly organized, thorough, and detail oriented
Ability to multi‑task, prioritize tasks, meet deadlines, and adapt to shifting demands
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Ability to quickly adopt new technology
Experienced with basic bookkeeping software (e.g., QuickBooks Online)
Ability to take an unclear assignment and figure it out
Strong written and verbal communication skills with a professional demeanor
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative and Finance
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Executive Support
Provide direct support to the company’s two partners on both business and personal matters
Manage calendars, schedule meetings, coordinate travel, and handle reservations
Assist with tracking and follow up on projects, deadlines, and deliverables
Prepare and edit reports, letters, presentations, and other documents on behalf of leadership
Act as a gatekeeper and handle inbound communication (calls, emails, voicemails)
Perform personal tasks (e.g., errands, booking travel, scheduling appointments, researching/purchasing gifts, home maintenance coordination, taking vehicles for maintenance, paying bills, etc.)
Utilize QuickBooks Online to manage basic bookkeeping tasks including recording and reconciling bank and credit card transactions and generating monthly P&L reports
Prepare checks and bill payments, deposit checks, and monitor bank accounts
Office Administration
Oversee office operations to keep the office organized and running smoothly
Act as the point of contact for vendors, suppliers, and building management
Order and manage office supplies, equipment, and snacks/drinks to keep the office stocked
Ensure the office environment is clean and welcoming for visitors
Maintain office records, contact databases, and filing systems (paper and digital)
Maintain an organized, professional, and welcoming office environment
Coordinate onboarding processes for new hires (e.g., IT setup, documentation, etc.)
Assist with payroll processing and data collection (e.g., timesheets, PTO tracking, mileage reimbursements)
Assist with managing benefits coordination, including health insurance enrollment and communication
Help implement and uphold company policies and best practices
Investor & Team Communication
Serve as a liaison with investors regarding payments, documentation, and distribution of tax forms
Maintain and manage a shared company calendar, coordinating internal meetings, team events and lunches
Proactively monitor, organize, and respond to multiple email accounts
Attend and take notes during weekly team meetings
General
Proactively find tasks, anticipate needs and take initiative during slower periods
Learning, implementing and utilizing new technologies for payroll processing, coordinating company tasks, reporting to investors, recurring company website updates, and company LinkedIn posts
Handle miscellaneous projects and tasks as assigned
Use discretion and integrity while handling confidential information
Qualifications & Requirements
Minimum of 3+ years of relevant experience
Self‑Starter with the ability to work in a fast‑paced environment while mostly working independently
Highly organized, thorough, and detail oriented
Ability to multi‑task, prioritize tasks, meet deadlines, and adapt to shifting demands
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Ability to quickly adopt new technology
Experienced with basic bookkeeping software (e.g., QuickBooks Online)
Ability to take an unclear assignment and figure it out
Strong written and verbal communication skills with a professional demeanor
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative and Finance
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