Confidential is hiring: Administrative Assistant in San Francisco

Title: Administrative Assistant

Location: San Francisco, CA

Pay Rate: $30 – $35 per hour

Duration: 6-month contract

About the Role:

We are seeking an experienced Administrative Assistant to provide comprehensive administrative and operational support in a collaborative, fast-paced corporate environment. This role requires strong organizational skills, attention to detail, and the ability to support multiple teams while maintaining confidentiality and professionalism.

Key Responsibilities:

• Provide administrative support in a team-oriented environment; flexible to support multiple teams as needed
• Perform general office and administrative tasks including phone handling, time entry, copying, scanning, filing, mailing, archiving, inventory ordering, and mail processing
• Manage calendars and scheduling across multiple time zones, including coordinating complex meetings and video/phone conferences
• Handle travel arrangements and expense processing for team members
• Coordinate internal and external events, including recruiting activities, team meetings, and client-related events
• Assist with conference room coordination, ordering catering, document preparation, interview scheduling, greeting visitors, and liaising with building services
• Support teams with day-to-day operations, ensuring high standards of customer service and operational excellence
• Handle highly confidential and sensitive information with discretion and professionalism

Qualifications & Skills:

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Familiarity with expense platforms such as SAP Concur or Ariba (preferred)
• Minimum of 5 years of experience in a professional corporate environment
• Bachelor’s degree preferred but not required
• Strong written and verbal communication skills
• Ability to collaborate effectively with cross-functional and global teams
• Proven ability to multitask, prioritize, and thrive in a fast-paced environment
• Strong critical thinking skills, sound judgment, and attention to detail
• Commitment to integrity, transparency, and professionalism

Benefits Disclosure:

• “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”