Administrative Assistant Job at MW Partners in San Francisco

Responsibilities

• Executive’s calendar and meeting management – maintain the executive’s calendar, coordinate meetings, conference rooms, catering, and other logistics as necessary.
• Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation, and arranging hotels and meeting rooms – domestic & international.
• Process business expense reimbursement requests, invoices, and manage POs.
• Ad-hoc requests to support the team, including All Hands planning, offsite event planning/coordination, external meetings, escorting guests onsite & team building activities.
• Coordinate assistance with office space, equipment, software, office-related matters, and events.
• Be on-site, inthe office regularly, and able to assist with in-person needs and tasks.
• Ability to travel occasionally to provide on-site support at team off-site events.
• Manage team access to shared databases (SharePoint, OneNote, Wiki).
• Regularly collaborate with cross-functional Administrative & Executive Assistants.

Requirements

• Bachelor’s Degree or equivalent work experience
• 5+ years of experience as an Administrative Assistant within a high-tech organization
• Advanced proficiency in Microsoft Office (Outlook, OneNote, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software.
• Ability to remain flexible, embrace change, and manage uncertainty, all while thriving in a fast-paced environment.
• Time management skills with excellent planning and organizational capabilities, and a keen eye for details and accuracy.
• Demonstrated capacity to work autonomously, handle complex assignments, and show initiative and follow-through.
• Team player with strong interpersonal skills who partners well, develops & preserves positive relationships across org(s).
• Able to apply the utmost discretion when dealing with sensitive and confidential material.

Seniority Level

Associate

Employment Type

Contract

Job Function

Administrative

Industries

Software Development

Location

San Francisco, CA

Salary

$41,600.00 – $52,000.00